1. All allocations based on current St. Mary’s University organizational charts and offices
Project : Planning and construction for new residence hall
TASK RESOURCE NEEDED
1. Call for general campus meetings with students for residence hall ideas/needs, etc
1.1 Meet with current students, incoming freshman and transfer students residence life/planning committee/meeting
rooms/admissions/registrars/duplicating/survey
software/administrative
1.2 Meet with recent alumni who lived on campus (last 5 years) residence life/alumni development/planning
board/meeting rooms/registrar
1.3 Compile information from above meetings residence life/IT/statistical software/duplicating
1.3.1 Disseminate above information on university website for community input IT/communications
1.3.1.1 – Compile community input for board meeting IT/communications/statistical and survey
software/duplicating/administrative
2. Board of Trustees meeting(s)
2.1 – Distribute information gathered from above meetings administrative/duplicating/communications/IT
2.1.1 – meet with student/staff representatives to go over information board/planning committee/student and staff reps/meeting
rooms
2.2 – Decide basic parameters/designs of new hall planning committee/community reps/finance/city and state
historical commission (?)/executive council/outside
construction consultation
2.3 – Finalize call for designs/architects and deadline for submissions Communications/IT/Marketing/Board/Executive
2.3.1 – Distribute call via letter/web/trade magazines/board contacts communications/IT/Marketing/Board/Executive/duplicating
2.4 – Gather all submissions once deadline has passed Administrative/planning committee
2.4.1 – Pull top five submissions planning committee/board/executive
council/finance/outside construction consultation
2.4.2 – Publicize top five submissions for public viewing communications/IT/duplicating
2.4.2.1 – Call a university wide meeting to discuss submission communications/large meeting space (campus
arena)/campus media/registrar (for university seals, etc for
arena)/IT
2.5 – With university input, board of trustees will decide on design/architect survey software/IT/board/duplicating/finance/planning
committee

2. 3. Apply for appropriate initial building permits
3.1 – City
3.1.1 - Approval – move to Level 4 preparations planning board/communications/finance/university & city
govt. liaison
3.1.2 – Non-approval – Gather information and reapply planning board/executive/finance
3.2 – State
3.2.1 - Approval – move to Level 4 preparations planning board/communications/finance
3.2.2 - Non-approval – Gather information and reapply planning board/executive/finance
4. Break ground
4.1 – Official ceremony
4.1.1 – Invite Board members, university community, city council members, distinguished alum, etc. alumni
relations/communications/planning committee/city govt.
liaison/duplicating/campus media/executive/media relations
4.1.2 – Contact media communications/administrative
4.1.3 – Perform ceremony communications/physical plant/finance/university
media/catering
4.2 – Begin preparation for official clearing of land
4.2.1 – Solicit bids for clearing land finance/physical plant/planning committee
4.2.1.1 – Review bids finance/managerial/planning board
4.2.2 – Begin clearing of land with lowest bid physical plant/outside contractor/finance/surveying crews
and equipment
5. Construction
5.1 – Solicit construction bids planning committee/communications
5.1.1 – Review construction bids received planning committee/finance/ outside construction advisors
5.1.1.1 – Investigate previous projects, etc. Finance/Planning board/executive/board/outside
construction advisors
5.1.1.2 – Visit previous and in process building projects planning board/senior management/construction
consultants
5.2 – Award construction contract planning
committee/finance/executive/board/communication/IT
5.3 – Foundation
5.3.1 – Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector
5.4 – Exterior
5.4.1 - Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector
5.5 – plumbing
5.5.1 - Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector

3. 5.6 – Electrical
5.6.1 - Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector
5.7 – Final city/fire inspection before occupancy contractor/planning committee/finance/city inspector
6. Interior furnishings
6.1 – Distribute call to local furniture manufacturers/distributors for bids communications/planning board/finance/residence
life/current students/ resident advisors/interior designers
6.2 – Collect and award furniture bids planning committee/finance/dir. res. Life/interior designers
6.3 – Deliver furnishings physical plant/residence life/moving company
7. Grand opening
7.1 – Invite VIP’s for initial walkthrough and presentation communications/executive/duplicating/board
members/alumni relations/govt. liaison/university
media/catering
7.2 – Contact media for walkthrough and information session communications/VP of communication/residence life
representatives/catering
7.3 – university communications walkthrough for documentation and brochure creation communications/university
media/marketing/admissions
8. Official opening
8.1 – Final walkthrough residence life/planning committee/marketing/campus media
8.1.2 – final repairs, if any Physical plant/residence life/finance/house
keeping/planning committee/board
8.2 – Final cleaning house keeping/physical plant/residence life
9. Inaugural student check in
9.1 – After first week, conduct survey among residents about any building/service issues communications/residence life/duplicating
9.1.1 - If necessary, address above issues physical plant/house keeping
9.2 – Conduct survey again after first month communications/residence life/duplicating
9.2.1 – If necessary, address above issues physical plant/house keeping
9.3 – Conduct end of semester inspection residence life/physical plant/house keeping
9.3.1 – Address maintenance issues as needed during semester break residence life/physical plant/house keeping