PowerPoint de Relações Públicas

1. “FCH, CRIAR LAÇOS, CONSTRUIR
SONHOS”
FCH, BUILDING CONNECTIONS, BUILDING DREAMS
RELAÇÕES PÚBLICAS
130313058, Joana Pintão
130313059, Tomás Costa
130313097, Teresa Fonseca
RP AND
EVENT
ORGANIZATION

2. GOALS
Creating an event for FCH, celebrating its
30th anniversary, our goals include:
Reinforce the organizational culture and the
sense of belonging to the FCH community
Get media coverage about the excellence of
the university and the relevance of the Alumni

3. CONCEPTGALA “FCH, Construir Laços,
Construir Sonhos”
“FCH, Building Connections,
Building Dreams”
DATE 30th
May
VENUE Casino de
Lisboa
GUESTS
Teachers
Staff
Students
Alumni
DRESSCODE
Formal

4. DECORATION
(ALL SPACES)
I WANT TO BE A
JORNALIST
I DREAMED ABOUT
BEING A MANAGER
I LOVED THE IDEA
OF BECOMING A
TEACHER
MY DREAM WAS
TO BECOME A
MARKETEER

5. DECORATION
(GREAT HALL)
Dream
ers
Mento
rs
Irreplace
able

6. MUSIC
Live Jazz Band
Environment of the classic
Casinos, with music from Frank
Sinatra

7. INVITATION
Request presented on the invitation
Confirm presence to the e-mail given, until the
1st May
Send photographs of the times they have spent in
FCH
Small sentence explaining their goal when they
entered the faculty

8. INVITATION
Every member of the FCH community is invited to the
Gala
The event will have 3 parts:
Opening Session Teachers, Staff, Students,
Alumni
Dinner Teachers, Staff, Students

9. PROGRAMME
1. Opening Session
Speech by the Faculty’s director
Special guests, including some of the most
successful Alumni of the faculty
(Promoting excellence, pride and the sense of
belonging to this community)

10. PROGRAMME
2. Dinner at the Great Hall
Regular catering, with typical Portuguese food
The hall will be decorated with pictures and
sentences (the ones required to the guests)
(With the dinner, it is predicted that everyone gets
involved with each other)

11. PROGRAMME
3. Cocktail at the Main Hall of the Casino
Appetizers and entrees for all guests that are not at
the dinner
Bar, serving all drinks, to every guest
Casino Machines will be available for gambling
(After the dinner is over, everyone will be joined at the

12. GETTING MEDIA COVERAGE
Make sure they are coming
to the Gala
Research on the Alumni who work for
magazines, newspapers,
television and radio
ASK THEM if they can do a
little event coverage, to
reinforce the Excellence of the
th

13. CHECK LIST BEFORE
Book the entire Casino de Lisboa (Venue) for the event
Send all invitations until 21st April
Hire the catering company
Check if the company has Bar Maids, and hire them too
Prepare the decorations, including center pieces, table schedule,
table towels, napkins, china, and chairs
Make sure everyone who confirmed their presence, has send their
pictures and sentence

14. CHECK LIST BEFORE
Prepare all the photographs in a Polaroid frame
Food Tasting
Hire the Jazz Band and check with them the playlist
Confirm the orators for the Opening Session
Hire a photographer for the hole event
Rent a themed photobooth, as well as all the accessories

15. CHECK LIST BEFORE
Rent a blue carpet
Print the background boards to all the photograph places
Prepare the venue to receive the event, starting to move the
decorations and preparing technical issues and organization, at
least three days before the event
Call the band, one day before, to confirm their presence
Call the catering company, to make sure they will attend the event
Hire a Cake Design Company, to bake a huge anniversary cake for

16. CHECK LIST DURING
Greeting all the guests at the entrance (the faculty’s PR director)
Escorting the guests to the “sponsors photograph board”, in order
to take a picture
Receive the band and escort them to the place addressed to them,
making sure they sound check and confirm every detail
Receive the catering company, escorting them to the kitchen, and
making sure all the food arrives to the venue
Receive the photographer

17. CHECK LIST DURING
Preparing the waiters to give a champagne flute to all the guest,
when they enter the Casino
Make sure all the waiters are working, giving the guests appetizers
and drinks
At the time given (7pm), make sure all the guests are escorted to
the Auditorium, for the Opening Session
During dinner, make sure everyone is seated in right place
Check with the kitchen if everything is going according planned

18. CHECK LIST DURING
Make sure everyone has finished their dinner, in order to take all
guests to the Main Hall
During the event, speak to the Alumni responsible of the Media
Coverage, making sure they are taking some notes of what is
happening and if they need something
Give the band the order to change music style (11:30pm)
Make sure that, at the event of the event, the anniversary cake is
brought to the Main Hall, in order to sing the “Happy Birthday”

19. CHECK LIST AFTER
Clean and pack all the material used on the event
Make sure media coverage is successful
Request the photographs to the photographer, and post
them online at the FCH website and Facebook