This document discusses how technology can help large and small libraries work together more effectively for resource sharing. It outlines several technologies that can streamline interlibrary loan processes, including Odyssey standalone software, OCLC Article Exchange, WorldCat.org, and ILLiad library management software. Larger libraries tend to prefer standardized request formats and identifiers. The document encourages libraries to learn about each other's workflows and capabilities in order to make the most of available resource sharing systems.

1. Share & Share Alike:
How Texas Libraries (Big & Small) Can
Make Resource Sharing More Effective
Nora Dethloff, University of Houston
Ryan Litsey, Texas Tech University

2. • ILL as “small” task; one person
• 10 – 15 requests per week
• Knew patrons REALLY well
• Knew requests by patron name
• Knew where every request was
• Speed was not a major focus

4. • 4.5 FTE, 10 student assistants
• ≈ 1200 requests per week
• Refer to requests by numbers (TN or ILL)
• When all goes right, I don’t see the request at all

5. • 7.5 FTE, 14 student assistants
• ≈ 1400 requests per week
• Refer to requests by numbers (TN or ILL)
• When all goes right, I don’t see the request at all

6. It’s
all about
the
TAT
(Turn Around Time)
Image: flickr.com/photos/jesssseeee/4829566733/

7. There are a lot of us…
Image: flickr.com/photos/dsuniaga/4980023445/
We’re very process-oriented
We streamline / automate whatever we can
We think everyone is like us – Sorry!
Use the systems to your advantage:
- Unit email is better than a personal email (phone too!)
- Online request form is better than an ALA request
- Check the OCLC Policies Directory or our Lending web pages

8. I speak ILLish
Moby OCLC
Dick? 1187121 !
• OCLC Accession #s • ILL Numbers
• Transaction Numbers • OCLC Symbols (TXH)
(TN)

9. Getting to know you...
• Up-to-date
policies
directory
• Complete
constant
data
• Email
• Web pages

10. And now…
The Technical Part

11. Technology can help us

12. There are several technologies that can help large and
small libraries work together
• Odyssey standalone
• OCLC article Exchange
• Worldcat.org
• ILLiad
– Lending WebPages

13. Odyssey standalone
• Odyssey standalone is a free version of the
document delivery software used by ILLiad
libraries
• This helps you both send and receive ILL requests
in a format familiar to academic libraries
• More info can be found here:
– http://www.atlas-sys.com/odyssey/
– http://workflowtoolkit.wordpress.com/odyssey-
standalone/

14. • OCLC article exchange is a web based file drop
service that comes with your subscription to
OCLC
• Using article exchange can allow you to easily
deliver files to a central server
• It will also generate an email that can be sent to
the lending library with secure log in information
• More info can be found here:
– http://www.oclc.org/resourcesharing/features/article
exchange/default.htm

15. • Larger libraries are looking for easily
identifiable information to process requests in
bulk
• Worldcat.org can provide some of those key
details
• The first is the OCLC number

16. • Most large academic Lending WebPages
libraries use ILLiad
• The use of ILLiad means
you do not have to fill out
an ARL form
• These schools have specific
request pages for outside
requests, they are called
the lending WebPages
• You can access these pages
by contacting the lending
library

17. Technologies that
are difficult for
large libraries to
handle
• Faxed requests
• ALA forms
• Ariel requests

18. What’s your story?
ndethloff@uh.edu
ryan.litsey@ttu.edu

19. Thank you!