1. Meetings will be held with current and former students and alumni to gather input on residence hall needs and ideas. This information will be compiled and shared publicly for additional community feedback. 2. The Board of Trustees will meet to review the information collected and decide on basic design parameters for the new residence hall. Architectural submissions will be gathered, the top five designs will be publicized, and a design will be chosen based on university input. 3. Initial building permits from the city and state will be applied for. If not approved, more information will be gathered to reapply for permits.

1. All allocations based on current St. Mary’s University organizational charts and offices
Project : Planning and construction for new residence hall
TASK RESOURCE NEEDED
1. Call for general campus meetings with students for residence hall ideas/needs, etc
1.1 Meet with current students, incoming freshman and transfer students residence life/planning committee/meeting
rooms/admissions/registrars/duplicating/survey
software/administrative
1.2 Meet with recent alumni who lived on campus (last 5 years) residence life/alumni development/planning
board/meeting rooms/registrar
1.3 Compile information from above meetings residence life/IT/statistical software/duplicating
1.3.1 Disseminate above information on university website for community input IT/communications
1.3.1.1 – Compile community input for board meeting IT/communications/statistical and survey
software/duplicating/administrative
2. Board of Trustees meeting(s)
2.1 – Distribute information gathered from above meetings administrative/duplicating/communications/IT
2.1.1 – meet with student/staff representatives to go over information board/planning committee/student and staff reps/meeting
rooms
2.2 – Decide basic parameters/designs of new hall planning committee/community reps/finance/city and state
historical commission (?)/executive council/outside
construction consultation
2.3 – Finalize call for designs/architects and deadline for submissions Communications/IT/Marketing/Board/Executive
2.3.1 – Distribute call via letter/web/trade magazines/board contacts communications/IT/Marketing/Board/Executive/duplicating
2.4 – Gather all submissions once deadline has passed Administrative/planning committee
2.4.1 – Pull top five submissions planning committee/board/executive
council/finance/outside construction consultation
2.4.2 – Publicize top five submissions for public viewing communications/IT/duplicating
2.4.2.1 – Call a university wide meeting to discuss submission communications/large meeting space (campus
arena)/campus media/registrar (for university seals, etc for
arena)/IT
2.5 – With university input, board of trustees will decide on design/architect survey software/IT/board/duplicating/finance/planning
committee

2. 3. Apply for appropriate initial building permits
3.1 – City
3.1.1 - Approval – move to Level 4 preparations planning board/communications/finance/university & city
govt. liaison
3.1.2 – Non-approval – Gather information and reapply planning board/executive/finance
3.2 – State
3.2.1 - Approval – move to Level 4 preparations planning board/communications/finance
3.2.2 - Non-approval – Gather information and reapply planning board/executive/finance
4. Break ground
4.1 – Official ceremony
4.1.1 – Invite Board members, university community, city council members, distinguished alum, etc. alumni
relations/communications/planning committee/city govt.
liaison/duplicating/campus media/executive/media relations
4.1.2 – Contact media communications/administrative
4.1.3 – Perform ceremony communications/physical plant/finance/university
media/catering
4.2 – Begin preparation for official clearing of land
4.2.1 – Solicit bids for clearing land finance/physical plant/planning committee
4.2.1.1 – Review bids finance/managerial/planning board
4.2.2 – Begin clearing of land with lowest bid physical plant/outside contractor/finance/surveying crews
and equipment
5. Construction
5.1 – Solicit construction bids planning committee/communications
5.1.1 – Review construction bids received planning committee/finance/ outside construction advisors
5.1.1.1 – Investigate previous projects, etc. Finance/Planning board/executive/board/outside
construction advisors
5.1.1.2 – Visit previous and in process building projects planning board/senior management/construction
consultants
5.2 – Award construction contract planning
committee/finance/executive/board/communication/IT
5.3 – Foundation
5.3.1 – Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector
5.4 – Exterior
5.4.1 - Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector
5.5 – plumbing
5.5.1 - Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector

3. 5.6 – Electrical
5.6.1 - Periodic city/builder/university/inspection contractor/planning board/managerial/finance/inspector
5.7 – Final city/fire inspection before occupancy contractor/planning committee/finance/city inspector
6. Interior furnishings
6.1 – Distribute call to local furniture manufacturers/distributors for bids communications/planning board/finance/residence
life/current students/ resident advisors/interior designers
6.2 – Collect and award furniture bids planning committee/finance/dir. res. Life/interior designers
6.3 – Deliver furnishings physical plant/residence life/moving company
7. Grand opening
7.1 – Invite VIP’s for initial walkthrough and presentation communications/executive/duplicating/board
members/alumni relations/govt. liaison/university
media/catering
7.2 – Contact media for walkthrough and information session communications/VP of communication/residence life
representatives/catering
7.3 – university communications walkthrough for documentation and brochure creation communications/university
media/marketing/admissions
8. Official opening
8.1 – Final walkthrough residence life/planning committee/marketing/campus media
8.1.2 – final repairs, if any Physical plant/residence life/finance/house
keeping/planning committee/board
8.2 – Final cleaning house keeping/physical plant/residence life
9. Inaugural student check in
9.1 – After first week, conduct survey among residents about any building/service issues communications/residence life/duplicating
9.1.1 - If necessary, address above issues physical plant/house keeping
9.2 – Conduct survey again after first month communications/residence life/duplicating
9.2.1 – If necessary, address above issues physical plant/house keeping
9.3 – Conduct end of semester inspection residence life/physical plant/house keeping
9.3.1 – Address maintenance issues as needed during semester break residence life/physical plant/house keeping