The document summarizes key findings from a survey of records and information management professionals in the oil and gas industry. It finds that the oil and gas industry lags other industries in adopting electronic records and automated deletion processes. For example, only 56% of oil and gas companies use automated deletion of emails compared to 78% of all industries. Additionally, oil and gas companies do less training overall. The document also outlines which departments have responsibility for records management and the most significant challenges faced by programs.

1. Records & Information Systems Roundtable
SGA Fall Gas Conference & Expo
October 26, 2016

2. Who has responsibility in your
organization?
Administrative
Services/Facilities
21%
Legal
21%
Compliance/Regulatory
7%
Information Technology
18%
Executive Office
10%
Nobody
5%
Other
18%

3. Which groups are supportive?

4. How frequently is RIM training
completed?
Annually or more
23%
Every 2 years
12%
Less than every 2 years
12%
Only when role is
assigned
27%
None
26%

5. Which are the most significant
challenges for your program?

6. Automated Processes

7. Imaging

8. Program Maturity

9. Industry-specific data
 Energy is typically lagging in regards to
electronic records
56% of Oil and Gas responses said they used
some form of automated deletion of electronic
communication, such as email.

10. Industry-specific data
 78% of responders said that there was an
over preservation of material due to how
legal holds are written or applied.

11. Industry-specific data
 Oil and gas industries do less training of
any kind across the board when compared
to the industry in general

12. Industry-specific data
 The average number of record series per
company was 100-249
 Most responders desired fewer series

13. Industry-specific data
 On site storage center automated
destruction takes place in 4% of oil and
gas as opposed to 7% for all industries
 Off-site: 12% for energy, 15% for all

14. Industry-specific data
 Automated deletion for SharePoint:
Energy industry:
 4% fully automated
 36% partially automated
All:
 5% fully
 23% partially

15. Industry-specific data
 Automated deletion for network and
shared drives:
Energy industry:
 4% fully automated
 26% partially automated
All:
 6% fully
 19% partially

16. Resources
 ARMA
 AIIM
 MER Conference
 Listserv
 IGI

17. Thank you!
Josh Komarek, CRM
Records and Information Management Manager
Office (270) 852-4948
Mobile (270) 231-9343
joshua.komarek@sscgp.com
Twitter: @joshkomarek
Linkedin: Josh Komarek, CRM
Slideshare: Josh Komarek