This document provides a summary of the industry and ScanVENTURE product introduction webinar. [1] It discusses key aspects of the legal and medical industries including common file formats, requirements around electronic filing, and disadvantages of paper-based systems. [2] It then introduces ScanVENTURE's scanning services and proprietary software for navigating, searching, and managing digitized legal cases and medical records. [3] The presentation aims to show how ScanVENTURE can help organizations transition from inefficient paper-based workflows to digital systems.
Fujitsu & Readsoft Forms Classification and Document Automation WebinarKevin Neal
This is a presentation I prepared for a joint solutions webinar with Readsoft on the topics of Forms Classification and Document Automation. The technology is amazing and very advanced. This type of technology enables computers to make automatic decisions that were traditionally made by humans. Obviously with classification technology organizations can save a lot of time by automating business process. Also, the organization can drastically decrease labor costs and have humans do more meaningful tasks.
Paperless Workflow: Economical. Efficient. Essential.
Reducing paper can
help save time, money,
and space.
Centricity RIS-IC eForms
not only takes paper out
of the workflow, but makes
information accessible when
and where it’s needed –
only a click away.
Proact’s view on archiving
Here are some guidelines we use in the design:
Reduce Cost & Complexity
As always use common sense, the more complicated a solutions the more likely it is
to have functional problems and high operating cost. We also focus on using industry
standards and standard components where it is possible. Archiving is a complex task and a
solid implementation plan combined by a step by step approach has proven successful.
Game-Based-Learning: Use of digital scavenger hunts in the classroom, Martin Hofmann, University of Teacher Education St.Gallen, Switzerland
In a scavenger hunt (treasure hunt) the participants follow instructions that are designed in the field and show the way to a defined checkpoint. The digital scavenger hunt takes up this idea as well as the fun of the search and develops both by using advanced technologies. Participants can login with smartphones or tablets into the game and then embark on to the adventurous quest. Now the objects are visible on the screen when reaching the predefined locations. At each checkpoint one has to solve either a question in form of a text, a multiple choice question, a picture or a QR task. This will challenge the teams, tests the knowledge and identifies gaps. The digital scavenger hunt combines moved learning, discovery-based learning, game-based learning, social learning and mobile learning. Digital scavenger hunts are ideal for teaching at all school levels.
Fujitsu & Readsoft Forms Classification and Document Automation WebinarKevin Neal
This is a presentation I prepared for a joint solutions webinar with Readsoft on the topics of Forms Classification and Document Automation. The technology is amazing and very advanced. This type of technology enables computers to make automatic decisions that were traditionally made by humans. Obviously with classification technology organizations can save a lot of time by automating business process. Also, the organization can drastically decrease labor costs and have humans do more meaningful tasks.
Paperless Workflow: Economical. Efficient. Essential.
Reducing paper can
help save time, money,
and space.
Centricity RIS-IC eForms
not only takes paper out
of the workflow, but makes
information accessible when
and where it’s needed –
only a click away.
Proact’s view on archiving
Here are some guidelines we use in the design:
Reduce Cost & Complexity
As always use common sense, the more complicated a solutions the more likely it is
to have functional problems and high operating cost. We also focus on using industry
standards and standard components where it is possible. Archiving is a complex task and a
solid implementation plan combined by a step by step approach has proven successful.
Game-Based-Learning: Use of digital scavenger hunts in the classroom, Martin Hofmann, University of Teacher Education St.Gallen, Switzerland
In a scavenger hunt (treasure hunt) the participants follow instructions that are designed in the field and show the way to a defined checkpoint. The digital scavenger hunt takes up this idea as well as the fun of the search and develops both by using advanced technologies. Participants can login with smartphones or tablets into the game and then embark on to the adventurous quest. Now the objects are visible on the screen when reaching the predefined locations. At each checkpoint one has to solve either a question in form of a text, a multiple choice question, a picture or a QR task. This will challenge the teams, tests the knowledge and identifies gaps. The digital scavenger hunt combines moved learning, discovery-based learning, game-based learning, social learning and mobile learning. Digital scavenger hunts are ideal for teaching at all school levels.
Presentation at RPIC 2017 on November 15 by the Document Imaging Solution Center Bruce Covington. Working in the Canadian Federal government, don't be daunted by digitization, we have the solution for you
8 Reasons It's Time to Implement an Electronic Document Management SystemHelpSystems
Don't let paper-based processes slow you down any longer. Find out why it's time to implement electronic document management.
Watch the on-demand webinar on HelpSystems.com:
https://www.helpsystems.com/resources/on-demand-webinars/8-reasons-its-time-implement-electronic-document-management-system
Time to Remove the Paper from Your Desk and Become More EfficientHelpSystems
Do your users keep paperwork on their desk until it's processed?
Are people constantly removing documents from filing cabinets?
What happens when your company depends on an outdated document management strategy?
Too much paper is wasted—approximately 1,000 pages per month per worker.
Attempts to locate documents in endless filing cabinets drive your employees crazy.
And distributing documents to customers, vendors, and business partners is expensive and takes up far too much time.
These are just three common reasons why it might be time for your company to implement a paperless document management system.
Discover how easy it can be to:
-Capture
-Manage
-And distribute documents digitally
Plus, our experts will provide a live demonstration of how implementing a document management solution will quickly solve your paper-based problems, so you can be more efficient.
Effectively Capturing Paper and Digital Documents in your Existing Applicatio...J. Kevin Parker, CIP
In this webinar, we share best practices for the capturing of key information and data from paper and electronic documents and forms. We discuss:
- The value of must-have features including OCR, image and file compression, redaction, and group collaboration – without altering the original file
- Why all companies in any industry and of any size need to take advantage of these modernization efforts
- How simple solutions are readily available, with easy integration into your existing applications.
Presented September 19, 2018
Featured Speaker: Kevin Parker, CEO of Kwestix
Thanks to AIIM, the Association of Intelligent Information Management for the opportunity to present at this webinar.
FormFactor is the electronic form solution for Alfresco ECM.
It empowers SMEs with the ability to create and manage digital web forms, automate form processes, while dramatically lowering the cost of your form-based processes.
FormFactor gives you all the benefits of developing your electronic forms in-house, but at a fraction of the time, cost, and resources!
When implementing an EMR, there are multiple options available in terms of computers and hardware. How do you select the right devices for your examination rooms, front office, back office and office staff? What should you choose for small spaces? Are wireless networks an option? What are the pros and cons of tablets, laptops or desktop computers and which form factor is best for each practice setting?
Steps to consider when moving from paper to digital in any business. Solutions presented have been developed by TC Inc. and or Networking team. Steps provided should work on just about any environment and allows for expansion while minimizing growing pains.
PRESENTATION: Capture. Compliance. Centralization. How Advanced Rendering Del...Adlib - The PDF Experts
View the slides from a live seminar presentation, with partners fme and Veri Solutions, on how organizations can utilize capture to meet compliance regulations and centralize document processes to improve customer experience. For more information on how compliance regulations can be met, download the white paper: http://www.adlibsoftware.com/widget/renderContent.aspx?asset={42673515-29E2-488C-9455-8AD1E75F18A0}
7 reasons why law firms digitise their client matterNikec Solutions
Are you a law firm thinking about digitising their client matter? Here are the top 7 reasons why law firms are shifting from paper based matter folders?
1. Boosting productivity
2. Sharing knowledge & information
3. Supporting mobility
4. Sharing matters with clients
5. Saving on paper costs
6. Saving on storage costs
7. Approaching the paper less environment & CSR policies
The creation of matters is central to a law firm’s operation - the focal point between a lawyer, his/her team and the client. While many firms still produce paper based matter folders, this is slowly changing with the realisation that the costs associated with this method (the time spent creating and amending documents, searching for lost files, printing, transportation and storage) are high. As the use of electronic documents becomes much more widespread, technologies to create digital matters are becoming prevalent. Some of these intuitive tools closely reflect how lawyers work and interact with documents. They also integrate with other systems to give a complete overview of the client and matter. These are just a few of the benefits. We have spoken to several client law firms who started the process of digitising their matters. This presentation provides a first-hand insight into their rationale behind going digital.
10 Differences Between eDiscovery & Information GovernanceEliseT2015
This presentation will outline ten key differences between eDiscovery and Information Governance, and why tools and techniques for one often fail with the other.
PRESENTATION: Tips and Tricks for Government Agencies to Push the Limits of P...Adlib - The PDF Experts
Would you like to enhance the efficiency of your agency? Read this presentation by Scott Mackey, VP of Customer Success, to learn more about pushing the limits of paper within a public sector environment.
A discussion about Electronic Document Management. Learn how to achieve advantage, leverage your website, integrate with your software and access your documents anywhere, even your mobile device!
Achieving more with less - InfrastructureGethNichols
Notes from the Autumn 2010 round of Primary Seminars from RM. This session looks at the cost savings that are possible by using ICT, from monitoring a school's utility bills to adopting more sustainable network products, and lots more in between.
Presentation at RPIC 2017 on November 15 by the Document Imaging Solution Center Bruce Covington. Working in the Canadian Federal government, don't be daunted by digitization, we have the solution for you
8 Reasons It's Time to Implement an Electronic Document Management SystemHelpSystems
Don't let paper-based processes slow you down any longer. Find out why it's time to implement electronic document management.
Watch the on-demand webinar on HelpSystems.com:
https://www.helpsystems.com/resources/on-demand-webinars/8-reasons-its-time-implement-electronic-document-management-system
Time to Remove the Paper from Your Desk and Become More EfficientHelpSystems
Do your users keep paperwork on their desk until it's processed?
Are people constantly removing documents from filing cabinets?
What happens when your company depends on an outdated document management strategy?
Too much paper is wasted—approximately 1,000 pages per month per worker.
Attempts to locate documents in endless filing cabinets drive your employees crazy.
And distributing documents to customers, vendors, and business partners is expensive and takes up far too much time.
These are just three common reasons why it might be time for your company to implement a paperless document management system.
Discover how easy it can be to:
-Capture
-Manage
-And distribute documents digitally
Plus, our experts will provide a live demonstration of how implementing a document management solution will quickly solve your paper-based problems, so you can be more efficient.
Effectively Capturing Paper and Digital Documents in your Existing Applicatio...J. Kevin Parker, CIP
In this webinar, we share best practices for the capturing of key information and data from paper and electronic documents and forms. We discuss:
- The value of must-have features including OCR, image and file compression, redaction, and group collaboration – without altering the original file
- Why all companies in any industry and of any size need to take advantage of these modernization efforts
- How simple solutions are readily available, with easy integration into your existing applications.
Presented September 19, 2018
Featured Speaker: Kevin Parker, CEO of Kwestix
Thanks to AIIM, the Association of Intelligent Information Management for the opportunity to present at this webinar.
FormFactor is the electronic form solution for Alfresco ECM.
It empowers SMEs with the ability to create and manage digital web forms, automate form processes, while dramatically lowering the cost of your form-based processes.
FormFactor gives you all the benefits of developing your electronic forms in-house, but at a fraction of the time, cost, and resources!
When implementing an EMR, there are multiple options available in terms of computers and hardware. How do you select the right devices for your examination rooms, front office, back office and office staff? What should you choose for small spaces? Are wireless networks an option? What are the pros and cons of tablets, laptops or desktop computers and which form factor is best for each practice setting?
Steps to consider when moving from paper to digital in any business. Solutions presented have been developed by TC Inc. and or Networking team. Steps provided should work on just about any environment and allows for expansion while minimizing growing pains.
PRESENTATION: Capture. Compliance. Centralization. How Advanced Rendering Del...Adlib - The PDF Experts
View the slides from a live seminar presentation, with partners fme and Veri Solutions, on how organizations can utilize capture to meet compliance regulations and centralize document processes to improve customer experience. For more information on how compliance regulations can be met, download the white paper: http://www.adlibsoftware.com/widget/renderContent.aspx?asset={42673515-29E2-488C-9455-8AD1E75F18A0}
7 reasons why law firms digitise their client matterNikec Solutions
Are you a law firm thinking about digitising their client matter? Here are the top 7 reasons why law firms are shifting from paper based matter folders?
1. Boosting productivity
2. Sharing knowledge & information
3. Supporting mobility
4. Sharing matters with clients
5. Saving on paper costs
6. Saving on storage costs
7. Approaching the paper less environment & CSR policies
The creation of matters is central to a law firm’s operation - the focal point between a lawyer, his/her team and the client. While many firms still produce paper based matter folders, this is slowly changing with the realisation that the costs associated with this method (the time spent creating and amending documents, searching for lost files, printing, transportation and storage) are high. As the use of electronic documents becomes much more widespread, technologies to create digital matters are becoming prevalent. Some of these intuitive tools closely reflect how lawyers work and interact with documents. They also integrate with other systems to give a complete overview of the client and matter. These are just a few of the benefits. We have spoken to several client law firms who started the process of digitising their matters. This presentation provides a first-hand insight into their rationale behind going digital.
10 Differences Between eDiscovery & Information GovernanceEliseT2015
This presentation will outline ten key differences between eDiscovery and Information Governance, and why tools and techniques for one often fail with the other.
PRESENTATION: Tips and Tricks for Government Agencies to Push the Limits of P...Adlib - The PDF Experts
Would you like to enhance the efficiency of your agency? Read this presentation by Scott Mackey, VP of Customer Success, to learn more about pushing the limits of paper within a public sector environment.
A discussion about Electronic Document Management. Learn how to achieve advantage, leverage your website, integrate with your software and access your documents anywhere, even your mobile device!
Achieving more with less - InfrastructureGethNichols
Notes from the Autumn 2010 round of Primary Seminars from RM. This session looks at the cost savings that are possible by using ICT, from monitoring a school's utility bills to adopting more sustainable network products, and lots more in between.
2. Webinar - Purpose
- Industry introduction
• File Formats
• Legal
– Court Systems
– Paper Way vs. Technology Way
• Medical
– HITECH Act/ ARRA
– Paper Way vs. Technology Way
– Disadvantages of In-house scanning
– Competition
– Product Introduction
• Why ScanVENTURE
– Navigational PDF’s
– Case Manager/ Chart Manager
– OCR Search
– Need Integration?
– Demo
– In Conclusion
– Questions & Answers
3. Industry Introduction – File Formats
• Scanning Formats
– JPEG
– TIFF
– PDF
– PDF Bookmarks
– Metadata
• OCR
• Index
4. Legal – Court Systems
• Federal Court Systems
– 2001 mandatory Electronic Case Filing (ECF) be in a PDF
Electronic filing or e-filing is a method of filing court documents that uses an
electronic format rather than a traditional paper format. Parties convert their
documents into the file format designated by the court and file their documents via
email or over the Internet. By reducing courier and copying fees, use of paper, and
staff time, E-Filing can be a tremendous cost savings
– Most court systems require all PDF’s to be searchable
• State Court Systems
– Next to require ECF be in a PDF
5. Legal – Paper Way
Disadvantages True Costs
Coopers & Lybrand shows...
• Very inefficient
• Lost files and documents 90% of all documents are merely shuffled
• Very labor intensive searching, A document is copied an average of 19 times
It costs about...
copying, and storing documents
• $20 to file a document
• Long term-expensive storage • $120 to find a misfiled document
requirements for 7 soon to be • $220 to replace a lost document
7.5% of all documents get lost
10 years 3% get misfiled
For $50 you can store the equivalent of 100 4-drawer file cabinets on a single 50GB drive compared to the
cost of the cabinets estimated at $9,600 a year
6. Legal - Technology Way
Advantages Disadvantages
• Server or centrally stored • Very Expensive
database • Difficult to learn and use- lots of
• Helps your office go paperless training – templates
• Meets Fed/ State ECF • Still labor intensive –scan and
• OCR and file indexing offered index
• Diminished long term filing and • Need ongoing IT support
storage costs • Data Conversion Fees
7. Medical – HITECH Act/ ARRA
American Recovery and Reinvestment Act (ARRA)
of 2009 and Health Information Technology for
Economic and Clinical Health Act (HITECH Act)
• This act was signed into law by President
Obama on February 17, 2009 and
encompasses the Health Information
Technology for Economic and Clinical Health
Act (HITECH Act).
The HITECH Act objective is to provide
reimbursement incentives for eligible
professionals and hospitals who can:
• demonstrate the meaningful use of electronic
health records (EHR)
• to establish standards, implementation
specifications, and certification criteria for
EHRs
• protecting privacy and security of health
information
8. Medical – Paper Way
Disadvantages True Costs
AZ COMP
• Very inefficient - What is it costing annually for an average practice
• Lost medical records to manage paper charts?
- $12,000 Transcriptions
• Very labor intensive searching, - $ 2,400 Paper Chart Supplies
copying, and filing records - $41,600 Labor to Manage Pulling & Refiling Charts
- $ 2,500 Labor to Find Misplaced Charts
• Long term-expensive storage - $36,000 For Inbound Faxes
requirements for 10 years to 21 - $21,875 For Outbound Faxes
years - $25,000 Money Lost in Down-Coding
• HIPAA issues $141,375 Per Year to Manage Paper Charts
9. Medical - Technology Way
Advantages Disadvantages
• Server or centrally stored • Expensive – laborious
database • Not a DMS system – clinical based
• Helps your office go paperless- • Still labor intensive – poor solution
efficient clinical tool for scanning in old medical records
• Meets HIPAA • Continue to store paper
• Get’s you your $$$$ • Major violations for data breach –
• Diminished long printing costs CMS fines
10. Industry Introduction – In-house
Why
Spend thousands for scanning technology
and additional staff that will take months,
even years to convert paper charts and case
files
When
ScanVENTURE can easily process hundreds
of medical charts and case files an hour
with our state-the-art scanning and OCR
technology
Avoid
Lost TIME, Wasted MONEY and Needless
HEADACHES
11. Product Introduction - Competition
• Major Players ($200 million - $8 billion)
– ACS
– Iron Mountain
– GRM
– Cintas
– Recall
• Local Players ($2 million - $10 million)
– Filing Source
– Data Guard
• Scanning Competition ($2 million <)
– ScanTronix
– Laser Fiche
12. Product Introduction - Competition
• Competition (Iron Mtn. etc.)
– Majority of document storage companies charge to scan
per image:
• $.10 up >
• No segmentation
• Few scan onsite
• No experience in healthcare / integration
• Disruptive business
13. Product Introduction - ScanVENTURE
PDF navigator
• Proprietary technology that differentiate
the sections of medical records and case
files
• Digital documents presented in a form
that they will actually use and have been
using for years
• PDF can be seamlessly integrated with
existing third party DMS system or EMR
Chart and Case Manager Application
• A search tool to find and manage your
digital scanned medical records and
case files
14. Product Intro - PDF Navigator
ScanVENTURE has created proprietary PDF navigators which eliminates the need of
bookmarking and/or manual indexing – a “digital chart or case view”
15. Product Intro. - Chart / Case Manager
An application tool provided to help locate scanned medical records or case files on their
client’s server or desktop PC’s. This tool enables the office to easily add or scan sections
and other additional PDF documents to their digitally converted medical record or case
files.
16. Product Intro. - OCR Search
ScanMD runs optical character recognition (OCR) on all scanned charts and case files
to make them text/ numeric searchable for future abstraction or data mining .