The document discusses a purchase management information system (PMIS) that would centralize procurement data and processes. It describes the PMIS as an online, integrated system that would collect and store procurement information from across the country. The key components are a central data server, online services, and administrators and members like procuring authorities and bidding parties. The PMIS is intended to increase transparency and efficiency by preventing the submission of fake bidder information, tracking resource allocation, simplifying bid evaluation, and monitoring contract milestones and status. It aims to support good governance through sound public procurement policies and practices.

1. PURCHASE MANAGEMENT
INFORMATION SYSTEM
BY:
RABIN CHAUDHARY
BHCM 5TH SEM

2. Contents
1) Introduction
2) Component
3) Uses/Advantages
4) Conclusion

3. 1.Introduction
 A purchase management information system
is a smart system which collects, stores and
syntesizes the procurement related
information all over the country.
 It is an online based central and integrated
data management system concerning to the
procurement activities.

4. 2.Component
Following are the component units:
a) Central Data Server- a data warehouse
b) Online Service Package
c) Systems Members:
i. System administrator, say PPMO
ii. Procuring Authorities
iii. Bidding parties i.e. contractors/suppliers/consultants

5. 3.Uses/Advantages
 During bidding process, bidders cannot present the fake information of
experience, turnover and equipment as in the current hard copy
submission system since tracked factual data are given by system server.
 One equipment, manpower or vechicles allocated by bidder for
particular contract for bid can be made used for that contract only
making unable to allocate for other contract.
 Opening and evaluation of bids is highly simplified work in PMIS.There
is no chance of manipulation and alternation in the documents by
evaluation team.
 PMIS timely informs and alarms about the milestones, critical activities
and time frames which we often forget during contract execution in our
present practice.
 Every details of all ongoing as well as completed contract is tracked by
the system server enabling the generation of status of contracts
overally, particular contract helps in necessary action.

6. 4.Conclusions
 Sound Public Purchase Policies and Practices are
among the essential elements of good
governance.
 Good practices reduce cost and produce timely
results in efficient manner.
 Poor practices lead to wastage and delays and
often become the cause of allegations in
corruption and government inefficiencies.
 It is government’s duty to take measures to
ensure adequate principles and practices are
followed in public works and services.