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Setting up a Ledger
1   Explain
    the elements of Ledger
Calendar
                                   • Period in 1 Year



    Currencies
    • Functional
    • Foreign

                     Chart of Account
                     • Values Set
                     • Flexfield Qualifiers
                     • CVR and SR




Convention (Accounting Method)
• Standard Accrual
Set               Set                  Create
Accounting        Currencies           Ledger
Calendar                               - Define Ledger
                  Set                    (Legal Entity)
- Period Type
- Calendar        Chart of             - Define Responsibility
                                       - Assign Responsibility
  (Period Name)
                  Account                to user


                  - Values Set         Define
                  - Enter Values
                  - Define Flexfield   Rules

Open the 1st Accounting                - Security Rules
                                       - Cross Validation Rules
Period
2   Show set up steps
How to:
create Accounting Calendar
- Define a Period Type
How to:
create Accounting Calendar (cont.)
- Define the Accounting Calendar
How to:
enable currency for Functional Currency
- Verify Functional Currencies are Enabled
How to:
create Chart of Account
- Define Value Sets
How to:
create Chart of Account
- Enter Values
How to:
create Chart of Account
- Enter Values (cont.)
How to:
 create Chart of Account (cont.)
  - Define an Accounting Key Flexfield Structure


                                 Search
                                This App




  Create
Acc Flexfield

                                               Click
How to:
create Chart of Account (cont.)
- Define an Accounting Key Flexfield Structure (cont.)




                                                      Input
                                                      Data




                                                  Click for add
                                                 additional data
      Define the
       Flexfield
How to:
create Chart of Account (cont.)
- Define an Accounting Key Flexfield Structure (cont.)




                                                 Select type name
                                                  that your want
                                                  and Enabled it.


               When you're done, then save and close it.
How to:
create Chart of Account (cont.)
- Define an Accounting Key Flexfield Structure (cont.)




                                                    Then checked it
                                                   follow this image




           click                   Finally, click the
                                   compile button.
How to: create a Ledger
- Define a Ledger
How to: create a Ledger
- Assign Another Row
How to: create a Ledger
- Setup Ledger Options   Defind Accounting Options
How to:
assign a Ledger to Responsibility
- Create a Responsibility




                                     Admin
                                    Only use.
How to:
assign a Ledger to Responsibility
- Associate a Ledger with the Responsibility




                        click
How to:
assign a Ledger to Responsibility
- Associate a Ledger with the Responsibility (cont.)




                 Click in Responsibility field and Save.
How to:
assign a Ledger to Responsibility
- Attach the Responsibility to Your User




         Security > User > Define and Query your user then Save.
How to:
assign a Ledger to Responsibility
- Switch Responsibility




                    File > Switch Responsibility.
How to: open the 1st period
- Open the First Accounting Period




                                        Select the First
                                         Dec in your
                                           Calendar



                                     click
How to: open the 1st period
- Open the First Accounting Period (cont.)




                                      click




                              click
&

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setting up a ledger

  • 1. Setting up a Ledger
  • 2. 1 Explain the elements of Ledger
  • 3. Calendar • Period in 1 Year Currencies • Functional • Foreign Chart of Account • Values Set • Flexfield Qualifiers • CVR and SR Convention (Accounting Method) • Standard Accrual
  • 4. Set Set Create Accounting Currencies Ledger Calendar - Define Ledger Set (Legal Entity) - Period Type - Calendar Chart of - Define Responsibility - Assign Responsibility (Period Name) Account to user - Values Set Define - Enter Values - Define Flexfield Rules Open the 1st Accounting - Security Rules - Cross Validation Rules Period
  • 5. 2 Show set up steps
  • 6. How to: create Accounting Calendar - Define a Period Type
  • 7. How to: create Accounting Calendar (cont.) - Define the Accounting Calendar
  • 8. How to: enable currency for Functional Currency - Verify Functional Currencies are Enabled
  • 9. How to: create Chart of Account - Define Value Sets
  • 10. How to: create Chart of Account - Enter Values
  • 11. How to: create Chart of Account - Enter Values (cont.)
  • 12. How to: create Chart of Account (cont.) - Define an Accounting Key Flexfield Structure Search This App Create Acc Flexfield Click
  • 13. How to: create Chart of Account (cont.) - Define an Accounting Key Flexfield Structure (cont.) Input Data Click for add additional data Define the Flexfield
  • 14. How to: create Chart of Account (cont.) - Define an Accounting Key Flexfield Structure (cont.) Select type name that your want and Enabled it. When you're done, then save and close it.
  • 15. How to: create Chart of Account (cont.) - Define an Accounting Key Flexfield Structure (cont.) Then checked it follow this image click Finally, click the compile button.
  • 16. How to: create a Ledger - Define a Ledger
  • 17. How to: create a Ledger - Assign Another Row
  • 18. How to: create a Ledger - Setup Ledger Options Defind Accounting Options
  • 19. How to: assign a Ledger to Responsibility - Create a Responsibility Admin Only use.
  • 20. How to: assign a Ledger to Responsibility - Associate a Ledger with the Responsibility click
  • 21. How to: assign a Ledger to Responsibility - Associate a Ledger with the Responsibility (cont.) Click in Responsibility field and Save.
  • 22. How to: assign a Ledger to Responsibility - Attach the Responsibility to Your User Security > User > Define and Query your user then Save.
  • 23. How to: assign a Ledger to Responsibility - Switch Responsibility File > Switch Responsibility.
  • 24. How to: open the 1st period - Open the First Accounting Period Select the First Dec in your Calendar click
  • 25. How to: open the 1st period - Open the First Accounting Period (cont.) click click
  • 26. &

Editor's Notes

  1. การสร้างปฏิทินการบันทึกบัญชี– กำหนดชนิดของปฏิทิน และงวดบัญชีที่ต้องการตามแต่ละบริษัท โดยการกำหนด Period Type สามารถสร้างได้โดย Setup > Financial > Calendars > Types> กรอกรายละเอียด
  2. เมื่อกำหนดชนิดPeriod แล้ว ให้มากำหนด Accouting Calendar โดยใช้คำสั่ง Setup > Financial > Calendars > Accounting ว่าในแต่ละ Period นั้นชื่ออะไรบ้าง แล้วกำหนด Type ให้เหมือนกันกับ ที่เราได้ทำการกำหนดชนิด Period เพื่อให้โปรแกรมรู้ว่า Period ชื่อนี้ อยู่ใน ชนิด Period ไหน
  3. เมื่อกำหนดปฏิทิน และชนิดระยะเวลา ที่จะใช้กับบริษัท แล้วต่อมาก็ต้องทำการตั้งค่าสกุลเงินที่จะใช้กับบัญชีของบริษัทนั้นๆ ด้วยการ Setup > Currencies > Define แล้วตรงช่อง CODE ให้ Search หา สกุลเงินที่ต้องการแล้ว ติ้กถูกที่ช่อง Enabled เพื่อให้รับรู้ว่า ใช้สกุลนี้
  4. การกำหนด ผังบัญชีคือ การบอกให้รู้ว่าภายในบริษัทประกอบไปด้วย ฝ่ายไหน สาขาอะไร บัญชีอะไร ซึ่งเราจะกำหนดตรงนี้ได้ต้องรู้โครงสร้างของบริษัทก่อน แล้วแยกย่อยออกมาในสิ่งที่จะบ่งชี้ได้ว่า รายได้ หรือค่าใช้จ่าย มาจากฝ่ายไหน วิธีการใด เช่น รายรับ 400 บาท จากพนักงานขาย ID400 ซึ่งอยู่สาขาชิดลม ได้ขายสินค้ากระเป๋า ยี่ห้อ DforUเป็นต้น
  5. ให้ทำการใส่ค่าValue ให้ครบตาม Value Set ที่กำหนดไว้ ซึ่งในที่นี้มี 3 Set ได้แก่ Branch Department และ Account
  6. หลังจากกำหนด Value SET และใส่ค่า Value ต่างๆแล้ว ต้องมากำหนดโครงสร้าง Flexfieldให้กับ Value SET นั้นๆ
  7. หลังจากกำหนด Value SET แล้ว ต้องมากำหนด โครงสร้าง Flexfieldให้กับ Value SET นั้นๆ
  8. หลังจากกำหนด Value SET แล้ว ต้องมากำหนด โครงสร้าง Flexfieldให้กับ Value SET นั้นๆ
  9. การเปิดFirst Accounting Period
  10. การเปิดFirst Accounting Period