This document outlines the objectives and scope of a study on the purchase order (PO) process at Acer India. The study aims to (1) understand how POs are raised and verified against invoices, (2) analyze how ERP software calculates cost price and verifies it against approved PO prices, and (3) understand tax calculations involving VAT, CST and ED. The scope is limited to the financial aspects of the PO process, including confirming orders, payment vouchers, and reimbursements. Both primary and secondary data will be collected through invoices, finance executives, and IDC. Limitations include difficulty accessing confidential financial data and competing with the company's month-end deadlines.

1. Chapter :3
Statement of the problem
To understand how a purchase order is raised and how it is verified with the
invoice.
To understand the use of - ERP software in calculation of cost price and
verification of it with PO approved price.
To understand VAT, CST and ED consideration for calculation of tax.
Identification of credit terms.
Title of the study
Organisation study on Acer India (Financial aspect of PO process).
Objectives of study
The rates submitted by suppliers to project managers are to be approved by
finance.
How to raise Purchase order
Verification of PO price with invoice received
Entry in oracle and verification
Payment process
Indentify steps involved.
Identify needs
Initiate purchase
Issue purchase order
Take delivery/create receipt
Process invoice and pay.
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2. Scope of study
The study is confined to financial aspect of PO process ,which involves
Confirming orders, payment vouchers and reimbursement.
If project personnel have already purchased items that are used for the conduct
of a sponsored project and require reimbursement, a Research Foundation
Purchase Requisition/Payment Voucher is completed.
Tax calculations which involve understanding of various taxes levied .
Research design
The research design is defined as; it is the plan for collecting and utilizing data
so that desired information can be obtained. low access to secondary users,
addressing questions not considered.
The research consists mainly on collection , understanding ,application and
finally analyzing .
There are two types of research design:
1 Qualitative
2 Quantities
Data collection:
Primary data: the data that is collected for the first time and is
original in character
Secondary data: data that is already collected by someone
else.
Tools used-Secondary data is collected for this project which is taken from
invoice bills received by the company.
The data has been collected from the finance executive.
Some of the data is taken from IDC.
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3. .
Limitations of the study
Difficulty in selection of problem area due to financial data being confidential.
Organizational difficulties
Policy for PO process varies from company to company.
Time consuming.
The month end deadlines made it hard for the company mentor at Acer to give
data of 2012.
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