Svensk Filmindustri, a film production company founded in 1916, used a homegrown Excel system to manage over 1,500 contracts comprising 800 acquisition contracts and 700 production contracts. The system was costly, time-consuming, and prone to errors. Svensk Filmindustri evaluated solutions and selected Vistex Media Maestro to automate contract management. Media Maestro reduced manual data entry and errors, enabled customization for complex contracts, and provided real-time access to contract data. This helped Svensk Filmindustri manage 25% more contracts while reducing their contract management team by 40%.

1. Vistex Case Study
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Svensk Filmindustri used a home-grown
royalty and contract management system
built in Microsoft Excel to manage
more than 1,500 contracts. These were
comprised of 800 acquisition contracts,
as well as 700 production contracts
that sometimes included upwards of 10
licensed sources that had to be accounted
for.
Many of the contracts were extremely
complex, requiring manual entry and
system customization, which was costly,
time-consuming and fraught with errors. It
took a team of six people across Sweden,
Norway, Denmark and Finland to manage
this process. The home-grown system
also made monitoring contract status and
accessing account-specific information for
reporting, revenue forecasting and helping
their sales team close deals slow and
inefficient.
Svensk Filmindustri’s aggressive growth
rate made it essential that they transition
to an automated solution to manage
increased contract load and remedy these
administrative challenges.
Solution
The company began evaluating the full
range of potential solutions, and through
their search it became clear that Vistex
Media Maestro was the right one to
solve their needs. Their royalty team, led
by Royalty Manager Jennie Tjernström,
Frounded in 1916, Svensk
Filmindustri has produced
well-respected films for nearly
100 years. The quality of their
films, and their longevity, give
them the reputation as one
of the most respected film
companies in the world.
Industry:
Music, Media & Entertainment
Products and Services:
Counterpoint Suite
Vistex helps Svensk Filmindustri manage contracts
Svensk Filmindustri managed 800
acquisition contracts and 700
production contracts that sometimes
included up to 10 licensed sources.

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A Vistex Case Study
BLUE PMS: Veilchen Blue Metallic 739487
CMYK: 100,55,0,55
RGB: 0,55,104
ORANGE PMS: Orange Yellow L3051
CMYK: 4,42,100,0
RGB: 239,160,32
GRAY PMS: Exxon Gray P6175
Bold Vision. Brilliant Execution.Bold Vision. Brilliant Execution. Bold Vision. Brilliant Execution.
With Media Maestro, Svensk Filmindustri now
manages 25% more contracts while centralizing
all contract management to their headquarters,
reducing the team’s headcount by 40%.
worked closely with Vistex to implement Media Maestro.
From the very beginning, Tjernström’s team was
committed to the implementation, working alongside
Vistex to define client business requirements, design new
functionality required to achieve the complex calculation rules
and perform functionality tests. They also worked with Vistex
experts to understand the unique complexities associated
with Svensk Filmindustri’s acquisition and local production
contracts, so Media Maestro could solve their challenges.
Results
Media Maestro provided Svensk Filmindustri with the
contract management system needed to manage legacy
contracts as well as scale in aggressive growth. Contract
entry and management time has been greatly reduced (50%
time savings once consolidation is complete), while manual
errors have been eliminated. With Media Maestro, contract
parameters can be customized easily to accommodate
even the most complex existing and new contract rules,
and the calculations will reflect all changes automatically.
The efficiencies gained through implementation will enable
Svensk Filmindustri to manage 25% more contracts while
centralizing all contract management to their headquarters,
reducing the team’s headcount by 40%.
AnotherimportantbenefitforSvenskFilmindustriisimmediate
access to real-time contract and royalty status information
for all of the titles in its system. The Royalty team can access
this information any time, and can trust it is accurate due to
Media Maestro’s automated forms and calculations. With this
data at their fingertips, they can quickly respond to inquiries
from various divisions within the company and can provide
information to sales executives in a blink of an eye.