2. AREAS ACTIVITIES TIMELINE
PERSONS
RESPONSIBLE
SOURCE OF
FUND
ENROLLMENT
ENROLLMENT PROCEDURES FOR SY 2020-2021
1. Enrollment for SY 2020-2021 shall primarily administered remotely.
2. The first two (2) weeks shall completely be remote enrollment, where there will be absolutely be no face-to-face.
3. Submission of the accomplish LESF shall be done remotely through emails, messengers and other means of electronic submission.
4. Physical submission of LESF to school or Barangay Hall shall be the last option and shall only be done by parents or guardians on the 3rd week of
enrollment period.
A. PRE-ENROLLMENT PHASE
1. Map-out the learners from the zones of the barangay in closed coordination with the barangay officials, residents, parents and organizations.
2. Conduct assessment of the children with special needs.
3. Conduct survey on the numbers of learners with internet access or signal in their homes, availability of portable electronic devices like laptop
computer, android cellphone, radio, television and those who needed printed materials/modules for home study.
4. Map-out learners’ residences, including local learning venues like reading centers, barangay facilities, etc.
5. Conduct survey to parents/guardians on their capability to assist learners in their assignments/learning tasks.
6. Orient the teachers about the manner, processes and schedule of activities relative to enrollment online through the school head.
7. Designate teachers to facilitate remote enrollment
8. Appoint enrollment focal person/s in the school
9. Established digital and physical enrollment platforms
10. Conduct information dissemination campaign about the scheduled enrollment and opening of classes through the following platforms:
Printed materials like tarpaulin to be posted in strategic places
Social Media like facebook, messenger, group chat etc.
PTA Officials and Community Leaders
Ask help from the Barangay Officials to trace enrollees in their respective areas with the list provided by the school and mapping of out-of-
school youth/adults for ALS prospective learners.
11. Defer deadlines for submission of documentary requirements
12. Encourage stakeholders participation on enrollment processes
May 2020 School Principal
Grade Deans
Class Advisers/Teachers
School ICT Coordinator
PTA Officers
Parents
Barangay Officials
Community Organization
Leaders
Barangay Residents
Local Funds/
School MOOE
B. ENROLMENT PHASE
1. Automatic Enrolment of Old Learners
a. Learners shall be automatically enrolled to the next grade level based on the submitted SF 5 for SY 2019-2020.
b. Learners shall be automatically enrolled in the current grade level if found out to be retained based on the submitted SF 5 for SY 2019-2020.
c. List of Pupils shall be posted on each door (classroom) where the child/ren will attend regular classes.
1. The following enrollment procedures will be applied by the school for data collection:
a. Teacher-Led Enrollment – For learners already in the system, class advisers/teachers will contact their learners from previous year and encode
survey information using LIS.
b. Enrollment Hotlines – The Enrollment Focal Person (EFP) will be designated to receive calls and queries from parents of in-coming learning (for
kindergarten, transferees, Balik-aral and ALS learners).
c. Establish hotlines such as Phone Call, SMS/Text Messaging, FB, messenger, and Online Submission (i.e., messenger, email, Viber, among others)
which will be used as means of collecting enrollment and survey data from parents/guardians.
d. Physical Enrollment – the least and last option of the school. Distribute LESF will be coordinated with LGU. If parents/guardians are not able to
submit enrollment data remotely, the school, in close coordination with LGU, shall set up physical platforms (i.e., kiosk, booth). All physical
contact shall be in compliance with the minimum health and safety standards. Instructions to submit LESF will be announced through
multimedia platforms such as radio, TV, FB, messenger, etc.
e. Parents/Guardians Initiative – The school will provide specific instructions on how the parents/guardians will contact appointed EFPs to collect
the data from them through phone call, SMS and social media.
June-July
2020
PSDS (for monitoring)
School Principal
Grade Level Deans
Class Advisers/Teachers
School Guidance Coordinator
School LIS Coordinator
School ICT Coordinator
Parents
Local Funds/
School MOOE
3. ENROLLMENT E-Enrolment
For Kinder, Grade 1 and Transferees
(New Enrollees)
Enrollment of learners thru SMS, Facebook messenger, email, call/text message using phones, or other available means of
communication
School shall post contact details of teachers-in-charge of enrolment on conspicuous places where parents may send data of the
learners like:
Full Name of the Child: XXX
Date of Birth: (mm)-(dd)-(yyyy)
School Last Attended: XXX
Gen. Average: XX%
Address: XXX
Parent: XXX
Picture of report cards, birth certificates for incoming kindergarten/transferees will be sent by the parents online to the enrolling
officer and the actual documents will just be handed on a scheduled date or start of classes,
Parents shall be notified thru SMS as to what class/section the child belongs and names shall also be posted on each door where
the child/ren will attend (regular) class.
Daily posting of enrolled learners on school webpage and/or facebook page for information dissemination.
June-July 2020 School LIS Coordinator
School ICT Coordinator
Class Advisers/Teachers
Local Funds/
School MOOE
On-Site Enrollment/Fact-to-Face
(option for those without Internet, new enrollees and transferees)
Enrolment is conducted by batch observing mainly the specific number of enrollees per day.
Proper scheduling of enrollment by grade level shall be implemented (announced earlier in various media platforms)
There will be specific day for the enrolment of each grade level.
There would be assigned teachers per day who will take charge of the enrolment (not all teachers will come to school)
Enrolment will be conducted in open areas such as pavilion, covered courts or school grounds with several stations and observing social
distancing.
Coordinate with the Barangay Council/PTA Officials to assist in ensuring safety, securing and observance of COVID health protocols.
June-July 2020 School Principal
Class Advisers/Teachers
Parents
PTA Officials
Barangay Officials/Tanod
Local Funds/
School MOOE
Modified On-site Enrolment
Establish a satellite enrollment post/drop box area to feeder zones/sitios of the barangay through the help of the barangay council.
The parents may secure enrollment forms in the satellite enrolment post and submit the form with documents or place it in the drop boxes
(New Enrollees)
The enrolment officer shall pick-up the documents from the drop-box, then process the enrollment and inform the parents of the status through
the contact details provided.
July 2020 School Principal
School LIS Coordinator
School ICT Coordinator
Class Advisers/ Teachers
C. POST ENROLMENT PHASE
Review of the Committee on Enrolment of the documents submitted
Assess summary results from Electronic LESF template
Assess how the summary results may affect the learning delivery
Finalized the list of learners per grade level by the class advisers and ALS learners by the mobile teachers
Post the updated list of learners in the school website/FB page for information dissemination
Print the list of learners per class to be posted outside the classroom for reference of the learners during the opening of classes.
July –August
2020
School Principal
School LIS Coordinator
School ICT Coordinator
Class Advisers/
Teachers
Local Funds/
School MOOE
4. LEARNING
MODALITY/IES
The school will adopt numerous learning modalities depending on the current situation in the barangay/municipality to cater to the needs of the leaners and
in adherence to the health protocols issued by the IATF/national government, to wit:
1. FACE-TO-FACE LEARNING/REGULAR CLASSROOM INSTRUCTION
Conduct face-to-face learning/regular classroom instruction by grade level adopting health protocols and if there is zero case of COVID in the
barangay.
Reduce the number of learners per class by adopting this scheme, where the learners may be divided into 2 groups: Monday & Wednesday – Group 1;
Wednesday & Thursday – Group 2 & Friday – Learn From Home
Provide allocation of minimal period of time per classes and per subject by proper scheduling.
Teachers and learners will report to school physically.
To ensure physical distancing, there is a maximum of 15 learners in classes using table and chairs, and 20 learners in classes using armchairs
Teachers will use the Daily Lesson Plans (DLPs).
Learners will use the Learner’s Materials and Textbooks
Those learners who are off-school will be given learning modules/activity sheets/kits/LMs to be accomplished at home not to create learning gaps.
Limit/Control the collaborative/group/differentiated activities and the like, or those that will require the learners to go near with each other.
2. BLENDED LEARNING DELIVERY – Apply the following learning delivery modes depending on the current situation and location of the learners:
a. Face-to-Face and Modular Distance Learning – For those learners with no internet connection and those from the far flung places (sitios) and/or other
nearby barangays. Learners will be divided into 2 groups – Group 1 for Monday and Tuesday and Group 2 for Wednesday and Thursday, and the rest of
the days that they off-school, they are required to accomplish the LAS/module/kits and other learning materials at home (Learn from Home). Friday is
allotted for checking of LAS/modules/kits given to learners by the teachers.
b. Face-to-Face and Module Distance Learning/TV/Radio-Based Instruction – For those learners with no internet connection but with TV/Radio Transistor
at home. The learners will be divided into 2 groups – Group 1 will be in school for 2 days (Monday & Tuesday) and Group 2 is scheduled for another 2
days (Wednesday & Thursday). The learners with TV/ Radio at home will be provided with videos/clips/lessons that can be played through electronic
devices. All activities in the interactive modules/ materials will be accomplished by the learners at end of each lesson. Parents/Guardians/MKOs will
be given orientation and/or training in the school on how they will best assist their children at home through this mode of learning. Modules/LAS/Kits
will also be provided to the learners to keep them on track with the lessons for the week. Submission of modules/kits/LAS will be done on agreed day
by the class advisers/teachers and parents/guardians/MKOs within the week. Friday is scheduled for checking of learners LAS/modules/kits.
c. Face-to-Face and TV/Radio-Based Instruction. For those learners who are unreached by cars/PUVs/motorcycles or any modes of transportation. They
will be divided into 2 groups – Group 1 will receive instruction every Monday and Group 2 will receive instruction on Wednesday. The rest of the days
will be TV/Radio-based instruction with the trained parents/guardians/MKOs. All learners will accomplish the learning tasks in the
videos/electronic/TV/radio-based lessons with the guidance of the knowledgeable adults. Tuesday and Thursday are allotted days for the teachers to
design electronic lessons for the next week and Friday is for checking of activities done by the learners. Projects will also be given to the learners
relative to the lessons covered within the quarter.
3. REMOTE LEARNING (MODULAR LEARNING APPROACH). This learning modality will be applied in worst scenario in this time of pandemic. Learners will not
anymore report to school. Learning will take place at home with parents/guardians/MKOs/tutors/older siblings. Projects will be given to the learners using
community resources/materials. Teachers prepare and distribute printed modules with the help of the barangay officials or through the designated drop-off
centers like outposts, barangay hall, learning center, chapel or any available facility of the barangay. These modules will be retrieved at a given schedule from
these centers. Teachers check the learners’ outputs and give feedback.
4. HOMESCHOOLING. This is the very least option of the school to be implemented if the scenario worsens in this time of pandemic and, if there is no other
options to deliver basic education to the learners. This means that learners will not anymore report to school and modules/LAS/kits will be distributed by
teachers in the drop-off centers within the barangay. Instructions will be provided by the parents/MKOs/tutors/older siblings as may deemed necessary.
Retrieval of distributed learning materials will be done weekly for checking and feed backing to the assigned centers.
Project-Based Learning Approach. This will be applied in face-to-face, blended and remote learning modalities. Teachers will give projects to the
learners utilizing family/community resources. This will be applied to deepen understanding, develop creative and critical thinking skills, problem
solving and totally engaged learners in blended and remote learning modalities. Projects will be submitted in the drop-off centers within the
barangay. Teachers will check and provide feedback to the learners’ outputs.
Flexible assessment-based strategies will be applied in all modalities of learning to ensure accessible, quality, relevant and liberating basic education
August 24, 2020-
December
(Adjustment shall be
made in January 2021 if
other modalities may be
applied depending on the
situation)
School Principal
Grade Deans
Class
Advisers/Teachers
School ICT Coordinator
PTA Officers
Parents
More Knowledgeable
Others (MKOs)
Local Funds/
School MOOE
5. LEARNING
RESOURCES
Conduct inventory of available learning
materials/resources for all types of learners in all
grade levels and learning area per quarter in the
school level.
Harvest all available materials/resources/modules
from LRMDS (ADM,ALS, quality assured locally
developed modules, i.e., DLPs, Session Plans),
developed by the regions or divisions.
Develop supplementary learning
kits/modules/worksheets/ activity sheets/skill-
building learning materials from Kinder – Grade 6
aligned with the MELCs.
Reproduce learning materials using MOOE/SEF and
provide each learner a copy of the materials
Provide information on available and free online
resources with the use of various platforms (i.e.,
DepED Commons, LR Portal, Google Classroom,
EDMODO, Quipper, etc.)
Identify Open Educational Resources (OERs) sites.
Use radio or television broadcast, if available.
Convert existing materials to various formative such
as video, radio scripts, e-book, etc.
June -
August
2020
School Principal
Grade Deans
Class
Advisers/Teachers
School Learning Area
Coordinators
School Property
Custodian
Local
Funds/
School
MOOE
6. TRAINING OF
TEACHERS
Seek technical assistance from the PSDS and EPS/AS
Provide technical assistance to teachers via on- or off-line modalities.
Conduct training on distance education, modular approach, blended learning,
varied digital platforms, the changes of the delivery of teaching-learning
processes and health and well-being of teachers and learners. The specific topics
to covered in the training/SLACs are as follows:
1. Face-to-Face Learning Delivery
2. Blended Learning Delivery
a. Face-to-Face and Modular Distance Learning
b. Face-to-Face and Online Distance Learning
c. Face-to-Face and TV/Radio-Based Instruction
d. Face-to-Face and/or Modular Distance Learning/Online Distance
Learning/TV/Radio-Based Instruction
2. Distance Learning Delivery
a. Online Distance Learning
b. Modular Distance Learning
c. TV/Radio-Based Instruction
3. Instructional Materials Development for Various Learning Modalities
4. Assessment Strategies in Various Learning Modalities
5. Using Good Classroom, Zoom App, WhatsApp, OER, DepED Commons, Google Forms
& Google Meet for Teaching and Learning Process to Happen
6. Psycho-Social Debriefing/First Aid & Basic Psychological Counseling for Non-
Counselors
7. Health & Well-Being During COVID ’19 Pandemic
Provide financial support to teachers who use the internet for online teaching,
attendance to online trainings/seminars, and in accessing learning
materials/resources.
Integrate in the training activities of teachers the topics on health and well-being,
how to provide psycho-social first aid to learners and assessment strategies in
blended and remote learning platforms.
Conduct orientation to parents/guardians and parent-designated learning
facilitators on the use of modules, activity sheets, online lessons and other home-
July 2020 EPS/AS (for TA/Monitoring)
PSDS (for TA/Monitoring)
School Principal
Grade Deans
Class Advisers/Teachers
School ICT Coordinator
Experts/Resource Speaker/s
Parents
More Knowledgeable Others
(MKOs)
Local Funds/
School MOOE
7. HEALTH
PROTOCOLS
Conduct disinfection of classrooms before and after
use.
Provide hand-washing facilities in the school with
soap, water and alcohol.
Provide disinfectants such as door mats and
sanitizers in the school and office/classroom
entrance.
Provide drinking water to children and/or require
them to bring their own drinking bottles.
Post on the school gate and bulletin boards
reminders on precautionary measures for the
prevention of COVID 19.
Observe one entrance and one-exit in school and
provide visual marks or arrows and other signs.
Procure health hygiene and sanitation/disinfectant
supplies in the school such as face masks, face shield,
PPEs, vitamins, medicines, etc.
Conduct inventory and assessment of educational
inputs such as number of teachers, tables, chairs,
and other furniture.
Structure classrooms compliant with the health
standards or protocols using plastic division, new
normal class norms, etc.
June –
August 2020
(Before
opening of
classes)
School Principal
Grade Deans
Class Advisers
School DRRM
Coordinator
School Property
Custodian
School PF Coordinator
School Disbursing
Officer
BAC
Dist./School Nurse
Local
Funds/
School
MOOE
8. ISSUES AND CONCERNS POSSIBLE SOLUTIONS
Enrollment
Unreachable learners’ residences due to arm conflict and distance
Unavailability of electronic devices/gadgets at home
Seek assistance from the barangay officials and assign drop-off points
with drop-boxes for remote enrollment
Seek support from stakeholders and other groups to donate electronic
devices/gadgets
Learning Modalities
Unavailability of internet connection/signal and electronic devices gadgets.
Teachers and learners are unexperienced with the new learning modalities/platforms and open education
resources.
Appeal to telecommunication companies to make signal/internet
connection available in the barangay.
Seek support from the stakeholders to donate gadgets/electronic
devices.
Provide training on distance education/online learning platforms
through the school ICT coordinator.
Learning Resources
Limited funds for reproduction of learning materials/modules/resources
Available learning resources are inadequate to ensure the delivery of quality basic education.
Available learning materials/resources are not quality assured and validated.
Seek financial support from the LGU through SEF and other stakeholders
for the reproduction of learning materials/resources
Realign funds from other school budget
Communicate to teachers and learners the availability of online free
learning resources
Required teachers to produce support learning materials based on
MELCs to be quality assured (validation) before the opening of classes.
Conduct validation of the learning materials/resources made by
teachers using LRMDS assessment tools.
Training of Teachers
Teachers are not familiar with the different learning modalities.
School MOOE budget and other existing funds are not sufficient to finance internet bills and training
programs for teachers.
Limited number of parents who are knowledgeable of the lessons in the modules and can handle tutorial
approach at home.
Conduct training on the different learning modalities with the assistance
of experts/experienced flexible learning providers.
Seek financial assistance from stakeholders and other private
individuals/organizations.
Capacitate selected parents and other more knowledgeable others
(MKOs) in the barangay.
Health Protocols
No adequate water supply in the school. Implement Project Tubig/WINS to supply water in the grade level
classroom.
