Facility Scheduling vs General Scheduling are the two types of scheduling offered. Facility Scheduling is for booking time slots at facilities like fields or courts for teams and leagues. General Scheduling allows scheduling of any event like games or meetings with a blank calendar. To start, users sign up to get a StadiumRoar website, then can add locations and programs for Facility Scheduling or add single or recurring events for General Scheduling. Schedules can then be viewed, edited, and shared online.

1. Everything you need to know about using StadiumRoar
Scheduling
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2. Contents
Part 1: Facility Scheduling vs. General Scheduling………………………………………3
Part 2: Getting your scheduling site………………………..…………………………………8
Part 3: Spreading your site……………………………………………………………………….15
Part 4: Facility Scheduling………………………………………………………………….……..20
Part 5: General Scheduling………………………………………………………………..……..54
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3. Part 1
Facility Scheduling vs. General Scheduling
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4. We offer two types of scheduling
Facility Scheduling General Scheduling
• Perfect for scheduling • Perfect for scheduling
chunks of time at any sort of specific
facilities event
• Ex: Court A booked for • Ex: Game between
use by League B every Team X and Team Y on
Saturday from 6-8 PM Saturday May 5 at 7 PM
from May 5 – August 5

5. Use just one or both
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6. Facility Scheduling – Is It for You?
Are you in charge of booking time slots at facilities (fields, gyms, courts, etc) for
groups like teams, camps and leagues? If so, then facility scheduling is for you.
Common users are recreation directors and campus facility coordinators.
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7. General Scheduling – Is It for You?
Unlike Facility Scheduling, General Scheduling can be used by pretty much
anyone in the world of sports-and-recreation. With General
Scheduling, you get a blank calendar and can add anything you want to it.
Common events include
games, practices, deadlines, meetings, fundraisers, etc.
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8. Part 2
Getting Your Scheduling Site
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9. Your Site - Step 1 for All Scheduling
Whether you want to use Facility Scheduling, General
Scheduling, or both, the first thing you need to do is sign
up on StadiumRoar and get a StadiumRoar website
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10. START: Enter your email address at StadiumRoar.com
and click “SIGN UP”
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11. Enter your name and password, check the two boxes
and click “GO TO MY PAGE!”
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12. Click “CREATE ORGANIZATION SITE”
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13. Enter the name of your organization and your title. Try to keep the
organization name short. Your URL will look like this:
www.stadiumroar.com/YOURORGANIZATIONNAME
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14. Click “OK”
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15. Part 3
Spreading Your Site
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16. Admin View vs. Public View
ADMIN PUBLIC
When you log into your site as an When people visit your site in the
admin, you have a different view than public view, they will be able to view
people who visit your site in the public and access all information, but will
view; your view contains add and edit not see add and edit icons
icons, which allow you to update
information
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17. Spread Your Public Link
For people to view and interact with the schedule
information you add to your site, they need to visit the
public view of your site
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18. To spread your schedule info to people, all you need to do
is provide your StadiumRoar website’s public link to them
www.stadiumroar.com/yoursitename
People simply need to visit
this link from any computer.
That’s it.
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19. There are various ways you can easily spread your link to
people; here are some suggestions…
Other Sites Email Forms Social Media Signature
Have your link Email your Add your link at Post your link on Add your link at
added on other sites link to people the bottom of social media the bottom of
related to your any printed sites your outgoing
organization; your forms your email signature
program organization
website, town uses
sites, school
sites, association
sites, etc
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20. Part 4
Facility Scheduling
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21. In a Nutshell
You keep track of facility
schedules in a private area; you
can choose to post schedules
publically online; you can also
choose to take online requests
for facility use
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22. Login: Visit http://www.stadiumroar.com and enter your email
address and password
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23. Visit Your Site: Click the FACILITIES link at the top of the
page to enter your Personal Facilities Scheduler area
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24. The Managers Tab
As a facility
scheduler, everything
you need is in the
MANAGERS tab
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25. Step 1 – Enter Your Locations
Go into your LOCATIONS I MANAGE
section, which is open by default
Click the Add icon on the left of the
page to add your locations
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26. What Should Be a Location?
A location is any place you schedule time slots at, such as
fields, gyms, courts, etc
You should be as specific as possible
For instance, if there are three separate baseball diamonds
at “Jefferson Middle School”, you should add THREE
SEPARATE LOCATIONS (Jefferson Field 1, Jefferson Field
2, Jefferson Field 3)
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27. Adding More, Deleting and Editing
At any time, you can add more locations by
clicking the Add icon again
You can also delete locations or edit them
by clicking the Edit icon next to the Add
Icon
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28. Step 2 – Adding Your Programs
Go into your PROGRAMS THAT USE
MY LOCATIONS section
Click the Add icon on the left of the
page to add your programs
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29. What Should Be a Program?
A program is any group that you schedule time slots
for, such as teams, camps, clubs, etc
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30. Adding More, Deleting and Editing
At any time, you can add more programs by
clicking the Add icon again
You can also delete programs or edit them
by clicking the Edit icon next to the Add
Icon
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31. Step 3 – Booking Locations
Once you’ve added your locations and programs, you’re ready to book time
slots and start making schedules! Click the BOOK TIME SLOTS button to begin.
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32. The Booking Process
Booking time slots is easy
You’ll be led through some simple
screens, where you’ll be asked to
pick dates, times, etc
When you’re done, the time slots
will be booked and added to your
schedule
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33. Double Book Notices
While you’re booking time
slots, we’ll make sure you don’t
accidentally double book any
locations
If you do, you’ll be given the
option to re-book the time slots
or over-ride the alert and book
anyway
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34. Time Slots Saved!
Once time slots are
saved, they’ll be added to your
schedules
You can view schedules either
“by location” in the LOCATIONS
I MANAGE tab or “by program”
in the PROGRAMS THAT USE
MY LOCATIONS tab
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35. Viewing Schedules “by Location”
First, open your LOCATONS I MANAGE section
Click the ALL LOCATIONS link to see a master
schedule of all locations at once
Click a location name to see its specific
schedule
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36. Viewing Schedules “by Program”
First, open your PROGRAMS THAT USE MY LOCATIONS section
Click the ALL PROGRAMS link to see a master
schedule of all locations at once
Click a program name to see its specific
schedule
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37. Example Schedule
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38. Viewing Options
Default list view
of the schedule
that shows “all” View the Jot down personal
bookings in a list schedule in notes about the
calendar format schedule
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39. Additional Options
Edit one or
Delete one Email one Print
more of the
or more of or more of schedule
booked
the booked the booked
time slots
time slots time slots
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40. Posting Your Schedules Online
and Taking Online Requests
These are both optional, but are
recommended
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41. Login: Visit http://www.stadiumroar.com and enter your email
address and password
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42. Visit Your Site: Click on your site’s link to enter your
site as an “Admin”
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43. The Facilities tab on your site is where you post
schedules online and take online requests
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44. Displaying Schedules
To post the schedules from your Personal Facilities Scheduler on your
website, all you need to do is click the “Facilities” button on your site, and
then select yourself in the LOCATION SCHEDULES chart
Select the DISPLAY
box next to your
name to display
your schedules
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45. Taking Online Requests
To take online facility requests from website, all you need to do is click the
“Facilities” button on your site, and then select yourself in the LOCATION
REQUESTS chart
Select the RECEIVE REQUESTS
box next to your name to take
online requests
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46. Choose one, both, or none
You can choose to display your schedules online AND take
online requests
You can choose to do JUST ONE of the above and not the
other
Or, you can choose NONE of the above
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47. How do people see your schedules
online and send you online requests?
All people need to do is visit the public view of your site –
www.stadiumroar.com/yoursitename - and open the “Facilities” button
There are very simple steps that allow them to see your schedules, print
your schedules and send you requests
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48. What happens when someone sends
you an online request?
1.) You receive an email notification
2.) The request appears in your Personal
Facilities Scheduler Area for you to accept
or deny
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49. How do you view, accept and deny
requests?
First, log into StadiumRoar
Then, open your Personal
Facilities Scheduler
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50. Open the “Time-Slot Requests Sent to
Me” section
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51. Accept or Deny
You’ll see a list of all requestors and their requests; choose to Accept
or Deny any requests
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52. What happens if you accept a request?
1.) The person who sent the request will
receive an email alert, notifying that the
request was accepted
2.) The time slots requested will
automatically become booked and added
to your schedule – you do NOT need to
open the “Book Time Slots” section to
enter them
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53. What happens if you deny a request?
1.) The person who sent the request will
receive an email alert, notifying that the
request was denied
2.) The time slots requested will NOT
become added to your schedule
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54. Part 5
General Scheduling
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55. In a Nutshell
You add information to the Calendar
tab on your site, and people can
instantly view and print the
information from your site
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56. Login: Visit http://www.stadiumroar.com and enter your email
address and password
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57. Visit Your Site: Click on your site’s link to enter your
site as an “Admin”
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58. The Calendar tab on your site is where you do
your General Scheduling
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59. Click the Add Icon to add events
You’ll notice an Add
Icon at the bottom of
your Calendar Tab in
the Traditional View;
click it to add events
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60. Single Events vs. Recurring Events
Once you click the add icon, you’ll notice you have the option to add a
“Single Event” or “Recurring Event”.
Single Event = Individual event such as a game
Recurring Event = Weekly repeating event such as a practice
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61. Adding a Single Event
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62. Adding a Recurring Event
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63. You Add Events  Events Posted Online
Once you add an event, it
gets posted to your site’s
calendar
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64. Traditional View vs. List View
There are two different views your calendar can be seen
in; the Traditional View and the List View
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65. Traditional View
In the Traditional
View, events are listed
on a traditional
calendar grid; if an
event name is moused
over, details will be
shown
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66. Event Details
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67. List View
With the List
View, all events are
shown in a day-by-
day list
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68. Printing the Calendar
If there is at least one event scheduled on the month
being viewed, then a PRINT link will be present in the top
right corner of the page
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69. Editing and Deleting Events
To edit or delete an event, open
the Traditional View of the
Calendar, go to the month the
event takes place in, and click
the Edit Icon at the bottom of
the page
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70. Edit or Delete
Once you click the Edit icon at
the bottom of the page, you’ll
notice that a small delete icon
and a small edit icon appear
next to each event
Click the delete icon to
completely delete the event
Click the edit icon to update the
event’s title, description, date
or time
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71. Editing
If you choose to edit
an event, you’ll come
to a page with the
event’s original
information on
it, which you can
update in whatever
way you would like
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72. Questions?
Contact us at any time
908 591 5448
contact@stadiumroar.com
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