1. Tata Steel
Ideation
One stop
application for
any relevant
information
By
Lokireddy Raviteja -
12BM60007
Sarat Chandra Manthena –
12BM60029
2. Identified Gap or Need
Thereis no single application or platform
for employees to access required
information such as
Documents related to internal processes
Team structure and hierarchy
Solutions to problems faced by past employees
Company norms, rules and behavioral or
employee role expectations
Access to information to improve the expertise of
employees
3. Proposed Solution
An application like SharePoint, with
authentication and access levels based on
the role of the employees, where they can
access any documents they need and that
can be used for any internal business
processes, employee support processes
and HR processes
4. Example where similar solution
has been implemented
A very good example can be one which we use
daily in IIT, DC++
But the proposed application should be a
customized version of DC++
Only information relevant to employees will be
available to access
Instead of having information in individual systems,
we store the consolidated information on a server
Along with the information any existing
applications related to internal processes can be
integrated into the same application
5. Benefits
Preventing loss of information
Reducing the time wasted on searching
for information like
Documents related to company and
production processes
Standards that need to be followed
Problems faced by past employees
and their solutions
Frequently asked questions
6. Benefits Continued..
Details like current company hierarchy
overall structure can be stored
Employees can have access to
knowledge base to improve their
expertise
Employees will have access to different
documents based on their designation
Will reduce the internal communication
through mails
7. Benefits Continued..
Some of the internal business process
applications can be integrated into this
application. They include
Leave Tracking
Time sheets
Suggestion system
Complaint systems
Library management
8. Potential problems or difficulties
Availability of additional resources to maintain
and support this application
Additional sessions to employees for the basic
understandability and hands on the
application
Requires basic skill on how to access
applications on computer
All employees may or may not have access
to computer and internet, so company have
to bear the additional cost of providing the
required facilities
9. Cost To the Company (CTC)
One time cost to buy or develop the
application which satisfies all the mentioned
requirements
Salary expenses to the additional resources
employed to maintain and support the
application
One time and incremental costs to buy and
maintain a server for the application
Addition cost to provide the required facilities
to the employees to access the application
