30. looked forward to coming back to China after an assignment
with L’Oréal USA. But the challenge ahead was enormous. Yue
Sai was one of the very few brands that had managed to lose
volume and money in China’s booming cosmetics market – a
sore point for L’Oréal. While politely engaging in small talk
with his hosts about the superiority of the local cuisine,
Stéphane’s mind kept returning to what was needed to turn
around the situation and strengthen L’Oréal’s reputation in
China.
The Chinese Cosmetics Market
Brief Overview
China has one of the world’s oldest civilizations with a history
dating back 5,000 years, and is the most populous nation on the
planet with over 1.3 billion people. Thanks to its consistently
rapid economic development since the late 1970s, it is now the
world’s second largest economy in terms of GDP (see Exhibit
1). The World Bank has projected that it will surpass the United
States as the world’s largest economy in the coming decades.
Given an enormous increase in disposable income, Chinese
consumers increasingly desired more sophisticated, premium
products in many categories, including beauty and skincare.
Procter & Gamble was the first multinational to enter mainland
China’s beauty and skincare market, with Olay in 1989. With
the exception of Estée Lauder which waited until 2002, the
other multinationals quickly followed: Shiseido in 1991 with
Shiseido, L’Oréal in 1997 with L’Oréal Paris, and Unilever in
1998 with Hazeline. They introduced extensive portfolios of
high-quality brands and products, and brought marketing
expertise, financial resources and cutting-edge R&D (which
were soon localized by establishing local research centres).
Initially, they drove out weak local brands, replacing them in
the most desirable department stores.
As of 2010, the top five companies in the beauty and skincare
market (including personal care) were all multinationals: P&G,
L’Oréal, Shiseido, Unilever and Amway. Yet they still only
accounted for 40% of the €18 billion market, and now had
31. strong local competition. Firms such as Shanghai Jahwa and
Jala had experienced extremely strong growth and their brands
were available everywhere, from high-end department stores to
local cosmetic stores, presenting a formidable challenge.
Specificities of the Chinese Cosmetics Market
Distribution Channels
When multinationals first entered China, premium cosmetics
were almost exclusively distributed via department stores (see
Exhibit 2). As in department stores worldwide, brands rent floor
space and sometimes pay a sales-based commission to the
department store. They are then free to create a store-within-a-
store (or counter), staffed with their own beauty
assistants, with total control over sales and merchandising (but
not, by law, on price). A legacy of the absence of other channels
is that, even today, mass-market brands like L’Oréal Paris,
Maybelline and Olay have counters in department stores in tier-
2 and tier-3 cities (see Exhibit 3). In 2010, there were over
4,000 department stores in China, with a minimum of 6,000 m2
of retail space. They were stratified into three classes: class-1
stores carrying brands like Lancôme, Chanel and Dior were only
present in the largest cities. Hefei, the capital of Anhui
Province, a city with 5.7 million people and the world’s fastest
growing metropolitan economy,1 only had a class-2 department
store.
The second distribution channel consisted of beauty store chains
like Watsons and Manning (see Exhibit 4). These employed
their own beauty assistants who could sell any brand, but they
also had smaller spaces dedicated to mass-market brands like
L’Oréal Paris, Olay and Vichy, with assistants employed by the
brands in the largest stores. The positioning of the LVMH-
owned Sephora chain is more upscale, allowing it to carry
brands like Estée Lauder and Lancôme (and, of course, Dior).
The third channel consisted of countless small local cosmetics
stores selling exclusively beauty and personal care products
without the help of beauty assistants (see Exhibit 5).
New channels of distribution, such as TV-based direct selling
32. and ecommerce portals were rapidly emerging. Over half a
billion Chinese consumers had access to the internet.
Traditional media (e.g., TV, newspapers) were losing their
appeal as the younger generation spent a significant portion of
time texting, surfing the web, and using social media such as
Weibo (a Chinese fusion of Twitter and Facebook). Internet-
based retailing was thus likely to have a significant impact on
existing channels in the near future.
Attitudes to and Usage of Cosmetic Products
For decades, cosmetics were seen as “counter-revolutionary”
and were virtually non-existent in China. Generations of
Chinese women grew up without ever learning about cosmetics
from their mothers. This absence of inter-generational norms
meant that cosmetic companies— starting with Yue Sai in
1992—had first to educate Chinese consumers about beauty
products and routines. But it also created a market of open-
minded consumers free of the preconceptions prevalent in many
countries: for example, Chinese men were more open to
skincare than their European and American counterparts.2 China
alone accounted for 70% of the worldwide sales of the Men
Expert line of L’Oréal Paris. Chinese women were less
interested in colour cosmetics than Europeans or Americans, not
to mention Japanese and Korean women, who have the most
sophisticated beauty routine in the world.
Only 10-15% of the beauty products sold in the Chinese market
were makeup products. Many Chinese women viewed makeup as
superficial, unnecessary and potentially harmful to skin, and
heavy makeup as socially undesirable. The perfume market was
tiny in China. Perfumes were more often bought as gifts than
actually used. China was therefore primarily a skincare market
(as can be seen by the relative space devoted to skincare and
makeup at Sephora in Exhibit 4). In China, the younger
generation was significantly more receptive to cosmetics
products than older consumers. The average cosmetics consumer
was in her mid-20s (vs. early-50s in Europe). Most were raised
as an only child (or “little emperor”), had significant disposable
33. income, and liked novelty. For them, another “generation”
meant people who did not overlap at university or were
separated by a decade at most (not parents and children).
Whereas European and American women associated a brand’s
longevity with heritage and prestige (particularly for luxury
brands), ‘old’ had negative associations among Chinese
consumers.
Paradoxically, in parallel with the Chinese focus on novelty,
there was a renewed interest in China’s ancient history,
traditions and cultural heritage. Popular computer games and
television shows were set in ancient China. Cultural beliefs
pertaining to food, health and medicine had never been lost, and
held true across all age groups.
Most Chinese have some knowledge of traditional Chinese
medicine (TCM; ) and apply its basic principles, if only because
they feel it could do no harm. TCM refers to a wide range of
ancient medicinal practices, including herbs, acupuncture and
massage, to prevent and treat ailments and enhance health.
Common ingredients such as glycyrrhiza uralensis (), lonicera
japonica (), “silver ear” mushrooms () and wolfberry () can be
purchased in most grocery stores and are cooked with food or
made into tea. Other more specific and expensive ingredients
(TCM has over 1,800 ingredients) like angelica (), cordyceps (),
ginseng (), and notoginseng () are typically bought in special
TCM pharmacies (see Exhibit 6).
However, China’s economic development and rapid urbanization
had come at a price. The country’s environment had deteriorated
significantly and a large number of Chinese cities suffered from
smog and polluted air and water, prompting a growing number
of consumers to use skincare products to protect their skin. The
pitfalls of industrialization and some high- profile food safety
scandals (e.g., melamine-adulterated milk) had also boosted
demand for products made with natural ingredients.
Rising Chinese Confidence
Chinese consumers were irresistibly drawn to Western brands in
the 1990s and 2000s. Even today, a significant number of
34. Chinese and Asian cosmetic brands uses French-sounding names
(like Franic, Kosé, Laneíge and Mamonde). Consumers began to
take an interest in Japanese cosmetics from companies like
Shiseido (and its China-only brands like Aupres and Urara),
which were perceived to be more knowledgeable about Asian
skin and beauty, although historical animosity toward Japan and
recent geopolitical tensions were a risk for Japanese brands.
Achievements such as sending astronauts into space, hosting the
Olympic Games (Beijing 2008) and the World Expo (Shanghai
2010), building bullet trains and advanced planes, and the
global success of firms like Haier, Huawei and Lenovo had
made Chinese consumers increasingly proud of their nation.
This had kindled an interest in products with a local heritage as
well as boosting preference for domestic brands. For example,
the 2008 launch of Shang Xia ()3, a Shanghai-based sub-brand
of Hermès focused on furniture and decorative objects
showcasing Chinese heritage and craftsmanship, was seen as a
milestone in the rise of Chinese luxury brands. More generally,
the reputation for quality, safety and the perceived R&D
capabilities of Chinese firms had improved. This was
particularly true of cosmetics, because many (including the
international brands) were manufactured in China. Still, since
most Chinese continued to associate luxury with foreign brands,
it was unclear how quickly they would accept Chinese luxury
brands.
Overall, Chinese consumers, especially those in the tier 1 cities
like Beijing and Shanghai, were increasingly sophisticated
about brands and products in the beauty and skincare categories.
With more opportunities to shop abroad and wider access to
information on international fashion trends, they could
distinguish true premium brands from those simply aspiring to
be perceived as such. A seemingly Western name and image
were no longer enough to attract discerning Chinese consumers.
L’Oréal China
The Group
L’Oréal is the world’s largest cosmetics company, with
35. worldwide sales of €19.5 billion in 2010. In that year, its sales
in China exceeded €1 billion for the first time, an 11.1%
increase over the previous year and a double-digit gain for the
10th consecutive year, making China the third-largest market
for L’Oréal after the United States and France (vs. its seventh-
largest in 2008). L’Oréal had vowed to acquire one billion new
customers globally in the next decade, a significant portion of
which will come from China.
L’Oréal is the second largest beauty and skincare player in
China after P&G and No.1 in the luxury segment. It is present
in China with almost all of its major brands, with the exception
of Body Shop because Chinese regulations require cosmetics to
be tested on animals. Five of its brands, including Lancôme and
Maybelline New York, are No.1 in their respective categories.
The Luxury Product Division (LPD) manages premium brands
such as Lancôme, Biotherm, Helena Rubinstein, Kiehl’s, Shu
Uemura and Giorgio Armani. The Consumer Product Division
(CPD) oversees brands such as L’Oréal Paris, Maybelline New
York and Garnier. Other divisions oversee dermo-cosmetic
brands (e.g., Vichy) and brands tailored for professional hair
salons (e.g., Matrix).
L’Oréal has established a Research and Innovation Centre in
Shanghai, and has manufacturing centres in Suzhou and in
Yichang, where it produces most of its mass and professional
brands. Luxury brands, with the notable exception of Yue Sai,
are still imported. Yue Sai ()
Madam Yue-Sai Kan and the Pre-L’Oréal Years (1992-2004)
The first modern cosmetics brand of China, Yue Sai, was
founded in 1992 by Madam Yue-Sai Kan,4 an Emmy-winning
TV host, socialite and entrepreneur (see Exhibit 8), with the aim
“to create, produce and sell the very best beauty and skincare
products that we can offer to Asian women and to the world,
and become the first global cosmetics brand from China.” Her
key insight was that the standards of beauty in China were
different from those of other cultures; there was no reason why
Chinese women had access only to foreign products that had not
36. been designed for their specific type of skin and beauty.
To promote the brand, Madam Yue-Sai Kan wrote the first book
about makeup ever published in modern China, which became a
huge best-seller. Battling myriad obstacles and local
regulations, she secured distribution in department stores
nationwide, personally trained China’s first beauty advisors,
and developed a range of red lipstick and basic skincare
products designed for Asian skin. The brand’s red lipstick
became an icon in China.
In 1996, Madam Yue-Sai Kan sold the company to Coty, the
New York-based cosmetics firm and world’s largest producer of
fragrance, which outbid L’Oréal. Coty pushed the distribution
of Yue Sai to reach more cities as well as less premium
cosmetic stores. By 1998, Yue Sai had become the No.1 luxury
cosmetic brand in China. Coty continued to focus on
distribution rather than branding, and started focusing on its
own brand, Lancaster. Yue Sai gradually lost relevance,
straining the relationship between Coty and Madam Yue Sai.
L’Oréal acquired Yue Sai in 2004. L’Oréal CEO, Jean-Paul
Agon, declared that adding an established Chinese brand like
Yue Sai alongside European brands like L’Oréal Paris,
American brands like Maybelline New York, and Japanese
brands like Shu Uemura fitted perfectly with L’Oréal’s “beauty
for all” mission. That same year, L’Oréal also acquired
Mininurse, a Chinese brand targeted at the mass market. Given
the enormous potential of the Chinese market, coupled with
L’Oréal’s stellar track-record at integrating and developing
brands (24 of its 27 major brands were obtained through
acquisitions or licensing deals), the future looked bright for Yue
Sai under L’Oréal management.
The Consumer Division Years (2004-2006)
The post-acquisition years were less smooth than anticipated.
On the positive side, L’Oréal had acquired a brand with a wide
distribution (more than 1,000 stores across different channels),
strong sales (€39 million in 2006), historical strength in
makeup, a few good skincare products and packaging, and a
37. factory and R&D facility. On the other hand, the brand was
associated with older consumers, sales were fading, it had lost
its marketing and R&D innovative edge, and it was unclear how
it fitted into L’Oréal’s brand portfolio in China.
Because Yue Sai had such a wide distribution and a moderate
price, it was first assigned to the consumer-product division
(CPD) of L’Oréal China. CPD tried to apply the marketing
strategy that had proven so successful worldwide for L’Oréal
Paris, a mix of scientific improvements, celebrity-driven
glamour and wide accessibility. Yue Sai was priced slightly
below L’Oréal Paris, new products were launched annually, and
the brand continued to be distributed in a variety of channels.
Communication focused on technology, featured beautiful
Chinese actresses and models (see Exhibit 9), and was inspired
by the L’Oréal Paris ads (see Exhibit 7).
The Luxury Division Years (2006-2010)
But the “Chinese L’Oréal Paris” strategy did not produce the
intended results and the brand lost sales and awareness, while at
the same time L’Oréal Paris was booming (see Exhibit 15). To
provide the brand with a new strategy and new set of eyes, Yue
Sai was transferred from the CPD division to the smaller Luxury
Product Division (LPD) in 2006. LPD immediately promoted
Yue Sai featuring a famous Taiwanese movie star, Shu Qi (), to
re-establish the brand’s luxury image (see Exhibit 10).
To deliver Yue Sai’s longstanding brand promise that “Nobody
knows Chinese skin better than Yue Sai,” L’Oréal’s Shanghai
Research and Innovation Centre focused on creating products
specifically designed for Chinese skin. For example, the Vital
Essential line () launched in 2007 incorporated extract of
ganoderma mushroom (), a traditional Chinese medicine
ingredient believed to foster internal balance and boost internal
energy, with a fragrance evocative of the distinctive smell of
traditional pharmacies. This product was the most-liked of the
Yue Sai line-up, with above-average repeat purchase scores.
LPD then hired a reputable Paris-based branding agency and
together they chose to reposition Yue Sai as “the first brand to
38. stand for Chinese women’s beauty”. They built on the insight
that modern Chinese women were radically changing, were
proud and self-confident, and had a clear vision of their future
and their new role in society. Although they treasured their
families, they wanted to build for themselves a new
professional, artistic and cultural environment.
To communicate the new “modern Chinese women” positioning,
L’Oréal invested in a major television and print advertising
campaign featuring Chinese supermodel Du Juan (). These ads
used such lifestyle taglines as “I hold my future in my hands” ()
and “I look forward to every day with confidence” (,) to bolster
the image of Yue Sai as the brand for modern Chinese women
(see Exhibit 11 and Exhibit 12). Consistent with the new
positioning, Yue Sai’s prices were notched higher than L’Oréal
Paris.
LPD tried to compensate for the volume decline brought by
higher prices (see Exhibit 14) by entering new distribution
channels such as Sephora (see Exhibit 16), while pushing for
better deals with distributors in order to enter more cosmetic
stores. Meanwhile, the increasing number of foreign premium
brands entering the Chinese market led department stores to
push Yue Sai’s counters further back in the stores, reducing
their visibility and exposure to traffic. Some department stores
even delisted the brand.
Turning Around Yue Sai
Alexis Perakis-Valat, who became CEO of L’Oréal China in
2010 at the age of 39, had big ambitions. He wanted to make
L’Oréal the No.1 cosmetics firm in China, and turn China into
L’Oréal’s No. 1 market by continuing to push into smaller cities
and introducing L’Oréal’s luxury brands, including Kiehl’s and
Yves Saint Laurent.
Yue Sai’s lacklustre performance was spoiling the picture.
Despite a booming market, it had never turned a substantial
profit and sales had barely improved (€35 million in 2010 vs.
€31 million in 2005). In Alexis’ own words, it was “the pebble
in L’Oréal’s shoe”. Internally, it was becoming difficult to
39. motivate talent to work on the brand. Externally, it blemished
L’Oréal’s reputation as a masterful integrator of acquired
brands and companies, which could hamper L’Oréal’s future
acquisition endeavours.
Alexis and Stéphane, with the help of Ronnie Liang, Yue Sai’s
new marketing director, needed to move fast and on all fronts.
Strategic Decisions
Choosing the Right Value Proposition
When it was launched, Yue Sai was the uncontested premium
Chinese brand. But today’s competitive landscape was very
different. Yue Sai was not perceived as aspirational, unlike
foreign brands such as Lancôme, Estée Lauder and Shiseido. It
had an uncertain business model, an ageing consumer base, and
an unclear positioning, the result of several years of trying
various platforms. Yue Sai was not even the only Chinese brand
owned by a large multinational company. Aupres (), a Shiseido
brand launched in 1994, was developed specifically for and only
available in Chinese department stores (see Exhibit 13), and had
acquired a reputation for quality and a specific knowledge of
Asian skin. The brand had been well managed and sales were
around €100 million. There were indications that other
multinationals would launch China-specific brands.
Chinese firms were catching up with the multinationals.
Shanghai-based Jahwa group had recently launched Herborist ()
which already had sales of €70 million (up from €45
million in 2008) and was available at Sephora in both China and
Europe. Its positioning was “blending traditional Chinese herbal
medicine with modern biotechnology”. Herborist was unique in
that it was distributed in department stores but also in small
freestanding beauty stores which offered massage and spa
treatments. Another Chinese mass-market brand, Chcédo5 (,
owned by the Jala group) reached €165 million in sales in 2010.
Its positioning was “Chcédo makes women blossom with natural
beauty and charm.”
Given the situation facing Yue Sai and the current portfolio of
brands of L’Oréal China, the critical issue is whether the brand
40. should: 1) keep its new lifestyle positioning as the brand of
“confident, modern Chinese women”, 2) be positioned as a
Chinese luxury icon symbolizing the nation’s long history and
rich heritage, 3) adopt a more affordable value proposition, or
4) try something totally different.
To choose the right positioning for Yue Sai, it is essential to
decide which aspects of the brand should be retained and which
should be discarded. For example, Yue Sai must decide whether
to make its association with the L’Oréal group explicit to
consumers by becoming a sub-brand (e.g., “Yue Sai by
L’Oréal”) or by acknowledging L’Oréal’s ownership (e.g., by
adding the tagline “Yue Sai, a Chinese brand of L’Oréal”).
Finally, Stéphane and Ronnie need to decide if they should
follow Aupres, which has entered the Malaysian market, and
expand Yue Sai internationally (but where?) Alternatively,
should they consider extending the brand into other product
categories (which ones?) or target other consumer segments
(which ones)?
Marketing Mix Decisions
Advertising and Promotion
An important decision is whether to continue with the current
TV and press campaign or to change it, at a time when media
costs are climbing steadily and deteriorating sales limit the
advertising and promotion budget. As more and more Chinese
brands are relying on celebrities (actresses/actors, singers,
athletes), should Yue Sai replace Du Juan with a celebrity or
should they stay with a model? At the moment, 80% of Yue
Sai’s communication budget is focused on skincare and 20% on
makeup. Should this be changed? Further, should they change
the current media plan or focus more on new media platforms
like Weibo?
More generally, they need to determine what resources to
allocate to brand communication vs. improving in-store
presence, improving the product line-up, or changing
distribution channels.
Pricing and Distribution
41. Stéphane and Ronnie must decide how Yue Sai should be priced
within L’Oréal’s brand portfolio in China (especially in
comparison with L’Oréal Paris). And whether all of Yue Sai’s
products (see Exhibit 17) should be priced similarly, or should
they charge more for some lines (which ones?)
One of the most important decisions will be to select the right
channels of distribution based on the market tier(s) Yue Sai
should pursue and the consumers it should target. How should
Yue Sai deal with new distribution channels such as ecommerce
portals? Should it engage in franchising to create its own stand-
alone stores like Herborist?
Audience Analysis
YOUR NEED(S) YOUR NEED(S)
· ?? * ??
· ?? * ??
· ?? * ??
· ?? * ?
THEIR WANT(S)
SITUATION:
SITUATION:
AUDIENCE CHARACTERISTICS
AUDIENCE CHARACTERISTICS
COMM. STRATEGY
AUDIENCE CHARACTERISTICS
COMM. STRATEGY
Primary Audience
43. Situational Analysis:
Occasion
Audience Size
Voluntariness of Audience
Expectations
Physical Setting
Other ____________
Links
http://www.claritas.com/MyBestSegments/Default.jsp
http://www.point2homes.com/ click on Neighborhoods
1
Audience Analysis
YOUR NEED(S)
· Have COO understand, from a big picture view, what the data
say about United vs its competitor in terms of arrival and
departure delays
· Have the COO perceive that I am competent and am adding
value to the comjpany
44. THEIR WANT(S)
SITUATION: Memo to COO
AUDIENCE CHARACTERISTICS
AUDIENCE CHARACTERISTICS
COMMUNICATION STRATEGY
Primary Audience
COO of United Airlines
Impatient, keep it short and to the point
Demographic
Age
· 40 < 60
More conservative, formal language
Gender
Probably male, but don’t be surprised. If female, assume
younger and smarter
Either gender, need to be professional with little “small talk”
Culture, Religion, Belief Structure
Chicago is HQ, so assume mid-West background which is more
conservative than East Coast
Conservative, maybe a need to address “show me” attitude
Group Membership(s)
Unknown, but probably belongs to one or more trade
organizations. May have seen similar data elsewhere
Assume COO has benchmark data. Need to stick to what my
45. data says
Education
MBA
Need to show my knowledge of statistics and assume COO is
quite knowledgeable, too
Occupation
Logistics, but COO might be a stepping stone
It’s all about identifying delays and, eventually, decreasing
them
Psychographic:
Opinions, Attitudes, Values, Beliefs
Values evidence in making decisions, needs proof to be solid
before acting
Believes United is the better airline
Stay within the data; don’t stretch it to be more than it is.
Don’t speculate
Pre-Existing Notions of Topic
Maybe skeptical about data sources or data collection method
Little is mentioned in my data set description. Best to say what
is known and don’t speculate. Know limitations of data. May
want to state these
Pre-Existing Notions about Me
Assuming limited exposure. My credibility, if any, comes from
my supervisor
Memo needs to be perfect—no noise—or all the credibility of
my analysis will be lost
Situational Analysis:
46. Occasion
Memo requested by COO
Mention request in opening paragraph
Audience Size
Probably 1 but COO may share with others
Assume it will be shared, do not refer to anything that would
compromise COO
Voluntariness of Audience
Expectations
At a minimum, solid data; maximum, a eureka moment on how
to sustain an advantage
We don’t have one. Need to position as solid evidence that
should be combines with other data COO may have or want to
get
Physical Setting
HQ office
Probably Word document attached to e-mail with an interoffice
hardcopy
Bottom line so far is that I need to be professional, know what I
am talking about, stay within the data and not speculate, tell the
story quickly, maybe ion one page plus appendixes
2
47. Writing Process Analysis
Page 5
Writing Process Analysis Worksheet
Problem/Question
1. What is the situation that has motivated the writer at this
point in time? Is the specific writing task addressed?
Objective
2. How will the audience initially react to the message? How
important will the audience think this message is? What should
the audience know, believed, or do as a result of reading this
document? How is the objective made clear to the reader?
48. Audience
3. (a) Who is (are) the audience(s) for this document? (Identify
primary, secondary, and phantom audiences. Phantom audiences
(those lurking that you may not initially anticipate—e.g.,
audience friends and family members, an employee 3 years
down the road who runs across the document in a file, auditors,
attorneys). Be as specific as possible.)
(b) What characteristics of these audiences are relevant to this
particular message? How do the characteristics of the various
audiences differ? (Think about things that may affect their
response to the message as such job position, location, age,
gender, level of understanding of the topic, and level of interest
in the topic.)
(c) Is the document appropriate for the intended audience? Has
the writer made an effort to show what the reader can gain (or
lose)? What does the audience need to know and what is
already known?
49. Strategy
4. (a) What obstacles must the writer overcome? What
objection(s) can the writer expect reader(s) to have? What
negative elements of the message must be de-emphasize or
overcome? Is the audience opposed to the message? Will it be
easy for the audience to do what is being asked?
(b) Does the document provide a strong argument and sufficient
use of evidence? Are the sources (if relevant) credible and
adequate to persuade the audience?
Structure
5. (a) What is the arrangement of arguments (e.g., inductive vs.
deductive, chronological, descriptive, facts vs. analysis) and are
50. they appropriate to meet the intended objectives? Are the ideas
organized logically? Does the document have effective opening
and closing statements? Is a follow-up step (if needed)
included?
(b) How much information does the audience need? What
information must the message include? How much does the
audience already know about this subject? Does the audience’s
knowledge need to be updated? What questions will the
audiences have that should be answered? What aspects of the
subject does the audience need to be aware of to appreciate the
points being made? How much detail is needed?
Document Design
6. (a) How will the audiences use the communication? Under
what physical conditions? Will it be read in detail, skimmed,
used as a reference, potentially used as the basis for a lawsuit,
filed? Will it be read on-screen? On paper? Potentially both?
51. (b) Is the document design appropriate for the task, the
objectives, and the audience? Are formatting (subheads, list,
paragraphing) and visual (exhibits, tables, charts) elements used
effectively? Or are these elements absent when they should be
present? Is the appropriate citation style (if relevant) followed?
(c) Do the audiences prefer a direct or indirect structure, e.g.,
should the writer give her/his recommendation right up front as
is typically desired in business writing or should he/she ease
into it more gradually?
Style
7. (a) What expectations do the audiences have about the
appropriate language, structure, and form for the message?
What style of writing do the audiences prefer in these
situations? Are there any hot buttons or “red flag” words that
may create an immediate negative response?
52. (b) Does the writing flow and have a rhythm? Is the writing
making suitable syntactic choices (for example, active vs.
passive voice)? Is the style (formal vs. informal) appropriate
for task, objectives, and audience? Does the document conform
to conventions for the particular genre and/or discipline?
Edit/
Proof
8. Are there problems with standard American usage (grammar,
punctuation, and mechanics)? Are there apparent lapses in
proofreading? Do errors interfere with meaning or impact?
Date: September 25, 2014
To: Southern Life Employees
From: Simon Miller, Human Relations Manager
Subject: Compliance Improvement
53. Here at Southern Life, we strive to accommodate a safe work
environment for our employees. Our company rules and guides
are set up to keep the office environment professional and fair,
though it seems there have been incidents of sexual harassment
in the company and we would like to address that issue now.
Southern Life’s harassment policy states that behavior that is
sexually offensive in the workplace is prohibited. This includes
unwarranted sexual advances and other offences that would
interfere with an individual's work performance, or create an
intimidating, hostile, or offensive work environment.
Southern Life has a no tolerance policy when it comes to any
instances of sexual harassment. We should all look out for the
people we work with and discourage such behavior to keep the
environment safe and professional. Sexual harassment can be
verbal as well as physical. Anyone who becomes a victim of
sexual harassment in the workplace is advised to contact the
appropriate higher staff member immediately. Our employees
are valuable to us and we will not accept mistreatment of them
amongst our staff. A peaceful, non-threatening workplace is
safe and is something that we at Southern Life like to hold up
to. The incidents of sexual harassment will be dealt with and we
hope to prevent further mishaps from happening in the future.
Here is a link for more information on sexual harassment:
http://www.eeoc.gov/eeoc/publications/fs-sex.cfm
Here at Southern Life, we must learn about he issues and learn
from mistakes that certain people have made. These incidents
are unacceptable and are an offense to both Southern Life
employees and the Southern Life image. It is advisable that this
letter be taken seriously. Attached is Southern Life’s complete
sexual harassment policy. Read all of the policy so you can
understand Southern Life’s position on this issue and become
more aware about what we would expect the attitude of all
Southern Life employees to be like. At Southern Life, a safe,
54. neutral work environment is encouraged to make all employees
feel comfortable. This letter will serve as a reminder to our
employees of what our company stands for.
Thank you for your time
Sincerely,
Simon Miller, Human Relations manager
BUGN 280 Excel Project Data File Information
1 – Airline Arrival Study
· Direct memos and reports to Chief Operating Officer (COO) of
United Airlines
A random sample of 444 flights from LAX to JFK in one year.
The flight distance is 2475 miles.
Numerical Variable of Interest:
ArrDelay = arrival delay in minutes
where “-“ values are early arrivals (in minutes), “0” values are
“on time” arrivals and “+” values are late arrivals (in minutes).
Numerical Predictor Variable:
DepDelay = departure delay in minutes
Categorical Breakdown Variable:
Carrier = airline used
where “1” = American Airlines , “0”= United Airlines
Categorical Variable of Interest:
Time = time of departure (A.M., P.M.)
2 – Albuquerque NM RE Study
· Direct memos and reports to Chief Operating Officer (COO) of
Weichert Realtors, New Mexico
A random sample of 117 homes for resale in Albuquerque, NM.
55. Numerical Variable of Interest:
Price = price of home in thousands of dollars (k)
Numerical Predictor Variable:
Sqft = square footage of dwelling
Categorical Breakdown Variable:
Custom = custom design
where “1” = Yes, “0” = No
Categorical Variable of Interest:
Corner = house on corner lot (Yes, No)
3 – American Community Survey
· Direct memos and reports to the Editor, Business Section, The
New York Times.
A random sample of 266 responses to the American Community
Survey.
Numerical Variable of Interest:
WorkInc = work income in thousands of dollars (k)
Numerical Predictor Variable:
HrsWorked = hours worked per week
Categorical Breakdown Variable:
Gender = gender of respondent
where “1” = Male , “0”= Female
Categorical Variable of Interest:
HowComm = most typical method of commuting to work (bus,
car, subway/rail, taxi, other, works at
home, not applicable)
4 – Automobile Study
56. · Direct memos and reports to Chief Operating Officer (COO) of
the American Automobile Association (AAA)
Automobile features taken from a sample of 171 car models.
Numerical Variable of Interest:
MPG = miles per gallon
Numerical Predictor Variable:
Weight = weight of automobile in pounds
Categorical Breakdown Variable:
Origin = origin of car
where “1” = US, “0” = Asia or Europe
Categorical Variable of Interest:
TypeAuto = type of automobile (4 door hatchback, 4 door SUV,
coupe, minivan, sedan, wagon)
5 – Beer Study
· Direct memos and reports to the Editor, Consumer Reports
A study of features in a random sample of 139 beers.
Numerical Variable of Interest:
PctAlcohol = percent alcohol content in the beer
Numerical Predictor Variable:
Calories = calories in the beer
Categorical Breakdown Variable:
DistType = distribution type- where “1” = National , “0”=
Regional
57. Categorical Variable of Interest:
Light = whether the beer product is considered “light” (yes, no)
6 – Birth Weight Study in MA
· Direct memos and reports to Commissioner of Health,
Commonwealth of Massachusetts
A random sample of 189 mothers were studied with respect to
the birth weight of their child.
Numerical Variable of Interest:
BWT = birth weight in grams (below 2500 is considered low)
Numerical Predictor Variable:
WEIGHT = weight (in pounds) of mother at last menstrual
period
Categorical Breakdown Variable:
Smoke = smoking during pregnancy
where “1” = Yes, “0” = No
Categorical Variable of Interest:
Race = race of mother (white, black, other)
7 – Birth Weight Study in NC
· Direct memos and reports to Commissioner of Health, State of
North Carolina
A random sample of 1000 births from the state of North
Carolina.
Numerical Variable of Interest:
BirthWt = birth weight of child in pounds
Numerical Predictor Variable:
Weeks = weeks of gestation
Categorical Breakdown Variable:
MSmoke = was the mother smoking during pregnancy
where “1” = Yes, “0”= No
Categorical Variable of Interest:
MRace = mother’s race (white, non-white)
58. 8 – Bond Funds Study
· Direct memos and reports to Chief Financial Officer (CFO) of
Vanguard
A random sample of 180 bond funds and their characteristics.
Numerical Variable of Interest:
Five-Year Return = five-year return on investment (in percent)
Numerical Predictor Variable:
One-Year Return = one-year return on investment (in percent)
Categorical Breakdown Variable:
Category = category of fund
where “1” = intermediate government “0” = short
term corporate
Categorical Variable of Interest:
Risk = risk of fund (above average, average, below average)
9 – Business Valuation Study
· Direct memos and reports to CFO, Pfizer Corporation
Financial information pertaining to a random sample of 71
companies in the pharmaceutical industry.
Numerical Variable of Interest:
Return on Equity = ROE (in %).
Numerical Predictor Variable:
Price/Book Value = price to book value ratio.
Categorical Breakdown Variable:
Type = type of company: PharmPrep (pharmacy prep products)
or BioProducts (biological products)
Categorical Variable of Interest:
Debt/EBITDA Ratio = ratio value: Low (Below 4),
Moderate/High (4 or Above)
10 – Candidate Assessment Study
· Direct memos and reports to President Susan Cole, Montclair
59. State University
A random sample of 120 faculty assessments of job candidate
qualifications.
Numerical Variable of Interest:
Salary = salary in k offered to job candidate.
Numerical Predictor Variable:
Competency Rating = a 7-point numerical scale where 1 is
“low” and 7 is “high”
Categorical Breakdown Variable:
Gender-Candidate = gender of job candidate
where M = Male, F = Female
Categorical Variable of Interest:
School = type of education institution: Private or Public
11 – Cereal Study
· Direct memos and reports to Chief Operating Officer (COO) of
General Mills
A study of a random sample of 76 cold cereal characteristics.
Numerical Variable of Interest:
calories = calories per serving
Numerical Predictor Variable:
weight = weight in ounces of one serving
Categorical Breakdown Variable:
Mfr= manufacturer of cereal product
where “1” = General Mills or Kelloggs , “0”= Other
Categorical Variable of Interest:
Cups = cups in a serving (one or more, less than one)
12 – College Football Study
· Direct memos and reports to Provost Willard Gingerich,
Montclair State University
60. A random sample of financial information regarding 105 college
football teams.
Numerical Variable of Interest:
Football Net Revenue = net revenue in $ obtained by football
program.
Numerical Predictor Variable:
Total Pay = total pay in $ to the coach of the football team.
Categorical Breakdown Variable:
Location = location of the college with respect to east or west
of the Mississippi River
where E = East, W = West
Categorical Variable of Interest:
Conference = institutional conference affiliation:
(ACC, Big East, Big Ten, Big 12, CUSA, Ind., MAC, Mt. West,
PAC-12, SEC, Sun Belt, WAC
13 – Community College Study
· Direct memos and reports to the President, Berry County
Community College
A survey for a random sample of 562 community college
students at a large institution.
Numerical Variable of Interest:
Working = hours of work per week
Numerical Predictor Variable:
Credit hrs = number of credits enrolled
Categorical Breakdown Variable:
61. Handed = hand mainly or always used for writing
where “1” = right-handed, “0” = left-handed
Categorical Variable of Interest:
Gender = gender of student (Male, Female)
14 – Commuting Study
· Direct memos and reports to Commissioner of Transportation,
City of Atlanta
A random sample of 1000 commuters’ characteristics, 500 from
Atlanta and 500 from St. Louis.
Numerical Variable of Interest:
Time = commuting time in minutes
Numerical Predictor Variable:
Distance = commuting distance in miles
Categorical Breakdown Variable:
City = city of respondent
where “1” = Atlanta , “0”= St. Louis
Categorical Variable of Interest:
Gender = gender of respondent (m, f)
15 – Credit Unions Study
· Direct memos and reports to Editor, Business Section, The
New York Times
A random sample of 1179 credit unions with assets less than 10
million dollars and their characteristics.
Numerical Variable of Interest:
Total Net Worth = total net worth in millions of dollars
Numerical Predictor Variable:
Total Investment = total investment in millions of dollars
Categorical Breakdown Variable:
AssetSize = asset size
where “1” = 5 to 10 billion $ (i.e., “larger”), “0” =
under 5 billion $ (i.e., “smaller”)
Categorical Variable of Interest:
Region = region of the country (R1, R2, R3, R4, R5)
62. 16 – Employee Survey
· Direct memos and reports to Secretary, United States
Department of Labor
A random sample of 400 employee characteristics.
Numerical Variable of Interest:
Salary = salary in thousands of dollars (k)
Numerical Predictor Variable:
WorkHrs = hours worked last week
Categorical Breakdown Variable:
BudgetDec = is the employee involved in budgetary decisions
where “1” = Yes , “0”= No
Categorical Variable of Interest:
Gender = gender of employee (male, female)
17 – Faculty Evaluations in TX Study
· Direct memos and reports to Commissioner of Higher
Education, the State of Texas
A random sample of 182 faculty members’ evaluations
conducted by students at Texas universities.
Numerical Variable of Interest:
fac_eval = faculty evaluation (where 1 = poor through 5 =
excellent)
Numerical Predictor Variable:
course_eval = course evaluation (where 1 = poor through 5 =
excellent)
Categorical Breakdown Variable:
School = university faculty member is teaching at
where “1” = Texas Austin, “0” = Other
Categorical Variable of Interest:
Rank = rank of faculty member (tenured, not-tenured)
18 – GSS Study
· Direct memos and reports to Secretary, United States
Department of Labor
GSS survey displaying a random sample of 904 individuals.
63. Numerical Variable of Interest:
SEI = Social Economic Index of individual
Numerical Predictor Variable:
PRESTIGE = Occupational Prestige Score (where 0 = NA)
Categorical Breakdown Variable:
Race = race of individual responding
where “1” = White, “0”= Non-White
Categorical Variable of Interest:
Gender = gender of individual responding (Male, Female)
19 – Heart Stent Study
· Direct memos and reports to President, American Heart
Association
A random sample of 100 coronary heart disease patients who
had stents inserted.
Numerical Variable of Interest:
total_labor_cost = labor cost in dollars
Numerical Predictor Variable:
total_device_cost = cost of device in dollars
Categorical Breakdown Variable:
Outcome = outcome of stent insert procedure
where “1” = Successful, “0” = No Change or Failure
Categorical Variable of Interest:
Gender = gender of patient (M, F)
20 – Human Resources Survey
· Direct memos and reports to Vice President for Human
Resources, The MLB Corporation
The data are a random sample of 120 employee responses to a
survey conducted by the VP of Human Resources at a large
company.
Numerical Variable of Interest:
Salary = salary of the employee in thousands of dollars
64. Numerical Predictor Variable:
Age = age in years
Categorical Breakdown Variable:
Ethnicity = ethnicity of the employee
where “1” = Minority , “0”= Not Minority
Categorical Variable of Interest:
Gender = gender of employee (Male, Female)
21 – LI RE Study
· Direct memos and reports to Chief Operating Officer (COO) of
Weichert Realtors, Long Island, NY
A random sample of 90 home characteristics in three Long
Island communities.
Numerical Variable of Interest:
AppraisedValue = appraised values of homes in thousands of
dollars (k)
Numerical Predictor Variable:
House Size = size of dwelling in square feet
Categorical Breakdown Variable:
Town = Long Island community
where “1” = Freeport, “0” = Glen Cove or Roslyn
Categorical Variable of Interest:
Pool = whether the property has a pool (Yes, No)
65. 22 – Loans & Debt Study
· Direct memos and reports to Editor, Business Section, The
New York Times.
Loans and credit card debt study from a random sample of 260
college students.
Numerical Variable of Interest:
Loans = loans in $ outstanding
Numerical Predictor Variable:
CC Debt = credit card debt in dollars outstanding
Categorical Breakdown Variable:
Gender = gender of respondent
where “1” = Male , “0”= Female
Categorical Variable of Interest:
Class = class level of registered student (fr, so, jr, sr)
23 – Montclair & Millburn RE Study
· Direct memos and reports to Chief Operating Officer (COO) of
Weichert Realtors, New Jersey
A random sample of 93 homes sold in Montclair and Millburn
New Jersey.
Numerical Variable of Interest:
PRICE = price in thousands of dollars (k) of the house sold
Numerical Predictor Variable:
ASSESSVAL == assessed value of house in thousands of dollars
(k)
66. Categorical Breakdown Variable:
TOWN = location of house sold
where “1” = Montclair, “0”= Millburn
Categorical Variable of Interest:
STYLE = style of house (bi-level, Cape Cod, colonial, custom
home, ranch, split level, Tudor, Victorian )
24 – Mutual Funds Study
· Direct memos and reports to Editor, Business Section, The
New York Times.
A random sample of 868 mutual funds and their characteristics.
Numerical Variable of Interest:
Five-Year Return = five-year mutual fund return (in percent)
Numerical Predictor Variable:
Three-Year Return = three-year mutual fund return (in percent)
Categorical Breakdown Variable:
Objective = objective of mutual fund
where “1” = Growth, “0” = Value
Categorical Variable of Interest:
Fees = managerial fees (Yes, No)
25 – Nutrition Study
· Direct memos and reports to Commissioner of Health, State of
New York.
A random sample of 315 patients involved in a nutrition study.
Numerical Variable of Interest:
Calories = amount of calories consumed per day
Numerical Predictor Variable:
Fat = amount of fat consumed per day
Categorical Breakdown Variable:
Smoke = does the patient smoke
where “1” = Yes, “0”= No
Categorical Variable of Interest:
Gender = gender of patient (Male, Female)
67. 26 – PA RE Study
· Direct memos and reports to Chief Operating Officer (COO) of
Weichert Realtors, Pennsylvania
Assessed value and characteristics of a sample of 362 recently
built homes in PA.
Numerical Variable of Interest:
AssessedValue = assessed value in thousands of dollars (k)
Numerical Predictor Variable:
TotalRooms = total number of rooms in the house
Categorical Breakdown Variable:
Basement= does the house have a basement
where “1” = Yes , “0”= No
Categorical Variable of Interest:
Fireplace = does the house have a fireplace (absent, present)
27 – Public College Value Study
· Direct memos and reports to Secretary, United States
Department of Education
A random sample of 100 public colleges and universities and
their characteristics.
Numerical Variable of Interest:
4-Yr.Grad.Rate = four year graduation rate (in percent)
Numerical Predictor Variable:
Total cost per yr (in state) = total cost in dollars per student per
year at institution
Categorical Breakdown Variable:
Region = location of college or university
where “1” = Atlantic or Eastern “0” = Other
Categorical Variable of Interest:
DebtAbove20k = is average student debt at graduation above
$20,000 (Y, N)
68. 28 – Retirement Funds Study
· Direct memos and reports to Professor Deniz Ozenbas,
Montclair State University
A random sample of financial information regarding 316 mutual
funds.
Numerical Variable of Interest:
3YrReturn% = return on investment (in %) over a three year
period.
Numerical Predictor Variable:
1YrReturn% = return on investment (in %) over a one year
period.
Categorical Breakdown Variable:
Type = type of fund: Growth or Value
Categorical Variable of Interest:
Risk = risk level for fund: Low, Average, High
29 – ROI College & University Study
· Direct memos and reports to Secretary, United States
Department of Education
69. Return on investment (ROI) data for a sample of 252 colleges
and universities in the USA.
Numerical Variable of Interest:
30 YEAR NET ROI = 30 year net return on investment in
dollars
Numerical Predictor Variable:
AVG AID AMOUNT = average amount of aid per student in
dollars
Categorical Breakdown Variable:
TYPE = type of institution
where “1” = Private, “0” = Public
Categorical Variable of Interest:
CATEGORY = category of institution (public, private, private
research, liberal arts, business, engineering,
art-music-design)
30 – TV Set Study
· Direct memos and reports to Editor, Consumer Reports
A random sample of 174 Tv models with their characteristics.
Numerical Variable of Interest:
Overall Score = score provided by consumers rating the
product.
70. Numerical Predictor Variable:
Quality Rating = summation of ratings of features provided by
Consumer Reports.
Categorical Breakdown Variable:
Type TV = type of television
where P = Plasma, L = Liquid
Categorical Variable of Interest:
SizeGP = size of TV screen
Where Small = below 40”, Medium = 40” to 49”, Large = 50” or
more
31 Urban Study
· Direct memos and reports to Editor, Real Estate Section , The
New York Times
A random sample of 198 urban resident characteristics.
Numerical Variable of Interest:
Internet Hrs = hours spent last week on the internet
Numerical Predictor Variable:
Hours worked = hours worked for pay last week
Categorical Breakdown Variable:
Gender = gender of urban resident
where “1” = Male, “0” = Female
Categorical Variable of Interest:
Political Philo = political philosophy of the urban resident
(Liberal, Moderate, Conservative)
71. 32 – Used Autos Study
· Direct memos and reports to Chief Operating Officer (COO) of
the American Automobile Association (AAA)
A random sample of 743 recently sold used cars and their
characteristics.
Numerical Variable of Interest:
Price = price in thousands of dollars (k)
Numerical Predictor Variable:
Mileage = mileage at sale of used vehicle
Categorical Breakdown Variable:
Origin = origin of vehicle
where “1” = USA , “0”= Asia or Europe
Categorical Variable of Interest:
Type = type of vehicle (Coupe, Minivan Muscle Cr, PickupT,
Sedan, SedanWg, Sports Cr, SUV, Van,
Wagon)
33 – UT Speeding Violation Study
· Direct memos and reports to Commissioner, Bureau of Motor
Vehicles, State of Utah
A random sample of 118 individuals given a speeding ticket in
UT.
Numerical Variable of Interest:
Age at Incident = age (in years) of individual when given the
speeding ticket
Numerical Predictor Variable:
Age at License = age (in years) of individual when license was
obtained
Categorical Breakdown Variable:
Gender = gender of the individual given the speeding ticket
where “1” = Female, “0” = Male
Categorical Variable of Interest:
72. Road = type of road on which the speeding ticket was given
(Backroad, City, Freeway)
34 – Wine Study
· Direct memos and reports to the Editor, Food and Beverages,
The New York Times.
A study of the characteristics of a random sample of 100 wines.
Numerical Variable of Interest:
Alcohol = alcoholic content (in %).
Numerical Predictor Variable:
Density = wine density measurement.
Categorical Breakdown Variable:
Type = type of wine: Red or White
Categorical Variable of Interest:
Quality Rating = 10-point scale quality rating:
where Low = 5 or Below, High = 6 or Above
35 – Zagat NYC Restaurant Study
· Direct memos and reports to Editor, Food Section , The New
York Times
A random sample of 66 NYC restaurants rated by Zagat with
their characteristics.
73. Numerical Variable of Interest:
Cost$ = cost rating (in dollars)
Numerical Predictor Variable:
Décor&Service = combined décor and service rating (each on 1
to 30 scale)
Categorical Breakdown Variable:
Type Food = type of food
where “1” = Asian, “0” = Non-Asian
Categorical Variable of Interest:
HighPopIndx = whether the Zagat Popularity Index is 90 or
higher (Yes, No)