Are you and your organisation considering implementing a PMO. Then here is a few reflections to consider.

1. Do we need a
PMO?
And where do I start?

2. PMO
Project Management Office?

PMO
◦ Portfolio – Management Office
◦ Programme – Management Office
◦ Project – Management Office

PMO
◦ Strategically
◦ Operational

PMO
◦ Internal IT operations
◦ Delivery projects
◦ R&D projects….

PMO
◦ Your combination!
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3. Maturity checklist
Where would you consider your organisation?

The P3M3 Maturity model uses below levels.
◦ Level 1 – awareness of process
◦ Level 2 – repeatable process
◦ Level 3 – defined process
◦ Level 4 – managed process
◦ Level 5 – optimized process
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What level are you at?
What level would you like to be at?
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4. Issues to be solved.
What needs to be fixed / improved?

Topics to be considered
◦ Governance and Methodology > Improved performance
◦ Portfolio Management > Efficiently running pool of projects
◦ Tools and Systems > Reduce cost and operate faster
◦ Monitor and Control > Identify and mitigate risk early
◦ Training and Mentoring > Efficient staff

Recommendation
◦ Be inspired by others
◦ Find your own key business elements
◦ And adapt to your needs!!
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5. Iterative
On-going continuous improvement

You change the organization
◦ Take controlled and reasonable steps

Add iterations
◦ Apply agile approach
◦ Get incremental results
◦ Break down the job
◦ Change priorities as needed

Continuous improvements
◦ Don’t stop, strive for better solutions
◦ However respect cost of change vs. gain achieved
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6. Communication
Change management and internal marketing

Adding a PMO is a Change!
◦ Apply change management procedures
◦ Nothing comes for free
◦ Plan and apply

Internal Marketing
◦ Consider your communication
◦ Plan and execute
◦ Be visible and create trust
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7. Sr. Management?
Buy in from stakeholders required

You need Sr. management
◦ Don’t implement a significant change without buy in
◦ Inform why and who
◦ Keep status / steering group meetings

Other stakeholders
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◦
◦
◦
◦
◦
You PMs
Accounting and Finance
Quality
Production and delivery
IT support
Others
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8. Need help?
•
Contact
•
•
•
•
Finn Olsen Tram
finn@mail2tram.dk
http://www.linkedin.com/in/finnolsentram
+45 39563954
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