This document provides information for parents about the Town of Mamaroneck Recreation Department summer camp program. It outlines procedures for drop-off and pick-up, as well as early morning and afternoon program options. The document also discusses staffing, activities, and policies around communication, pizza days, water bottles, and backpacks.

1. Town of Mamaroneck Recreation Department
381-7865
July 6th
to August 14th
We make summer fun!
Parent Orientation Meeting
Wednesday, June 10th
7:00 P.M.
at
Hommocks Ice Rink Community Room
Please bring this manual to orientation.
TOWN OF MAMARONECK RECREATION DEPARTMENT
PARENT/CAMPER MANUAL
IMPORTANT POINTS TO REMEMBER!

3. FIRST DAY OF CAMP ARRIVAL
On the first day of camp all parents must park and walk their child into the Ice Rink.
Upon arrival, the camp administrative staff will be available to direct parents to the location of your
child’s group. Each group will be identified with a large sign denoting the group’s name and each
camper’s name. Campers are grouped by grade and gender (i.e. 1st
grade girls grouped together/1st
grade boys grouped together). Please bring your child to the designated area and stay until the
counselor has checked your child in. Groups are no larger than 25 campers. If there are more than
25 campers per grade & gender, two groups will be formed. For parents requiring early drop off time
or late pick up times see our Breakfast Club and Extended Day programs below.
DAILY ARRIVAL SCHEDULE
1. Drop-off time is 9:00 AM. Your child’s safety is of paramount importance to us and there is
no supervision available before 9:00 AM, unless your camper is enrolled in the
Breakfast Club. It is vital that we all work together in avoiding chaos. Following directions will
insure control, safety and orderliness. We ask that you please follow the established traffic
and parking patterns at all times. You will not be allowed to park or get out of your car while in
the drop off lanes.
2. The drop off/ pick up area will be located in the parking lot behind the Hommocks
Middle School next to Carpino Steffans field. If you must park please park in a designated
parking space in the front lot and walk in. Staff will be waiting in and around each lane to help
your child out of the car and escort them to their group. Please remain in your car.
3. Drop-off for Breakfast Club is 8:00am. Parents are to drop off campers enrolled in the
Breakfast Club in the parking next to the Hommocks Middle School by the path to the Ice Rink.
Campers dropped off after 8:20am or in case of inclement weather will need to be walked into
the Cafeteria.
DAILY DISMISSAL SCHEDULE
Campers will begin lining up for dismissal at 2:45 PM. Please do not arrive earlier than 2:45
PM. Children are to be picked up no later than 3:00 PM. If someone other then yourself is picking up
your child, please send a note and tell the Camp Director as well as your child’s counselor. If you
would like to arrange for a staff member to baby sit, this arrangement is strictly between you and the
staff member and not the responsibility of the camp. A camp bulletin board is available for this type of
information.
1. Car signs will be provided. These signs are to be placed in the windshield of each car and
should contain the name of each camper to be picked up, grade they are going into as well as
the group name.
2. Please remain in your car during dismissal. It is vital that we all work together in avoiding
chaos. Following directions will insure control, safety and orderliness.
3. Pick up for Extended Day Camp. Parents are to pick up campers enrolled in the Extended
Day Camp in the parking lot next to the Hommocks Middle School or in the Ice Rink.
EARLY DROP OFF/LATE PICK UP PROGRAM OPTIONS
The Town of Mamaroneck is once again pleased to offer The Breakfast Club for those parents
who need to drop their camper off before 9:00 AM. The Breakfast Club will begin at 8:00 AM and will
offer supervision and a light healthy breakfast snack for campers. Our staff will consist of unit leaders
and counselors from the Playground Camp. Youngsters enrolled in the Breakfast Club will be
dropped off at the rink path in the Middle School parking lot and will be picked up by their counselors
to start the camp day. Payment and pre registration are required for the Breakfast Club and can

4. be done on a week by week basis, all registrations must be done one week prior to the
session the camper is attending. A counselor to camper ratio of 1 to 10 will be maintained.
Once again this year, we are pleased to offer the Extended Day camp. Extended day picks up
where camp ends. Campers are dropped off in the community game room by their counselors to
begin their late afternoon of fun. Our staff will entertain the campers with activities such as
swimming, sports, games, arts and crafts and more. Campers enrolled in extended day will receive a
snack to hold them over until dinner. Extended Day pick up will be at 5:45 PM. Payment and pre
registration are required for the Extended Day Camp and can be done on a week by week
basis; all registrations must be done one week prior to the session the camper is attending.
LATE PICK-UP
Should you be delayed picking your child up, a late fee of $10.00 will be assessed for each 15
minutes or fraction thereof per child not picked up before 3:15 PM. The interval of 3:15 to 3:30 PM
will be assessed $10.00; the interval of 3:31 to 3:45 PM will be assessed $20.00, etc.
Payment of cash must be rendered within three (3) business days to the Town Recreation
Department following the infraction. If payment is not rendered within three (3) business days, your
child will not be admitted back into camp until payment is made. Example: If infraction occurs
Monday at pick-up, payment must be made by the close of business Thursday or your child will not
be admitted to camp on Friday.
Please refer to the enclosed “Late Pick-Up” form that will be completed by the Camp Director
in the case of a late pick-up.
SPECIALISTS
This summer we will have several specialists on our staff. Specialists will include Sports,
Dance, and Arts & Crafts.
STAFFING
Westchester County Health Department requires Day Camps to maintain a counselor/camper
ratio of 1 to 12, however the Town Recreation Department attempts to maintain a 1 to 10 ratio for 3rd
grades and up and a 1 to 8 ratio for 1st
and 2nd
grades. Camp Directors are teacher certified and well
qualified. All staff must attend pre-camp orientation training. All camps are licensed and follow all
guidelines established by the Westchester County Board of Health.
FIRST AID
There are a minimum of 5 staff members certified in First Aid- Responding to Emergencies and
CPR. The Camp Health Director and first aid area will be set up next to the camp office for any
camper needing medical attention. All injuries and illnesses will be tended to and a parent will be
notified if necessary.
TRIPS
When you registered your child for camp you had the opportunity to also register for the
optional trip. Trip registration is on a first come first served basis, however trip registration will be
taken as long as space is available until one week prior to trip date. Please keep in mind that there
are limited spaces available.

5. All trip dates are listed on the camp calendar in this manual. Please refer to the enclosed trip
information and schedule that was attached to the camp application at the time of registration.
SWIMMING
All campers are swim tested by certified Water Safety Instructors the first few days of camp.
Anyone designated as a non-swimmer will wear a red bracelet.
Each camper will be buddied up with another camper at all times when at the pool.
Counselors are in the water with campers. Buddy checks are conducted every 15 minutes to help
account for each child.
Camp will utilize the main pool and training pool areas depending on camper’s age and ability.
Campers are supervised by camp lifeguards and counselors, who are in the water with campers, at
all times while swimming.
There will be approximately 40 to 70 swimmers from camp at the pool simultaneously
depending on the schedule. We maintain a mandated County ratio of one lifeguard per twenty-five
bathers.
There will be approximately 4 to 5 mornings that the main pool may be unavailable due to
County wide scheduled swim meets. As in previous years, we will inform you of these dates as soon
as possible and try to modify our Pool schedules so all campers can still swim.
CAMP-HOME COMMUNICATIONS
We need parental help to keep the flow of communications open during the summer with the
large number of children in camp. Newsletters come out weekly to keep parents up to date – if you
do not get one please ask for one.
We also ask that you stop into the camp office (The Rink Lobby) occasionally, to keep
yourself up to date. All camps have a bulletin board with all pertinent camp information. This is
particularly important at Hommocks Playground due to the large numbers of campers.
PIZZA
1. Pizza will available on the following 4 Fridays: July 17, 24, 31 & Aug. 7th
. A local pizza parlor
will provide the pizza. This year (1) slice of pizza is included in the camp fee. If your child
would like more than one slice, it is an additional $1 per slice. Orders and money for additional
pizza must be submitted by the Wednesday prior to the pizza day. No orders will be accepted
after 10:00 AM Wednesday or without money. There is no pizza the first and last Fridays of
camp.
2. Please seal all money in an envelope labeled “PIZZA” with your child’s name, the amount of
additional slices requested and your child’s group name. We ask that you only send
money for that week’s pizza.
3. Please personally give all pizza orders to your child’s counselor, not a Camp
Administrator.
4. No refunds on pizza can be given if your child is absent.

6. WATER BOTTLES
1. Due to the hot weather at camp and the fact that the campers are always on the go, each
camper will be provided with a water bottle on the first day of camp. Please label water bottles
with your child’s name and group name. Campers are to bring their water bottles to camp daily
full of water; children can re-fill their bottles during the day.
2. If your child’s water bottle is missing please check in their group’s lunch basket in the rink or
lost and found.
BACK PACKS
1. We suggest that each child has a backpack for camp to carry all their belongings in. Please
make sure that everything is labeled with your child’s name.
2. Please keep a bottle of sun screen in your child’s backpack.
WEATHER
Please be advised: The Camp Directors may cancel or curtail certain activities due to certain
weather conditions such as rain or high heat and humidity.
RAINY DAYS
On severe rainy days, arrival and dismissal will be from inside of the Ice Rink. Groups will be
organized in grade order and camp administrative staff will assist in locating your child’s group.
FIRE DRILLS
There will be a minimum of 3 fire drills held during the course of the summer. The first fire drill
will be within the first 2 days of the camp program.
CAMPER DISCIPLINE
The Town of Mamaroneck summer camp programs are for the enjoyment of all campers. In
order for the Town of Mamaroneck Recreation Department to effectively operate a safe summer
camp program and comply with license requirements as noted in Chapter 1-State Sanitary Code,
sub-part 7-2 Children’s Camp New York Department of Health, any camper whose conduct disrupts
the normal flow of the camp program will be subject to disciplinary action.
All staff will reinforce and encourage positive behavior in all campers. The policy of the Town
of Mamaroneck summer camp programs is for all staff to work together as a team and develop an
appropriate plan to support campers who exhibit poor behavior. If unacceptable behavior persists, a
camper will be sent to the Director’s Office and parents will be contacted regarding behavioral issues.
At this time, the camper may be sent home for the remainder of the day and parents will be required
to pick up their child. Additionally, the camper may be reassigned to a different group. Further display
of misconduct may result in a temporary or permanent suspension from the program. However, if
inappropriate behavior includes visible physical injury to another individual, both parents will be
immediately notified and discipline could range from denial of a privilege to suspension pending

7. severity of issue. No refunds will be granted for time missed. Poor behavior can also result in loss of
privileges such as swimming and trips.
An appeal may be made directly to the Town of Mamaroneck Recreation Superintendent.
SPECIAL NEEDS
Parents, please inform the Camp Director of any information about your child that will help us
understand his/her needs better. There were spaces on the camper application for this information;
however it would be helpful to discuss this information with the Camp Director personally.
Please be advised that all camper information is confidential and will only be used to enhance
your child’s summer camp experience. The Town of Mamaroneck Recreation Department will make
every effort to accommodate special needs/special diets however; the Town reserves the right to
review such special needs/special diet requests in order to determine whether reasonable
accommodations can be made.
FOOD ALLERGY POLICY
The Town of Mamaroneck cannot guarantee an absolutely allergen-free environment.
However, it is the goal of this policy to create a peanut/nut aware camp. We ask for your cooperation
in working towards this goal.
It is important that children with a risk of anaphylaxis or an anaphylactic reaction to any
substance (food, insect bites, drugs, etc.) be identified. We encourage families of campers with any
life-threatening or serious food allergy to meet with administrative personnel prior to the start of camp.
The Town of Mamaroneck and its employees will do their utmost to provide a safe environment
for campers with allergies through the camp’s policies. The safety and well being of our campers is
our top priority. Therefore, we have the following safety guidelines in effect.
 We will not be doing any projects that involve peanut butter (like bird feeders). Please do not
send any of these projects to the camp with your child.
 We will keep a box of wipes with the EMT. If your child ate peanut butter for breakfast, we
would greatly appreciate your making sure that his/her hands are washed with soap and water
before leaving for camp. Water alone does not do the trick!
 Camp will provide a separate lunch table, at the parent’s request, where children who have
been identified as a nut allergy will eat their lunch.
 Snacks provided by the camp will be peanut/nut free.
 We do not encourage birthday treats at camp. If you wish to celebrate your child’s birthday at
camp, please discuss your request with the Camp Director prior to the day of the event.
Please do not send in snacks or food of any kind.
If you would like a more detailed copy of our allergy policy it is available in the Recreation
Department Office. Throughout the course of the summer if you have any questions or concerns
about food-allergy related issues, please do not hesitate to contact the Recreation Department at
381-7865.
MEDICATIONS
If your child is required to take any types of medication during camp hours, a separate Medical
Authorization Form must be completed by the parent and physician and returned to the
Recreation Department no later than Monday, June 1, 2015.

8. Medicines must be in their original container and labeled correctly.
All medications must be self-administered. Any changes in dosage on schedule will
require written authorization from the camper’s physician.
IF ANY PARENT HAS A SPECIAL TALENT THEY WOULD LIKE TO SHARE WITH THE CAMP,
PLEASE NOTIFY THE DIRECTOR.
IMPORTANT POINTS TO REMEMBER
1. Children are to bring their own lunch with a drink daily. Lunches are not refrigerated.
Please label all lunches.
2. Any donations of DVD’s, books or “complete” quiet games (for 6 to 12 years old) would be
greatly appreciated.
3. Parents please do not roam around the Camp Site. We ask that you go directly to the camp
office located off the circle near the auditorium and identify yourself to one of the administrative
staff.
4. Any programs missed in the morning while at swim team practice or any other out of camp
activity will not be made-up by the campers. Campers will join their groups in progress when
dropped off at camp.
5. Dismissal is at noon on Friday, August 14th
, following the Talent Show
CAMP PHILOSOPHY
This is of vital importance because it will set the tone for the whole summer. Although
competition is part of the camp day and the American way of life in general, we would like to
emphasize cooperation, and within the boundaries of team and individual competition magnify
the elements of:
a. Having “FUN”
b. Being the best “you” can be and
c. Participation in all camp activities.
Each child is a winner if they participate, give their best effort and have fun. These are the
keys to defining a successful camp experience, and these keys will help children accept the
outcomes of activities and games. Please help us “reinforce” these three principles in your
child’s camp experience.

9. LATE PICK-UP FORM
Official Camp Hours are:
Hommocks Playground 9:00 AM to 3:00 PM
Central Pre-School 9:15 AM to 12:15 PM or 1:15PM(Lunch Bunch)
Monroe Pre-School 9:15 AM to 1:15 PM
FEE SCHEDULE: A payment of $10.00 will be imposed for each 15 minutes or fraction thereof, per
child not picked up within 15 minutes of scheduled official dismissal time.
(TO BE COMPLETED BY CAMP DIRECTOR OR ASSISTANT DIRECTOR)
CAMP SITE: _____________________________________________________
CAMPER NAME: __________________________________________________
DATE: ______________________________________________________
TIME PICKED UP: _________________________________________________
PARENT’S SIGNATURE: ___________________________________________
-----------------------------------------------------------------------------------------------------------
FEE DUE $_____________
Parents:
Please return this portion with payment to the Town Recreation Department Office.
Payment of cash must be rendered within three (3) business days following infraction, i.e. infraction
occurs Monday at pick-up, payment must be made by close of business Thursday or your child will
not be admitted to camp on Friday.
Recreation Office hours are:
Monday through Friday from 8:30 AM to 4:00 PM
1st
& 3rd
Wednesday evenings from 6:00 to 8:00 PM
OFFICE USE ONLY RECREATION STAMP

10. TOWN OF MAMARONECK RECREATION DEPARTMENT
740 West Boston Post Road
Mamaroneck, New York 10543
381-7865
PERMISSION FOR MEDICATION ADMINISTRATION
New York State Law and the Town of Mamaroneck Recreation Department require that campers who need medication
during camp hours provide the Camp Health Office with the following:
 This form signed by the prescribing physician, or a written doctor’s order completed by the prescribing
physician
 Parent/Guardian permission and signature (see below)
 The medication in the original prescription container
Name of Camper: _________________________________ Date of Birth________________
To be completed by the Physician (please print)
Diagnosis: ____________________________________________________________________
Medication Name: _____________________________________________________________
Dosage: _________________ Route: ________________ Frequency: ___________________
Times(s) to be taken during Camp hours: ___________________________________________
Date to start: _____________________________ Date to End: _________________________
Possible Side Effects: __________________________________________________________
Special Considerations: _________________________________________________________
_____________________________ ________________________________
Print Name of Physician Signature of Physician
_____________________________________________________________________________
Physician’s Address
____________________________________ _________________________
Physician’s Phone Number Date
To be completed by Parent
I give my permission for my child to receive the above medication as directed and under the supervision of the Camp
Health Personnel.
Signature________________________________________ Date___________________
This form must be completed and signed by the parent and physician and return to the Recreation Department
no later than Monday, June 1, 2015.

11. FRIENDS REQUESTS
We realize that you may wish your child to be in the same group with one of their friends. The
Town does not guarantee that all requests will be honored. Directors will attempt to grant your
wishes as best as possible under the following conditions:
1. Please limit your requests to two other children.
2. Make your requests on the form provided below.
3. Return your requests no later than June 10th
to allow for adequate time to coordinate
these requests.
4. Children must be in the same age group.
Directors will not accept this request on the first day of camp; it is too chaotic to make these
changes on the spot.
CAMPER’S NAME______________________________________________________
CAMPER’S
GRADE IN FALL_____________________________________________
SCHOOL YOUR CHILD IS/WILL BE ATTENDING__________________
FRIEND'S NAME______________________________GRADE_________________
FRIEND'S NAME______________________________GRADE_________________
FRIEND'S NAME______________________________GRADE_________________
HOMMOCKS PLAYGROUND