This document provides guidance on obtaining and using road permits, called e-Sancharan numbers, for transporting goods within the state of Uttar Pradesh, India. It outlines the process for vendors to generate e-Sancharan numbers online using commodity information, then issues them to drivers for valid transportation of goods during the permit period. It also discusses procedures for ISGEC to coordinate with clients to obtain permits for billable and non-billable items, and how to request permits directly from taxation authorities if clients deny issuing them. Any questions about the process should be submitted in writing by July 20th.

1. Road Permit
Uttar Pradesh(Ë-Sancharan)
Holding a small session with PROJECT
MANAGERS and MATERIAL MANAGERS to
guide and to decide trigger points and
persons responsible to ensure effective
controlling, collection and utilisation of ROAD
PERMIT requirement.Also we need to decide
how to give form utilization to authorities/
client.

2. Introduction
• ISGEC is registered dealer under the U.P VAT Act,U.P Entry
Tax Act and Central Sales Tax Act in the State of U.P.
• UP VAT TIN No.of ISGEC 09173100030.
• For brining goods in the State of U.P from other States,
Way Bill – Form 38 is required.
• The Government of U.P has amended the procedure
regarding entry of goods in U.P. In lieu of hard copy of
Form 38 in respect of 25 nos.Specified goods.
• A “Unique Transaction Number ”called “Ë-Sancharan
Number” to be obtained from the Department’s website.
• Of the 25 specified goods, mainly following goods are dealt
by us.

3. Item Names
• Iron & Steel,
• Cement,
• Electrical Goods,
• Electronic Goods,
• Machinery and Machinery Parts,
• Chemicals, Wood and Timber, Paint,
Lubricants.

4. Latest Amendment
• Now, instead of downloading blank Way Bill Form 38,
we need to download Form 38 or its E-Sancharan
Number from the Department web-site (
www.comtaxup.gov.in/upvatforms/ form_login.aspx)
after submitting following information:
• a) Name of Seller
• b) TIN Number
• c) Origin State
• d) Address of the Seller
• e) Origin District

5. Amended Procedure
• On submitting the above information, a
“TOKEN NUMBER” is generated.
• We forward the “TOKEN NUMBER” alongwith
our TIN Number i.e. 09173100030 as (User ID)
to our vendors.
• Thereafter, following information need to be
filled by us or by our vendor for generation of
E-Sancharan Number/Form 38.

6. Detailed Contents in the Road Permit
• i) Commodity *
• ii) Weight *
• iii) Quantity *
• iv) Bill/Challan Number *
• v) Bill/Challan Date *
• vi) Truck Number *
• vii) Goods destination place (District and State) *
• viii) Name and address of Driver
• ix) Driving Licence Number
• x) Name and address of the Transporter
• xi) Driver’s Mobile Number

7. E-Sancharan/Form 38 Generation
• On submitting the aforesaid information, Form 38 containing E-Sancharan Number
including its validity period is generated.
• Alongwith the consignment,the Driver of the vehicle is to carry this E-Sancharan
Number.
• This E-Sancharan Number can be mentioned in the despatch documents,
or
The same can be intimated through SMS to the driver,
or
Copy of Form No. 38 containing E-Sancharan Number is handed over to the driver
of the vehicle.
or
send scanned copy of Form 38 containing E-Sancharan Number through E-mail to
our vendors for handing over the same to the driver of the vehicle .

8. Validity of Form 38/E-Sancharan
Other Conditions
• The consignment must reach at the destination
during the validity of the Form 38/E-Sancharan.
• Validity is fixed by the Department based on the
distance between the station of despatch and the
destination.
• In case vehicle needs to be changed for any
reason, we need to register changed number of
vehicle.

9. Carrying Form-38/E-Sancharan
• There is no necessity to carry hard copy of
Form 38 alongwith the consignment.
• It would be sufficient if truck driver has the E-
Sancharan Number alongwith other despatch
documents.
• However, it would be better if copy of Form
38 containing E-Sancharan Number (sample
copy enclosed) is available alongwith other
despatch documents.

10. Who to issue E-Sancharan
• Our project customers located within the
State of U.P needs to issue E-Sancharan
Number to our vendors for the despatches to
be arranged by us for their Projects.

11. Controlling & Procedures
• Controlling of Form 38/E-Sancharan(Of Client)
Trigger point from ISGEC side
1.Despatch Instruction(D.I.) issued by ISGEC’s Commercial department
mentioning the modalities & Concerned person’s contact details from
Client’s side to be co-ordinated for getting the Form 38/E-Sancharan.
2.Materials Department ,on the basis of the above D.I. issues written
instructions to the Supplier to follow.
3.Projects Department in case of need expedites with Client for early
issuance of Form 38/E-Sancharan.
4.For any technical queries or clarifications,Commercial department liase
with the Client or Authority,as & when such need arises.

12. Utilization of E-Sancharan
• How to give utilization to authorities/ client.
• In case of billable items being supplied to clients, Form 38/E-Sancharan (Of
Client) is utilised(as explained in the above slides),therefore no necessity for
us to maintain such utilization.
• In case of non-billables like,consumables,accessories,returnable items like
pota-cabins etc.,in certain cases,our project clients’ may deny to issue such
forms.
• We should always insist & convince the Client for issuance of such forms.
• In the rare event where the Client does not issue such forms,we may
approach our taxation department for issuance of such forms.
• Such request to taxation department has to be initiated by material
department through commercial department alongwith due approval from
Project Head.
• Utilization details has to be furnished by materials department to the
commercial department for submission back to taxation department.

13. Your Queries
• Any Written Queries are Welcome within two
weeks latest before 20th
July 2014.
• On the basis of the Written Queries received
by us ,we will conduct a session during 4th
week of July 2014.
Thank You All.