The document compares SharePoint Online, a cloud-based solution, and SharePoint Server, an on-premises solution, outlining their respective advantages and limitations. SharePoint Online offers ease of use, scalability, and built-in compliance, while SharePoint Server provides greater customization and data control but requires dedicated IT resources. Choosing between them should consider collaboration needs, security requirements, growth projections, and costs.

1. SharePoint Online vs. SharePoint Server:
Choosing the Right Deployment Option

2. Introduction
Let’s explore the differences between SharePoint Online and SharePoint
Server so that you can make an informed decision for your company’s needs.

3. SharePoint Online Overview
SharePoint Online is a cloud-based solution within Microsoft 365
(formerly Office 365) suite.

4. SharePoint Online Advantages
No infrastructure management is required
Automatic updates and patches
Accessible from anywhere with an internet connection
Easy scalability as your organization grows

5. Collaboration
Real-time co-authoring
Seamless document sharing
Integration with Microsoft Teams
Security and Compliance
Built-in security features
Compliance with industry standards
Data loss prevention capabilities
SharePoint Online Benefits

6. SharePoint Online Limitations
Limited customization options
compared to SharePoint Server
Restricted use of custom code
Internet dependency for access
Limited integration with
on-premises systems
Data is stored in Microsoft‘s
data centres
Limited control over data
storage location

7. SharePoint Server Overview
SharePoint Server is an on-premises solution that provides greater control
and customization options. It is ideal for organizations with specific security,
compliance, or customization requirements.

8. SharePoint Server Advantages
Full control over branding and user experience
Extensive use of custom code and third-party solutions
Data is stored on-premises, providing enhanced control
Compliance with specific data residency requirements

9. SharePoint Server Challenges
Requires dedicated IT resources for maintenance, updates, & patches
Limited scalability compared to cloud-based solutions
Higher upfront costs for hardware and software licenses

10. Choosing the Right Option: Considerations
Choosing the right server in SharePoint integration solutions requires the following:
Analyze collaboration needs,
security requirements, &
customization expectations
Assess the projected growth
of your organization
Evaluate upfront & ongoing costs
for each deployment option
Consider data residency &
compliance regulations
affecting your industry

11. Decision Matrix Example
Criteria SharePoint Online SharePoint Server
Collaboration Excellent Good
Customization Limited Extensive
Data control Limited control Enhanced control
Scalability Excellent Moderate
Cost Ongoing subscription Higher upfront cost
Compliance Built-in compliance Industry-specific

12. SharePoint Online provides scalability, ease of use, and built-in
compliance
SharePoint Server provides greater customization and data control
Evaluate your requirements to make the most appropriate choice
Conclusion
What you choose between SharePoint Online & SharePoint Server
depends on your company’s unique needs.

13. Q&A
We are open for discussion.
Contact our dedicated SharePoint developers today!

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