The document discusses methods to improve productivity in the workplace. It lists several steps such as setting goals and measuring progress, reviewing employee performance, streamlining processes, improving communication, and offering incentives. Specific tactics mentioned include providing clear instructions, maintaining good attendance, fostering teamwork, ensuring the right tools are available, and addressing job satisfaction and morale. Productivity is influenced by factors like accountability, follow-up, avoiding micromanagement while still providing oversight, recognition and motivation of employees.

1. BRIJESH YADAV
S.Y.B.M.S (B)
17088(217)
PRODUCTIVITY & QUALITY
MANAGEMENT
Topic- methods to
Improve productivity

3. PRODUCTIVITY LEADS TO PROFITABILITY
NEGLEGENCE OF PRODUCTIVITY REFERS
TO THE COLLAPSE OF ORGANISATION

4. STEPS RELATING TO PRODUCTIVITY IMPROVEMENT
Step-1
List your organization's short-term and long-term goals and a reasonable timeframe
for meeting those objectives. Select a qualitative and quantitative methodology for
measuring progress. Invite input from personnel involved with these activities.
Assign in-house committees to determine what resources are currently available
and what is still needed to accomplish specified goals.
Step 2
Review employee performance to measure whether workers are meeting industry
standards. Provide additional training and education as needed or assign workers
more responsibility and a leadership role.
Step 3
Streamline, consolidate, update, outsource or eliminate tasks to save your company
more time or money. Replace outmoded technology. If necessary, bring in an
outside consultant who can evaluate your operations objectively.
Step 4
Communicate openly to foster a positive workplace environment and address
simmering rumors and anxiety that inhibit productivity. Rectify morale issues so
that workers who are negative, paranoid or resistant to any form of change do not
prevent their coworkers from achieving their own potential or trusting the policy
decisions set forth by management.

5. STEPS-5
Institute incentives such as flex-time, bonuses and paid time off that encourage
initiative, camaraderie and productivity and also engage everyone in the process of
doing better. Reward workers for their efforts and reinforce that the organization's
success is due to the strong level of commitment that they have put forth.

6. 2.Communications
Clear communications improves productivity. Provide clear instructions to the
employee on how to perform assigned work, including a comprehensive job
description. The instructions reduce the time required to understand how to
accomplish assigned work.
3.Attendance
o Late arrival to work and excessive absences causes other workers to spend less
time performing their assigned jobs, reducing overall productivity. Keep accurate
attendance records and discuss and document excessive absences
4.Teamwork
o Hold weekly staff meetings so that everyone feels part of a group with a common
purpose. Discuss accomplishments for the past week and a plan for the coming
week. Ask staff members to present what they accomplished during the previous
week
5.Tools
Provide the right tools to perform a job productively. One example would be
providing efficient software and hardware to support a person's work. Make sure
a worker has received the necessary training to work productively.

9. Factors of Productivity in the Workplace
X
By Frank Girard, eHow Contributor
Print this article
Improve employee
productivity by focusing on improving important factors.
Productivity is measured by comparing the output from work to the input. As the U.S.
faces increased competition from workers in other countries, interest is increasing in how
to make our workforce more productive. Several key factors affect productivity in the
workforce.
Other Peoples contribution
p productivity comes from satisfaction of employees
? Productivity refers to the proper utlisation of resources
2. Job Satisfaction
o Employees who are satisfied with their work tend to be more productive.
Recognize your employees by commending them for a job well done. They can
be recognized financially when bonuses are distributed, but there are important

10. A few factors that can help to improve the
employee productivity at the workplace are:
# 1. Accountability
Every employee needs to be well aware that he is accountable for his actions and decisions, and
he can neither pass the buck or pass the blame to someone else.
This will help him work more meticulously ,
Take cautious rather than reckless decisions, and not take advantage of his place, position or
relationship with his superiors.
# 2. Follow up
Employers often set targets and feel their job is done.
No, every target or milestone set needs to be followed up as well, to see if the progress is
sufficient and if not, whether any interim measures can be taken before it is too late to salvage a
situation.
It also keeps the employee on track, ensuring there is consistent effort throughout the lifetime
of the project
3. Manage micromanagement the work force but avoid
It is well known that a large pool of employees does need to be managed, provided direction and
given assistance. But with this they must also be trusted, given freedom to operate in their style
and adopt measures which they think are the best to deliver results.
This freedom to act as they deem fit helps to keep them encouraged, motivated and happy in
the belief that they are trusted.
Micro management is a human tendency but one that is detrimental to achievement, since it
makes mere puppets out of employees, who are expected to toe the boss’ line and not think for
themselves.
Employees need to think for themselves, analyze the consequences of every decision or action
to be able to give their best to their jobs. And the employers must make it possible for their
workers to do so.
#4. Encourage, motivate, reward and recognize
The employer must ensure that on his part he always has words of encouragement for his staff.
Encouraging them helps them move forward and do even better, and makes the worker feel

11. happy. Innovative ways of motivating them spurs them even more. For example, holidays or
conferences paid for by the company have been found to motivate employees immensely.
Rewarding the hard work put in by employees makes them continue to work in the same
fashion, and if the employee feels that his work is not appreciated in words or in material terms,
he may gradually stop doing so, since he may feel that others working less are given the same
too, so he need not work more.
Rewards, and other ways of keeping employees happy makes them feel that their effort is being
recognized and that they are needed by the company.
Without these, they may soon start looking for greener pastures and new jobs.
5. Reach out to employees by seeking them out
Every employee loves to feel he has the ears of the management who will recognize him and
listen to what he says. Display of inter personal skills in which the boss appears humane and one
of them, rather than a larger than life, distant figure, helps to have employees warm up to him
and feel happy working for him.
A bit of effort to reach out helps them all do better.
If this extends beyond the work place it may prove to be even more encouraging to increase
employee productivity.
# 6. Demand realistic targets
Employers need to set realistic goals that are within the limits of achievement. While an
aggressive employer may want his people to outstretch themselves to achieve farfetched goals, it
may also burn them out.
Related: Rewarding poor performers – are you guilty?
# 7. Team work
Team work always helps in increasing workplace productivity since there is more input in the
form of more ideas and minds at work. Working alone is not always the happiest situation either,
especially in the field. Successful team building and working together is bound to bring out the
best out of the employees who may also then compete with each other ensuring the business is
the winner.
# 8. Ensure that people enjoy their work
The best performing employee is the happy employee, and the employer has to find ways of
making his people happy. Besides working conditions and the work culture implemented, he has
to devise ways of making the work seem challenging and interesting rather than mundane and
boring

12. # 9. Break the monotony and rotate
While employers assign tasks according to an employee’s core competence, even the task they
are best at, can make an employee bored and his work seem monotonous.
This monotony can be broken with rotation and giving people new tasks and exposure to other
divisions.
This adds their learning and helps them get a holistic view of the business.
# 10. Courses and improvement options
Employees are delighted when they can enhance their skills and get additional learning
opportunities sponsored by the employer. This helps them learn, feel indebted for the money
being spent on them, which also adds to their resume, and are obliged to perform better by
applying all the knowledge gained in these course
# 11. Spend less time on meetings and more on action
The current trend to have more meetings and discussion rather than spending more time working
to achieve results, leads to precious productive time loss.
Meetings for reviews and sharing of ideas can be limited and kept short.
Employees should have more time to show results.
# 12. Tools and equipment to raise productivity
Finally, the workplace must have the best machinery, devices and equipment that yield error free
results in the minimum possible time. Efficient electronic equipment with no connectivity issues
and breakdowns will help to save precious time. They should take the place of paper work, and
yield fast results. Some of these include:
Smart phones
Laptops
Tablet computers
Latest applications and software that offers quick connectivity and access
Digital recorders-these help to record thoughts and new ideas when they strike, when no paper
is available and the fear is of forgetting

13. These are the core traits of success that every interviewer must be able to assess if they’re given
the responsibility of interviewing candidates.
1. Self-motivation, initiative, and work-ethic as measured by conducting my one-
question interview for three to four different team and individual accomplishments.
2. Growth trend of team and individual accomplishments. Layout these three to four
accomplishments on a time scale and see if the trend is up, down, or flat.
3. Comparability of past accomplishments. Compare what the candidate has
accomplished to what you need done. This is what the recruiter and hiring manager defined
as successful job performance when they met after the first slate of candidates was deemed
sub-par

14. Benefits of productivity improvement
1)Increasing productivity increases a company’s profitability by producing
more goods and services with the same level of inputs or producing the
same level of goods and services with fewer inputs. This increased
profitability also results in higher wages for workers through increased
salaries and performance related bonuses.
2)Each company that increases productivity adds to the productivity of
company. The higher output of goods and services, together with reducing
levels of inputs, increases the wealth of the country and drives economic
growth. Thus the increased (and increasing) standard of living in Singapore
will be more sustainable as a result.
3)Furthermore, the increased productivity of company as a whole will make
the country more competitive both regionally and globally. This not only
protects current jobs, but will attract more foreign companies and MNCs
which will create additional jobs and greater opportunities for workers at
all levels.
Productivity affects everybody in the economy and increasing
productivity is everyone’s responsibility.

15. Other benefits
• That this is likely to lead to economic growth or improved living
standards (or equivalent answer) .
• Costs of production fall/efficiency increases so more profit
• Removes inflationary pressure
• Allow answers based on competitiveness.
• Encourages inward investment
• Effect on the current account
• Shift out in the PPF/increase in
productive potential
• Effect on employment levels