This document provides tips and instructions for a PowerPoint training session. It includes tips on planning presentations, following the 10/20/30 rule for slides, starting with the slide master, keeping backups of files, using less text, shortcuts, embedding videos, mind mapping, Getting Things Done methodology, and recommended tools for tasks like organization, calendaring and file syncing. The training will take place on September 2nd at 5PM and 6PM in Room 217 and will be led by Jesu Joseph.

1. SOFTWARE TRAINING2nd September (Wednesday), Room 217, 5PM AND 6PMContact: Jesu Joseph (jesujoseph@rice.edu)

2. POWERPOINT TIPS

3. SOFTWARE TRAINING – MS OFFICE - POWERPOINTTIP – PLAN AHEAD! Create an Overview

4. Validate Overview

5. Research for images and charts that can minimize text

6. Research of relevant stories and a good openingSOFTWARE TRAINING – MS OFFICE - POWERPOINTTIP – 10/20/30 rule of PowerPoint An effective PowerPoint presentation should

7. Have a maximum of 10 slides

8. Last no more than 20 minutes

9. Contain no font smaller than 30 point[http://blog.guykawasaki.com/2005/12/the_102030_rule.html]

10. SOFTWARE TRAINING – MS OFFICE - POWERPOINTTIP – ALWAYS START WITH THE SLIDE MASTER

11. SOFTWARE TRAINING – MS OFFICE - POWERPOINTTIP – START WITH THE SLIDE MASTER

12. SOFTWARE TRAINING – MS OFFICE - POWERPOINTTIP – START WITH THE SLIDE MASTER

13. SOFTWARE TRAINING – MS OFFICE - POWERPOINTTIP – KEEP BACKUPS E.g.: Name files as Presentation-v01.pptx, Presentation-v02.pptx…

14. Before you make a major change, “save as” and ramp up the version no.SOFTWARE TRAINING – MS OFFICE - POWERPOINTTIP – LESS IS MORE

15. SOFTWARE TRAINING – MS OFFICE - POWERPOINT HOW-TO

16. View the presentation side-by-side for easy copy-paste

17. Export slides as images (Save as PDF and use Foxit reader)SOFTWARE TRAINING – MS OFFICE - POWERPOINTTIP – POWERPOINT SHORTCUTSEditing SlidesEditing SlidesPresentationSlideshowNew SlideCopy SlideBoldItalicUnderlineSuperscriptSubscriptFont Size (bigger)Font Size (smaller)Change CaseRemove formattingCtrl-MCtrl-DCtrl-BCtrl-ICtrl-UCtrl-Shift +Ctrl =Ctrl-Shift >Ctrl-Shift <Shift-F3Ctrl SpaceCopy autoshape stylePaste autoshape styleCycle thru all objectsSelect all objectsGroup objectsUngroup objectsCopy objectZoom In/OutShow GridShow GuidesHelpCtrl-Shift-CCtrl-Shift-VTabCtrl-ACtrl-Shift GCtrl-Shift HCtrl and DragCtrl MouseWheelShift-F9Alt-F9F1SavePrintCloseNewFind textSpell checkCtrl-SCtrl-PCtrl-WCtrl-NCtrl-FF7StartNext slide or buildPrevious slide or buildJump to slide 14 Black slideWhite slideFirst slideLast slideQuick keysRe-startQuit / End showF5Right ArrowLeft Arrow14 Enter keyBWHomeEndF1HomeEscGeneralUndoRepeatHelpCtrl-ZCtrl-YF1

18. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: USE EXTENDED DISPLAY

19. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: USE EXTENDED DISPLAY

20. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: USE EXTENDED DISPLAY

21. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: USE EXTENDED DISPLAY

22. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: USE EXTENDED DISPLAY

23. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: USE EXTENDED DISPLAY

24. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: ANIMATE GRAPHS

25. Survey Design – Sample ChartsProfit Maximizing Quantity 22Price Point $ 28,529Page 31 of 59

26. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: EMBED FLASH / YOUTUBE

27. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: EMBED FLASH / YOUTUBE

28. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: EMBED FLASH / YOUTUBE

29. SOFTWARE TRAINING – MS OFFICE - POWERPOINTHOW TO: EMBED FLASH / YOUTUBEhttp://www.youtube.com/v/4yzUxNbi1h4

30. Mind Mapping

31. MIND MAPPINGMIND MAPS - A great tool to generate, visualize, structure, and classifyideas

32. MIND MAPPINGMind Maps for MBA Cases Give your brain some free time between the reading and analysis of a case.

33. Structure the base map before reading the case using the questions.

34. As you read, update the mind-map with the information from the case.

35. Organize and grow the mind map as you read along.

36. Sleep over the case before you start analyzing.

37. Use the mind map as a basis for your analysis.MIND MAPPING

38. MIND MAPPING

39. MIND MAPPING TOOLSMIND MANAGER: http://www.mindjet.com

40. Web version availableFREE MIND: Free open-source tool

41. http://freemind.sourceforge.netGetting Things Done (GTD)

42. SOFTWARE TRAINING – GTD BASICS“Get everything out of your head. Make decisions about actions required on stuff when it shows up and not when it blows up.”- David Allen

43. SOFTWARE TRAINING – GTD BASICS

44. SOFTWARE TRAINING – GTD BASICSUse an in-basket, paper notes, voice, email, and electronic methods to collect 100% of everything.

45. SOFTWARE TRAINING – GTD BASICS1. What is it?2. Is it Actionable? YES or NO * NO 1. Trash 2. Incubate (Someday/Maybe list) * YES 1. What is the next action? o Do it o Delegate it o Defer it o Project (anything requiring more than one step)

46. SOFTWARE TRAINING – GTD BASICSIf you can take an action, calendar it or write it down on a next action list in terms of CONTEXT.

47. SOFTWARE TRAINING – GTD BASICSWeekly review to review your system, update your lists, clean, current, and complete.

48. SOFTWARE TRAINING – GTD BASICSThe 4 criteria model for determining actions in the moment in order: ContextTime availableEnergy availablePriority

49. SOFTWARE TRAINING – GTD TOOLS3 Great tools: My Life Organized:http://www.mylifeorganized.net

50. Professional Version ($50). Light Version – Free.Toodledohttp://www.toodledo.com

51. Free Online Tool