The document discusses the features of the Baya webmail client's chat function, enabling secure real-time communication between users like John, Kate, and Michael. It highlights capabilities such as presence status management, customizable alerts, auto-complete contacts, persistent chat rooms, and the automatic spell check feature. Additionally, it emphasizes the ability to manage contact rosters, secure conversations, and the option to start a free trial for the application.

1. Real Time
Collaboration with
Webchat
In Baya

2. 3.10
Webchat In Baya

3. john : Hi Kate!
John and Kate are using the new chat
feature of the Baya Webmail Client.
It allows them to exchange messages
securely without any threat of data theft.
kate : Hi John!
john : Hi Kate!
Webchat In Baya

4. john : Would like to
remind you that, we have
a meeting scheduled with
Michael.
kate : Yes...Thanks for
reminder!
john : Would like to remind
you that, we have a
meeting scheduled with
Michael.
Webchat In Baya

5. Michael’s presence
status is Away.
He seems to be away
from his desk.
Chat status of a person
automatically becomes Away
when they are inactive on the
web client for a while
(indicating
they might be away from their
desk).
To prepare for the chat
discussion with Michael and
others, John sets his presence
status to Busy to let all his
other contacts know he is busy
and would not like to be
disturbed.
Kate has blocked some of her
contacts in the roster by setting
her presence status as Offline
for these contacts.
Webchat In Baya

6. Kate uses the preferences option to customize her alerts, auto way period and message display
Let me turn on the
sound for presence
notification so I know
when Michael is online.
Webchat In Baya

7. Ah!...
he is online now.
Webchat In Baya

8. Kate is automatically alerted for spelling errors by the automatic spell check feature.
kate: Hi Michael, we have a
chat meeting scheduld for
the second half with John.
Can we start?
Webchat In Baya

9. kate: Hi Michael, we have a
chat meeting scheduled for
the second half with John.
Can we start?
kate: Hi Michael, we have a
chat meeting scheduled for
the second half with John.
Can we start?
Michael: Sure! Send me a
message when you are
ready.
Webchat In Baya

10. Kate uses emoticons to express herself.
kate: I'll also invite our new
team member Jane to the
discussion.
kate: I'll also invite our new
team member Jane to the
discussion.
Michael: Sure!
Webchat In Baya

11. Kate manages her roster by adding new contacts and removing old contacts which are not
required any more.
She uses the auto complete feature to choose the exact id of the contact to be added.
I need to add Jane to
my roster first.
Webchat In Baya

12. Kate adds a Nick Name to contact’s email id to help her identify them easily.
Webchat In Baya

13. To keep things organized in her roster, Kate creates groups and moves the relevant
contacts to these groups.
Webchat In Baya

14. kate: Hi Jane, you need to
join us in the meeting with
Michael over the webchat.
Will send you the
invitation.
kate: Hi Jane, you need to
join us in the meeting with
Michael over the webchat.
Will send you the invitation.
Jane: Sure! Could you
please share the points to
be discussed in the
meeting?
Webchat In Baya

15. kate: Wait, I will search
through my conversation
history with John and share
the points to be discussed
with you.
kate: Wait, I will search
through my conversation
history with John and share
the points to be discussed
with you.
Jane: Thanks!
Webchat In Baya

16. Kate scrolls up the chat window to look up the history of conversation with John
but can't seem to locate the relevant stuff.
Let me check the chat
conversation with John.
Webchat In Baya

17. Kate uses keywords and dates in the advance history window to quickly locate the
conversation she was looking for and sends it out to Jane.
Maybe I should use the
Chat History window to
locate this...
Webchat In Baya

18. Kate uses keywords and dates in the advance history window to quickly locate the
conversation she was looking for and sends it out to Jane.
Webchat In Baya

19. To ensure confidentiality, she makes the chat room secure. Making it a password
protected private chat room for invited members only.
Kate, chooses to create a persistent chat room to ensure that she can use the
same chat room again to have follow-up discussions on the same subject.
Webchat In Baya

20. Kate invites all the members and starts the meeting.
Webchat In Baya

21. Kate, Michael and others discuss their project...
kate: Let me share the points to be
discussed in the meeting first
michael: go ahead Kate
kate: 1. Current Project Status
2. Discuss queries
3. Decide release date
michael: john lets begin with
you..What’s the status?
john: sure Michael!
Topic: Project Status
…
Webchat In Baya

22. michael: Thanks guys...I think that
should do for now...
john: Thanks Michael!
Topic: ProjecGt Status
michael: Kate...please send out the
transcript of our discussion to the
project team on site for their
reference...
kate: Yes...I'll do that first thing
tomorrow…
Thanks everyone!
Webchat In Baya

23. Next morning… Kate finds the email containing the chat transcript from her chat
folder and sends it out to the project team on site.
Webchat In Baya

24. Sometimes I wonder
how we managed things
without the Webchat....
Webchat In Baya

25. • Single Sign on for all collaboration applications
• Integrated with the Email application
• P2P as well as MUC chat
• Preferences to customize application
• Manage roster by creating groups
• Presence Management
• Express yourself by using emoticons
• Avoid mistakes by using the spell check
• Look up history to find who said what and when
• Create Persistent , Available only for session chat rooms
• Secured chat rooms
• Password protected, Open for everyone to join, Private only for invited members
• Secure transmission
• Ensure all chat transcripts are archived
• Choose the users allowed to use one-to-one and group chat
Webchat In Baya

26. Start a Free 30 Day, No Obligation Trial
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