The document outlines the features and benefits of recruitment management systems designed to streamline hiring processes while reducing costs. Key functionalities include customizable workflows, integrated candidate management, and effective vacancy advertising tools on the careers portal. The system aims to enhance compliance, minimize agency reliance, and provide robust reporting capabilities for improved recruitment outcomes.

1. Recruitment Management
Systems
from

2. Recruitment Management Systems
Minimise recruiting costs
and make better hires...
A system designed
to be tailored to fit
precisely into your
business.

3. Recruitment Management Systems
Minimise recruiting costs
and make better hires...
A system designed
to be tailored to fit
precisely into your
business.

4. Recruitment Management System
Systems
A system designed to be
tailored to fit precisely
into your business.
Configurable workflow is
at the heart of the system.
Integrated with your
website and branding.

5. Recruitment Management System
Systems
A system designed to be
tailored to fit precisely
into your business.
Configurable workflow is
at the heart of the system.
Integrated with your
website and branding.

6. What you can expect from use
At every step the system
has been designed for:

7. What you can expect from use
At every step the system ✓ Faster recruitment, quicker time to hire.
has been designed for:
✓ Reduced spending and dependancy on
agencies.
✓ Reduced administration in managing
recruitment.
✓ More robust compliance with
regulations and best practice.
✓ Reduced advertising spend. Build and
manage your own candidate databases
and Talent Pools.
✓ Comprehensive reporting and control.
Develop your own custom reports.
✓ Inexpensive to install and deploy.

8. A snapshot of a typical system

9. The Careers
Portal

10. The Careers
Portal
The Careers Portal is the
public - candidate facing
- part of the system.
It is configured to act as
an extension to your
current website with the
same look and feel.

11. Careers Portal -Vacancy
Advertising
Includes a job board
linked to your corporate
website.
Publish also to other
locations. Screenshot of
Includes tools and
controls for both vacancy
RMS
and candidate
management.

12. Careers Portal - Content
Areas
Includes as standard
provision for Content
Areas.
Content is what helps sell
your organisation to
prospective candidates.
Information that will
attract and inform can be
easily added.
Content really helps in
attracting the best
candidates.

13. Careers Portal - Content
Areas
Includes as standard ✓ Job Specs
provision for Content
Areas. ✓ Career profiles
Content is what helps sell ✓ Working conditions
your organisation to ✓ Employee Benefits
prospective candidates. ✓ Employee social activities
Information that will ✓ Awards
attract and inform can be
easily added.
✓ Community engagement
✓ Staffing Polices
Content really helps in
attracting the best etc...
candidates.

14. Careers Portal - Content
Areas
Content Types
available for
inclusion:

15. Careers Portal - Content
Areas
Content Types
available for
inclusion:
Video
Graphics - pictures
e.g. interview with CEO
Audio Links
e.g. podcasts to other sites, resources

16. Careers Portal - Content
Areas
Content Types
available for
inclusion:
Screenshot of
RMS
+ Social Network Integration

17. Careers Portal - Content
Areas
Content can be critical in
attracting and securing
the best talent.
Use it in your recruiting to
sell your organisation to
the best candidates.

18. Careers Portal - Content
Areas
Content can be critical in
attracting and securing
the best talent.
Use it in your recruiting to
sell your organisation to
the best candidates.
Build your employer
brand...

19. Careers Portal - Vacancies
Advertising
Screenshot of
RMS

20. Careers Portal - Vacancies
Advertising
Display vacancies either
by a listing or using
search facilities.
You decide how you want
your vacancies to look. Screenshot of
Fields and drop-downs RMS
are configurable to your
requirements.

21. Careers Portal - Vacancies
Careers Portal - Vacancies
Advertising
Full control over when
and where vacancies are
displayed.
Display on additional;
subsidiary, Talent Pool
Screenshot of
and country sites. RMS

22. Careers Portal - Applications
Candidates can view /
search for vacancies.
Candidates click to apply,
no pre-registration is
required.
Screenshot of
RMS

23. Careers Portal - Applications
Candidates receive a
tailored welcome email
generated automatically.
Screenshot of
RMS

24. Careers Portal - Applications
Candidates can forward
vacancies and tell others
using email or social
networking.
Screenshot of
RMS

25. Careers Portal - Applications
Screening questions
applied at both
organisational level and
by individual vacancy.

26. Careers Portal - Applications
Screening questions
applied at both
organisational level and
by individual vacancy.
Questions can have
response auto-scoring
applied to aid filtering.
Mandatory fields ensure
completion where desired.
Equal Opportunities
information can be
applied if required and
hidden from managers.

27. Careers Portal - Talent Pools
Talent Pools are a well
regarded means of
reducing both Costs and
Time-to-hire.
They are ideal where there Screenshot of
is an ongoing need for
similar candidates. RMS

28. Careers Portal - Talent Pools
Talent Pools are
integrated into workflow.
Develop a pipeline of
candidates - members - in
readiness for forthcoming Screenshot of
vacancies.
RMS

29. Careers Portal - Talent Pools
Direct speculative
approaches to the Talent
Pool where they can be
more easily managed.
Screenshot of
RMS

30. Careers Portal - Talent Pools
Talent Pool candidates
can be pre-scored relative
to expected positions.
pre-scored from question responses

31. Careers Portal - Talent Pools
As vacancies arise; use
the Talent Pool’s contact
facilities to advertise
vacancies direct to
members. Screenshot of
Dedicated Talent Pool
Content Areas increase RMS
conversion of quality
candidates.
System automatically
generates an email
template

32. Careers Portal - Referrals
“Referrals - probably the
most cost effective source
of good quality candidates
you can get...”
Screenshot of
RMS

33. Careers Portal - Referrals
The system encourages
and supports staff in
making referrals.
Screenshot of
RMS

34. Careers Portal - Referrals
Referral Management is
integrated into the
workflow and process.
Manages and tracks
outcomes. Screenshot of
RMS

35. Careers Portal - Internal
Vacancies
“Managing internal
applications correctly is
vital. Otherwise you may
have two vacancies to fill
later on...” Screenshot of
RMS

36. Careers Portal - Internal
Vacancies
“Managing internal
applications correctly is
vital. Otherwise you may
have two vacancies to fill
later on...” Screenshot of
Additional private portal
for advertising vacancies
RMS
to internal staff only.
Use to manage your
internal hires.

37. Careers Portal - Internal
Vacancies
Internal applications are
managed through the
workflow.

38. Careers Portal - Internal
Vacancies
Internal applications are
managed through the
workflow.
They are separately
categorised and
highlighted at each
workflow stage.

39. The Employers Portal

40. The Employers Portal
The Employers Portal is
the administration part of
the system.
It is hosted separately and
securely for your private
access.

41. Employers Portal - Workflow
Within the Employers
Portal, candidates are
managed through a
staged workflow.
The workflow tracks, Screenshot of
automates and manages
the full process. RMS
The workflow stages are
customisable to your
requirements e.g:

42. Employers Portal - Vacancy
Management
Publish vacancies on Publish to authorised sources
multiple locations
including:
- own website
- internal Job Board
Screenshot of
- Agency Portal RMS
- Talent Pools
- External Job Boards.

43. Employers Portal - Vacancy
Management
Vacancy setup is
customisable.
Ask vacancy specific
questions and auto-score
responses. Screenshot of
Allocate responsibilities
and who can review
RMS
candidate applications.
Set vacancy specific questions

44. Employers Portal - Applications
View candidates by
Vacancy or where they are
in the process.

45. Employers Portal - Applications
View candidates by
Vacancy or where they are
in the process.
See a summary or click
for more detail. Buttons
access all related
information for that
candidate.

46. Employers Portal - Applications
View candidates by
Vacancy or where they are
in the process.
See a summary or click
for more detail. Buttons Screenshot of
access all related
information for that
RMS
candidate.

47. Employers Portal - Applications
Add/amend details, send
an email or notify a
colleague.
Easily filter applications,
view auto-scores and Screenshot of
apply shortlisting criteria.
Applications are retained
RMS
and are never deleted till
archive.
Response Handling *
module also available.

48. Employers Portal - Agency Portal
Agencies: ensure you are
getting the best out them.
Use them where they add
the greatest value.

49. Employers Portal - Agency Portal
Control precisely the
vacancies that your
Agencies can submit
candidates for.
Separate Agency Portal Screenshot of
for agencies to submit
directly. This saves RMS
administration and
provides management
control.

50. Employers Portal - Interviews
View any scheduled
Interviews / Assessments
and their results.
Make bookings direct on
the system. Candidates Screenshot of
are emailed automatically
and records updated. RMS

51. Employers Portal - Interviews
Record notes and
outcomes and shortlist
those who pass.
Inbuilt flexibility to cope
with real world last minute Screenshot of
changes.
RMS

52. Employers Portal - Offer Stage
Capture necessary
approvals for reference
checking, security, health
and consent.

53. Employers Portal - Offer Stage
Capture necessary
approvals for reference
checking, security, health
and consent.
Candidates can be
prepared for Offer, held
pending, advanced or
rejected.

54. Employers Portal - Offer Stage
Capture necessary
approvals for reference
checking, security, health
and consent.
Candidates can be Screenshot of
prepared for Offer, held
pending, advanced or RMS
rejected.
Reference Checking
module facilitates external
checks and tracks
progress.

55. Employers Portal - Regret Stage
“Candidates may also
be potential customers.
Let them down with care
and respect or they can
damage your brand”

56. Employers Portal - Regret Stage
“Candidates may also
be potential customers.
Let them down with care
and respect or they can
damage your brand” Screenshot of
The Regret - or rejection
- process manages RMS
these outcomes.

57. Employers Portal - Regret Stage
Recycle and reuse good
applications to save
future costs and reduce
time to hire.
All applications are Screenshot of
saved.
RMS

58. Employers Portal - Regret Stage
Comprehensive search
to trawl through
previous applications.
Download lists for bulk-
emailing or response Screenshot of
handling.
RMS

59. Employers Portal -
Reporting
Many screens can
download lists direct to
Excel.
Administrators can use
comprehensive reporting
across the complete
system.
All data elements
including custom fields
are available for reporting.

60. Employers Portal -
Reporting
Reports and graphs can
be dynamically linked to
Excel templates.
These can be modified
and added by you to
Screenshot of
deliver exactly what you RMS
require.

61. Some benefits

62. Benefits

63. Benefits
✓ Lower your costs
✓ Build robust Compliance
✓ Save your Managers time and lower the administrative burden
✓ Scalability
✓ Cover the whole recruitment process
✓ Control
✓ Low cost deployment

64. Contact us to see how you might
improve your recruitment.
Telephone:
UK: + 44 (0)208 123 1574
NZ: +64 (0)9 889 3869
Web: www.firstbusinessconnects.com
Email: