The document provides guidance on research data management and sharing, emphasizing the importance of organizing and documenting data effectively. Key topics include using meaningful file names, open file formats, the difference between storage and backup, and the creation of a data management plan. It also highlights the benefits of sharing research data through repositories and offers support for drafting management plans and navigating publication options.

1. CC-BY flickr user IPRI Photos
Research Data Management + Sharing

2. About me
Chealsye Bowley
Scholarly Communication Librarian
- Education + training
- Copyright consultations
- Finding an OA journal
- Data management plans
Contact: cbowley@twu.edu
Office: Library 308A

3. Goals
You’ll learn something
useful + put it into practice
Be inspired to share
your research data
You’ll tell me what topics you’d
like for future workshops!
+
+

4. What is research data?
● Raw data generated from instruments
● Statistics
● Figures
● Code
● Interviews
● Transcripts

5. CC-BY flickr user hello-sebastian

6. The data can’t
be found…

7. …or is gone.

8. Organize
CC-BY flickr user oskay

9. Organize
● Create a system
● Work with collaborators
● Use file version control!
EXAMPLE
Don’t: DocumentsResearchSample1.jpg
Do: C:NSFGrant123LakeTravisBiodiversityImagesTravis_20160412.tiff

10. File Naming
● Name meaningfully!
● Consistent
● Descriptive
● Short
EXAMPLE
Don’t: File12935.xls
Do: Project_instrument_location_YYYYMMDD.csv

11. Use open file formats
CC-BY flickr user velkr0

12. Use open file formats
● Choose open formats
○ .txt over .docx
○ .csv over .xslx
○ .tif over .jpg
Some file formats are less likely to become obsolete.
Open formats have a history of wide adoption
+ backward compatibility.

13. Document
CC-BY flickr user slightyleverything

14. Document
● Project and folder levels
○ Create a readme file
■ Names and contact information for project researchers
■ List of files, description
■ Copyright and licensing information
■ Funding sources
● Document any data processing and analyses
● Include your written notes
○ Notebook as data hard copy
○ Transcribe or scan your written notes
● Use descriptive names!

15. CC-BY flickr user jakerust

16. Storage ≠ Backup
Storage = working files
Files you access regularly. Losing storage means losing
current versions of your data.
Backup = the regular process of copying data
You don’t need it until you lose data, but it can save your
research project.

17. Keep three copies of your data
● Two copies onsite
● One copy offsite
EXAMPLE
1: Laptop
2: External hard drive
3: Cloud storage
Rule
of 3

18. CC-BY flickr user s_w_ellis
Evaluate storage options

19. “There is no cloud” sticker by Chris Watterson, available at StickerMule

20. Make a plan
CC-BY flickr user gsfc

21. Research Data Management Plan
● Draft a plan
○ DMPTool: dmptool.org
● Outline
○ Where data will live, organization, and naming
○ Roles and responsibilities
○ Storage/dissemination
● Required by some funders
● Stronger DMP = stronger research

22. CC-BY flickr user cogdog

23. Increase your visibility
CC-BY John R. McKiernan, whyopenresearch.org

24. Concern: Scooping

25. Get credit for
all your research.

26. Publish your data
● Data is not copyrightable
○ Best practice: Creative Commons 0 license
● Data journals
● Data repositories
○ Institutions
○ Disciplinary repositories
■ Find a disciplinary repository at re3data.org
○ figshare

28. There’s even a proven citation advantage.
Piwowar HA, Vision TG. (2013) Data reuse and the open data citation
advantage. PeerJ 1:e175 https://dx.doi.org/10/7717/peerj.175
Jumping for joy over
data citations!*
*Actually, no corresponding data to
confirm that’s why she is jumping...
CC-BY flickr user Liz Mc

29. How can I support you?
● Consultations
● Help with drafting a data management plan
● Discuss publication options
○ Open Access journals, author’s rights
● Discuss if/when to make your data open
● Refer data repositories

30. Questions?
CC-BY flickr user Scott McCleod

31. Further Info
Library Guide: libguides.twu.edu/rdm
Got further questions?
Get in touch!
cbowley@twu.edu | @chealsye
Slides heavily inspired by Brianna Marshall
CC-BY “Research Data Management and Sharing” bit.ly/1qjXlT1