This document serves as a project proposal template for 2024-2025, outlining the essential sections required for submission, including project summary, background, situation analysis, proposed interventions, beneficiary details, risk analysis, and implementation methodology. It provides a structured format for stakeholders to detail various aspects such as project goals, methodologies, and expected outcomes while emphasizing monitoring, evaluation, and community involvement. The comprehensive contents aim to ensure clarity in the project's objectives, potential impacts, and resource allocation.

1. Page 1
Proposal Templet
2024-2025
Contact Info.
Eng. Ahmed AbuAbdu
ahmedabuabdu90@outlook.com
0097599815677 (WhatsApp)

2. ProjectProposal
Contents
Annex 1: Map of Area of Intervention...........................................................................................2
1. Project Summary......................................................................................................................3
(Should be done after completing all other sections)......................................................................3
3. Background...............................................................................................................................5
4. Situation Analysis and Project Rationale..............................................................................5
5. The Proposed Intervention.....................................................................................................9
Annex 2: Logic Model.....................................................................................................................11
6. Beneficiary Details.................................................................................................................14
7. Risk Analysis...........................................................................................................................16
8. Implementation Methodology.............................................................................................18
9. Value for Money.....................................................................................................................19
10. Accountability.........................................................................................................................19
11. Communication and Visibility..............................................................................................19
12. Monitoring and Evaluation...................................................................................................20
Annex 3: Sample Monitoring Plan................................................................................................21
Annex 4: Performance Monitoring Framework (PMF)...............................................................23
13. Feedback and Learning Mechanism....................................................................................25
14. Sustainability..........................................................................................................................25
15. Exit Plan/Strategy..................................................................................................................25
16. Scalability and Replicability..................................................................................................26
17. Budget.....................................................................................................................................26
Annex 5: Relevant Supporting Documents.................................................................................26
Annex 6: Activity Schedule/Implementation Plan.......................................................................1
Page 2

3. Annex 1: Map of Area of Intervention
Background to the Problem
Enter a small paragraph here regarding a brief background about the problem.
Page 3
[Enter Caption here]
Click
on
snapshot
picture
above
to
insert
image

4. 1. Project Summary
(Should be done after completing all other sections)
Concept ID Number
(From AX/PSP)
Enter Concept ID here
Project Name
(And acronym, if
relevant)
The title formulation should be based on the impact (long-term result) of the proje
IR PIN Code and
Donor
Enter PIN Code here. Enter Donor here.
Submitted By Name and Designation of Contact Person
Contact Person in
Field
Name and Designation of Contact Person (at Field Level)
Contact Person in
IRW
Name and Designation of Contact Person (at IRW)
Project Location Village(s), District, Region, Country
Project Type Select a Project Type
Project Sector
(Linked with the
Concept Note)
Select a Sector.
Project Summary
(1/2 Pages)
Please summarise the proposed project into one paragraph.
Project Duration Enter number of Months here Month
Proposed Start Date Select Start Date
Budget/SLA Value Reporting Currency GBP Conversion
Enter Budget Value here Select Currency Enter Budget Value here GBP
Cost per
Beneficiary
Reporting Currency GBP Conversion
Price Handles
(For Marketing
Purposes – Excluding
Fundraising Costs)
Enter Cost Value Select Currency Enter Cost Value GBP
Cost per
Project
Component
Enter Cost Value Select Currency Enter Cost Value GBP
Other Price
Handles
Enter Cost Value Select Currency Enter Cost Value GBP
Project
Implemented by
Select Implementing Partner/Islamic Relief Office
Project Contribution
Contributors can
either come from
Institutional Donors,
Partners, Middle
Eastern and
Emerging Market
donors etc.
Contributor
(Cash)
Enter Cost Value Select Currency Enter Cost Value GBP
Contributor
(In-kind)
Enter Cost Value Select Currency Enter Cost Value GBP
Community
Contribution
(Cash)
Enter Cost Value Select Currency Enter Cost Value GBP
Beneficiaries Total Number
of Direct Enter Number of Direct Beneficiaries.
Page 4

5. Beneficiaries:
(The figure
should reflect
number of
individuals)
Gender
Distribution
By age group
(infants,
children,
adolescents,
adults (in
productive age),
older people)
Female Enter Figure
Male Enter Figure
What is the most vulnerable group of beneficiaries that this project is targetin
Please refer to Section 1: Project Summary within the Guidance Notes for further assist
with reference to the vulnerable groups of beneficiaries and enter your response accordin
2. Background
Brief about the Country Office/Implementation (usually implementing office), when it was established? And areas of
specialisations and experience related to this project. Provide information about how the interventions being proposed
align with the country strategy.
3. Situation Analysis and Project Rationale
4.1. Situation Analysis
What is the rationale for the project, the why of the project?
Information which would be helpful includes: Country and local information, population, poverty and income, gender
analysis, life expectancy, mortality rate, health, education/literacy, available resources if any etc...
Please ensure that this information also clearly relates to the situation that the project aims to address, in terms
of sector and target audience.
Information in this section should be in addition to what was provided in the Concept Note.
Page 5
*** The background should only cover up to a maximum of 2 pages.
*** This section should not exceed more than 3 pages.

6. 4.2. Problem Analysis
Based on the information which is provided in the Guidance Notes under section 4.1. Please provide a
problem analysis to the proposed project?
(Please refer to the ‘Problem Analysis’ section of the IRW Project Management handbook by clicking here)
Provide your response here with reference to the problem analysis
4.3. Needs Assessment
Provide details of any needs assessment carried out.
(Ensure that gender-specific needs of women, men, boys and girls are assessed)
Enter your response here
4.4. Baseline Survey
Please summarise the results from the baseline survey and attach the full results.
(Ensure that the baseline survey involves both females and males. Please refer to the Guidance Notes for
further information)
Enter baseline data here
Page 6

7. 4.5. Stakeholder Analysis
Tool 1: Stakeholder Analysis to identify, define and map the problem to be addressed
Stakeholder 1 Stakeholder 2 Stakeholder 3 Stakeholder 4 Stakeholder 5
Role Enter Role for Stakeholder 1
here
Enter Role for
Stakeholder 2 here
Enter Role for
Stakeholder 3 here
Enter Role for
Stakeholder 4 here
Enter Role for
Stakeholder 5 here
Needs (From the Project) Enter Needs for
Stakeholder 1 here
Enter Needs for
Stakeholder 2 here
Enter Needs for
Stakeholder 3 here
Enter Needs for
Stakeholder 4 here
Enter Needs for
Stakeholder 5 here
Potential Positive
Impacts of the Project
on this Group
Enter Potential Positive
Impacts for Stakeholder 1
here
Enter Potential Positive
Impacts for Stakeholder
2 here
Enter Potential Positive
Impacts for
Stakeholder 3 here
Enter Potential Positive
Impacts for
Stakeholder 4 here
Enter Potential Positive
Impacts for
Stakeholder 5 here
Potential Negative
Impacts of the Project
on this Group
Enter Potential Negative
Impacts for Stakeholder 1
here
Enter Potential Negative
Impacts for Stakeholder
2 here
Enter Potential
Negative Impacts for
Stakeholder 3 here
Enter Potential
Negative Impacts for
Stakeholder 4 here
Enter Potential
Negative Impacts for
Stakeholder 5 here
Relative Priority of
Interests
(1 is Low and 10 is High)
Enter Priority of Interests
for Stakeholder 1 here
Enter Priority of Interests
for Stakeholder 2 here
Enter Priority of
Interests for
Stakeholder 3 here
Enter Priority of
Interests for
Stakeholder 4 here
Enter Priority of
Interests for
Stakeholder 5 here
RACI (Please refer to the
key below)
Select RACI Code for
Stakeholder 1
Select RACI Code for
Stakeholder 2
Select RACI Code for
Stakeholder 3
Select RACI Code for
Stakeholder 4
Select RACI Code for
Stakeholder 5
R Responsible A Accountable C Consulted I Informed
Page 7

8. 4. The Proposed Intervention
5.1. Project Impact
What is the long term result?
Enter the project impact here
5.2. Project Outcomes
What are the medium term results?
Enter the project outcomes here
5.3. Project Outputs
What are the short term results?
Enter the project outputs here
5.4. Project Activities
What are the main activities that will be carried out to achieve the project results?
Enter the main activities here
5.5. Project Inputs
What are the main inputs that are required to carry out the project activities and thereby achieve the
project results?
Enter the main inputs here
5.6. Describing the Proposed Project
From what was provided in sections 5.1. - 5.4., please elaborate on what in practical terms are the
developmental long-term results (Impact), the medium term results (Outcomes) and short-term results
(Outputs) that the project hopes to achieve?
Enter your response here
Describe your overall theory of change which justifies the programme strategy you have chosen.
Enter your response here
Describe the aspects of project integration? (Please refer to section 5.5. of the Guidance Notes for further
details)
Enter your response here
Page 8

9. Describe project sustainability?
(Please refer to section 14 of the Guidance Notes for further details)
Enter your response here
Is the intervention part of an ongoing/or larger programme? How was it ensured that the project was
not duplicated? If similar projects do exist, how are aspects of these projects
alike/dissimilar/complementary (if applicable)? To what extent is this project building on lessons from
similar responses from previous interventions from this or other countries? (Please give references of all
documents that you have consulted)
Enter your response here
Page 9

10. 5.7. Logic Model/Results Chain
Please complete the Logic Model (Annex 2) which should demonstrate a causal link between impact, outcomes, outputs and main activities.
You need to consider the following questions when completing the Logic Model.
 Are the outcomes and outputs logically linked to achieve the impact of the project?
 Are the activities logically linked to the outputs in order to achieve the project results?
 Were the key stakeholders consulted when developing the results chain?
Annex 2: Logic Model
Impact Enter Long Term Result here
Outcome Enter 1. Medium Term Result here Enter 2. Medium Term Result here Enter 3. Medium Term Result here
Outputs
(These are linked to each
outcome)
Enter 1.1
Short Term
Result here
Enter 1.2
Short Term
Result here
Enter 1.3
Short Term
Result here
Enter 2.1
Short Term
Result here
Enter 2.2
Short Term
Result here
Enter 2.3
Short Term
Result here
Enter 3.1
Short Term
Result here
Enter 3.2
Short Term
Result here
Enter 3.3
Short Term
Result here
Main Activities
(These are linked to each
output)
Enter Activity
for 1.1 Short
Term Result
here
Enter Activity
for 1.2 Short
Term Result
here
Enter Activity
for 1.3 Short
Term Result
here
Enter Activity
for 2.1 Short
Term Result
here
Enter Activity
for 2.2 Short
Term Result
here
Enter Activity
for 2.3 Short
Term Result
here
Enter Activity
for 3.1 Short
Term Result
here
Enter Activity
for 3.2 Short
Term Result
here
Enter Activity
for 3.3 Short
Term Result
here
Enter Activity
for 1.1 Short
Term Result
Enter Activity
for 1.2 Short
Term Result
Enter Activity
for 1.3 Short
Term Result
Enter Activity
for 2.1 Short
Term Result
Enter Activity
for 2.2 Short
Term Result
Enter Activity
for 2.3 Short
Term Result
Enter Activity
for 3.1 Short
Term Result
Enter Activity
for 3.2 Short
Term Result
Enter Activity
for 3.3 Short
Term Result
Page 1
0

11. here here here here here here here here here
Enter Activity
for 1.1 Short
Term Result
here
Enter Activity
for 1.2 Short
Term Result
here
Enter Activity
for 1.3 Short
Term Result
here
Enter Activity
for 2.1 Short
Term Result
here
Enter Activity
for 2.2 Short
Term Result
here
Enter Activity
for 2.3 Short
Term Result
here
Enter Activity
for 3.1 Short
Term Result
here
Enter Activity
for 3.2 Short
Term Result
here
Enter Activity
for 3.3 Short
Term Result
here
Enter Activity
for 1.1 Short
Term Result
here
Enter Activity
for 1.2 Short
Term Result
here
Enter Activity
for 1.3 Short
Term Result
here
Enter Activity
for 2.1 Short
Term Result
here
Enter Activity
for 2.2 Short
Term Result
here
Enter Activity
for 2.3 Short
Term Result
here
Enter Activity
for 3.1 Short
Term Result
here
Enter Activity
for 3.2 Short
Term Result
here
Enter Activity
for 3.3 Short
Term Result
here
Enter Activity
for 1.1 Short
Term Result
here
Enter Activity
for 1.2 Short
Term Result
here
Enter Activity
for 1.3 Short
Term Result
here
Enter Activity
for 2.1 Short
Term Result
here
Enter Activity
for 2.2 Short
Term Result
here
Enter Activity
for 2.3 Short
Term Result
here
Enter Activity
for 3.1 Short
Term Result
here
Enter Activity
for 3.2 Short
Term Result
here
Enter Activity
for 3.3 Short
Term Result
here
Main Inputs
(These are linked to each
activity)
Enter Input
for 1.1 Short
Term Result
here
Enter Input
for 1.2 Short
Term Result
here
Enter Input
for 1.3 Short
Term Result
here
Enter Input
for 2.1 Short
Term Result
here
Enter Input
for 2.2 Short
Term Result
here
Enter Input
for 2.3 Short
Term Result
here
Enter Input
for 3.1 Short
Term Result
here
Enter Input
for 3.2 Short
Term Result
here
Enter Input
for 3.3 Short
Term Result
here
Enter Input
for 1.1 Short
Term Result
here
Enter Input
for 1.2 Short
Term Result
here
Enter Input
for 1.3 Short
Term Result
here
Enter Input
for 2.1 Short
Term Result
here
Enter Input
for 2.2 Short
Term Result
here
Enter Input
for 2.3 Short
Term Result
here
Enter Input
for 3.1 Short
Term Result
here
Enter Input
for 3.2 Short
Term Result
here
Enter Input
for 3.3 Short
Term Result
here
Enter Input
for 1.1 Short
Term Result
here
Enter Input
for 1.2 Short
Term Result
here
Enter Input
for 1.3 Short
Term Result
here
Enter Input
for 2.1 Short
Term Result
here
Enter Input
for 2.2 Short
Term Result
here
Enter Input
for 2.3 Short
Term Result
here
Enter Input
for 3.1 Short
Term Result
here
Enter Input
for 3.2 Short
Term Result
here
Enter Input
for 3.3 Short
Term Result
here
Enter Input
for 1.1 Short
Term Result
here
Enter Input
for 1.2 Short
Term Result
here
Enter Input
for 1.3 Short
Term Result
here
Enter Input
for 2.1 Short
Term Result
here
Enter Input
for 2.2 Short
Term Result
here
Enter Input
for 2.3 Short
Term Result
here
Enter Input
for 3.1 Short
Term Result
here
Enter Input
for 3.2 Short
Term Result
here
Enter Input
for 3.3 Short
Term Result
here
Enter Input Enter Input Enter Input Enter Input Enter Input Enter Input Enter Input Enter Input Enter Input
Page 1
1

12. for 1.1 Short
Term Result
here
for 1.2 Short
Term Result
here
for 1.3 Short
Term Result
here
for 2.1 Short
Term Result
here
for 2.2 Short
Term Result
here
for 2.3 Short
Term Result
here
for 3.1 Short
Term Result
here
for 3.2 Short
Term Result
here
for 3.3 Short
Term Result
here
Page 1
2
Note: For short-term projects, the project can have two levels of results only (instead of three).

13. 5.8. Cross Cutting Themes
Please indicate what contribution there will be on the IR Strategic Focus Areas and cross cutting themes
include consideration of the following:
 capacity building of civil society,
 climate change,
 child welfare,
 gender rights of women, men, boys and girls, supporting gender roles and responsibilities,
equitable share of resources, services and opportunities, equitable participation, division of labour
and protection,
 disaster risk reduction,
 disaster preparedness
 environmental protection
 others (please specify)
Enter the details for the Cross Cutting Themes here
5. Beneficiary Details
6.1. Direct Beneficiaries
Number of direct beneficiaries
(Disaggregate as far as possible by gender, age, disability, urban/rural, ethnicity/race, class/caste,
religion)
Enter your response here
What inequalities do exist between different social groups of beneficiaries in terms of access to and
control over resources, division of labour, decision making on the household and community level,
participation, power relations, security risks etc…? How will the project reduce these inequalities?
Enter your response here
6.2. Indirect Beneficiaries
Number of indirect beneficiaries
(Disaggregate as far as possible by gender, age, disability, internally displaced (IDPs), urban/rural,
ethnicity/race, class/caste, religion. In addition include the number of males and females as well)
Enter your response here
What profile of women, men, boys and girls of different social groups will indirectly benefit from this
project?
(E.g. rural or urban dwellers, literate, illiterate, employed, unemployed etc…)
Enter your response here
How will women, men, boys and girls of different social groups benefit from the project indirectly?
Enter your response here
Page 1
3

14. 6.3. Role of Beneficiaries
How were women, men, boys and girls of different social groups consulted?
Enter your response here
How are the findings from the consultation reflected in the proposed project design?
Enter your response here
How will women, men, boys and girls of different social groups participate in the project? (Please
comment with respect to all of the components for PCM e.g. – programme assessment, design,
implementation, M & E and learning)
Enter your response here
Is there any contribution/involvement from the community/beneficiaries in any form with regards to
this proposed project?
Enter your response here
Page 1
4

15. 6. Risk Analysis
Please complete the Risk Matrix below
(Risks are future problems/constraints that may affect the achievement & project results)
Risk Probability/
Likelihood
(High, Medium or Low)
Business Impact
(Select Level of Impact)
Risk Response
Strategy
(Select Risk Response
Strategy from Menu))
Detail of Risk
Response Strategy
Risk Owner
(Person Responsible for
Managing Risk)
Enter the risk here Select level of likelihood Select level of impact Select risk response
strategy
Enter your reason here Enter risk owner here
Enter the risk here Select level of likelihood Select level of impact Select risk response
strategy
Enter your reason here Enter risk owner here
Enter the risk here Select level of likelihood Select level of impact Select risk response
strategy
Enter your reason here Enter risk owner here
Enter the risk here Select level of likelihood Select level of impact Select risk response
strategy
Enter your reason here Enter risk owner here
Enter the risk here Select level of likelihood Select level of impact Select risk response
strategy
Enter your reason here Enter risk owner here
Page 1
5

16. 7. Implementation Methodology
8.1. Implementation Strategy
Briefly explain how will the project be implemented? (Needs rephrasing)
Enter your response here
8.2. Project Organogram
How will the project be managed?
Provide a chart/table illustrating the organisation chart of the project team that showing staff positions.
Use the organogram chart below to construct the organisation chart.
8.3. Implementation Plan (See Annex 6)
Provide a Gantt chart of activities linked to time frames. This should link to the main activities from the
log frame. Please plan on a weekly, monthly or quarterly basis, depending on the life span.
Clearly show the Key milestones and highlight any ‘critical path’ activities.
Refer to Annex 6 to complete the Implementation Plan
Page 1
6
*** This section should not exceed more than 3 pages.

17. 8. Value for Money
9.1. Overall Justification for Value for Money
Please explain why this project (and its core components) represents good value for money – in terms of
economy, efficiency, effectiveness and equity. What is the particular outcome that is being ‘valued’ in
this project? How are stakeholders being involved in identifying ‘value’ and how are their perspectives
being involved?
Enter your response here
9. Accountability
10.1. Accountability
Please explain how the IR Accountability Framework will be utilised during the project implementation
and completion.
Enter your response here
How does the project show commitment to agreed Islamic values, humanitarian principles and
international standards?
Enter your response here
How will you communicate information on the background of the agency, programme timelines,
beneficiary entitlements and selection criteria to the beneficiaries? How will you communicate the
project information to the wider communities?
Enter your response here
How will you develop a community based complaints system? How will you ensure that the complaints
system for males and females is equally functional? How will you communicate the complaints system
to staff, partners and beneficiaries? How will you deal with the complaints?
Enter your response here
10. Communication and Visibility
11.1. Visibility
Which tools (banners, stickers, video films, feeding website, radio reports etc…) will be used to make the
donor visible in the project?
Enter your response here
Page 1
7

18. Monitoring and Evaluation
12.1. Monitoring and Evaluation
Who is responsible overall within IR for M & E? (Please include your detailed Process Monitoring Plan under
Annex 3)
Enter the department and whether IRW or Country Office here
How will the results of the project be monitored (for female and male beneficiaries)?
(Please complete your Performance Monitoring Framework under Annex 4)
Enter your response here
Will a mid-term and end of project evaluation take place? How will you identify unintended programme
outcomes?
Enter your response here
Will there be an external evaluation?
Select your response
How will you ensure that community feedback (from both males and females) is captured, shared and
action is taken at an appropriate level?
Enter your response here
What mechanisms are in place to ensure issues are picked up at an early stage, acted upon and
disseminated so improvement occurs?
Enter your response here
Page 1
8
*** This section should not exceed more than 1 page.

19. Project
Activities
Time frame
(Months)
Person
Responsible
Indicator of
Success
Means of
Verification
Frequency
of
Monitoring
Tools to be
Used
Who Will
be Involved
from the
Stakeholder
s
Who Will
Receive the
Data
Enter Project
Activity here
Enter Time
frame here
Enter Person
Responsible
here
Enter
Indicator of
Success here
Enter Means
of
Verification
here
Enter
Frequency of
Monitoring
here
Enter Tools
to be Used
here
Enter
Involvement
from
Stakeholders
here
Enter Who
Will Receive
Data here
Enter Project
Activity here
Enter Time
frame here
Enter Person
Responsible
here
Enter
Indicator of
Success here
Enter Means
of
Verification
here
Enter
Frequency of
Monitoring
here
Enter Tools
to be Used
here
Enter
Involvement
from
Stakeholders
here
Enter Who
Will Receive
Data here
Enter Project
Activity here
Enter Time
frame here
Enter Person
Responsible
here
Enter
Indicator of
Success here
Enter Means
of
Verification
here
Enter
Frequency of
Monitoring
here
Enter Tools
to be Used
here
Enter
Involvement
from
Stakeholders
here
Enter Who
Will Receive
Data here
Page 1
9

20. Annex 4: Performance Monitoring Framework (PMF)
Results Performance
Indicators
Baseline Data Targets/
Milestones
Data Source
(Means of
Verification)
Data
Collection
Method
Frequency Responsibility
(Person or entity
responsible for
collecting data)
Assumptions
Impact (What are the
key indicators
to measure
progress in
achieving the
results)
Enter
Quantitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Outcome # 1 Enter
Quantitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Outcome # 2 Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Enter
Qualitative
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Enter
Frequency
Enter individual or
entity here
Enter Assumption here
Page 2
0

21. Indicator here Method here here
Output # 1.1 Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Output # 1.2 Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Output # 2.1 Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Output # 2.2 Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Enter
Qualitative
Indicator here
Enter Baseline
Data here
Enter Targets
here
Enter Data
Source here
Enter Data
Collection
Method here
Enter
Frequency
here
Enter individual or
entity here
Enter Assumption here
Page 2
1

22. 11. Feedback and Learning Mechanism
13.1. Methods of Learning
How will you capture learning? What additional learning mechanisms are in place to ensure that
learning is captured, stored, used and disseminated so cross learning occurs? Has this project used any
learning from a previous similar project and how has this learning incorporated?
Enter your response here
13.2. Beneficiary Feedback Mechanism
What mechanisms do you have in place to collect beneficiary feedback and improve your work?
Include a discussion of your beneficiary feedback mechanism, what you do with the information received from
beneficiaries and how you close the feedback loop (i.e. how do you respond to the feedback received)
Please refer to Section 13.2 within the Guidance Notes for further clarification on this area.
Enter your response here
12. Sustainability
14.1. Level of Project Sustainability
How will the benefits of the project be maintained after it has been completed?
Enter your response here
What will be the multiplier effect of such a programme in the community (other follow-on benefits)?
Enter your response here
How is the project environmentally, economically and socially sustainable?
Enter your response here
13. Exit Plan/Strategy
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2
*** This section should not exceed more than 1 page.

23. 15.1. Details Regarding Exit Plan/Strategy
Describe in detail the exit strategy for this project.
(Also include details here of asset disposal/retention etc…)
Enter your response here
How will the exit plan be communicated to the beneficiaries?
Enter your response here
14. Scalability and Replicability
16.1. Changing the Scale of Activities and Replicating the Project
Can the project be up scaled/down scaled?
Enter your response here
What features are there in the project design to ensure or promote the project or its core components
can be replicated and/or scaled up by other community members, organisations, donors and/or
government?
Enter your response here
15. Budget
17.1. Budget Format
Has an agreed budget been completed and attached using the latest format?
Enter your response here
Annex 5: Relevant Supporting Documents
Supporting Documents relevant for the Project Proposal
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24. Page 2
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25. Islamic Relief – Palestine Project Proposal
Annex 6: Activity Schedule/Implementation Plan
Project Name Enter Project Name here PIN Enter Project PIN
here
Donor
Name
Enter Donor Name here
Original Project
Calendar
Duration Enter No. of Months here Months Actual Project
Calendar
Duration Enter No. of Months here Months
Start Date Select Proposed Start Date Start Date Select Actual Start Date
End Date Select Proposed End Date End Date Select Actual End Date
Choose from one of the two options below to prepare your Gantt chart
Option 1: For Projects Up to 2 Years Long
S.N. Activity Duration: Year 1 2
Month J F M A M J J A S O N D J F M A M J J A S O N D
Project initiation, preparations and
planning
Outcome 1:
Enter Outcome 1 here from the Logic Model
Output 1.1:
Enter Output 1.1 here from the Logic Model
Activity 1.1.1:
Enter Activity 1.1.1 here from the Logic Model
Activity 1.1.2:
Enter Activity 1.1.2 here from the Logic Model
Activity 1.1.3:
Enter Activity 1.1.2 here from the Logic Model
Output 1.2:
Enter Output 1.2 here from the Logic Model
Activity 1.2.1:
1

26. Islamic Relief – Palestine Project Proposal
S.N. Activity Duration: Year 1 2
Month J F M A M J J A S O N D J F M A M J J A S O N D
Enter Activity 1.2.1 here from the Logic Model
Activity 1.2.2:
Enter Activity 1.2.2 here from the Logic Model
Activity 1.2.3:
Enter Activity 1.2.3 here from the Logic Model
Outcome 2:
Enter Outcome 2 here from the Logic Model
Output 2.1:
Enter Output 2.1 here from the Logic Model
Activity 2.1.1:
Enter Activity 2.1.1 here from the Logic Model
Activity 2.1.2:
Enter Activity 2.1.2 here from the Logic Model
Activity 2.1.3:
Enter Activity 2.1.3 here from the Logic Model
(…….and so on)
Monitoring, Reporting and Evaluation
Interim Report
Final Report
Interim Review
Final Evaluating
Project Closing
Option 2: For Projects Greater than 2 Years But Up to 6 Years
S.N. Activity Duration: Year 1 2 3 4 5 6
Quarter Period 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Project initiation, preparations and
planning
2

27. Islamic Relief – Palestine Project Proposal
S.N. Activity Duration: Year 1 2 3 4 5 6
Quarter Period 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Outcome 1:
Enter Outcome 1 here from the Logic Model
Output 1.1:
Enter Output 1.1 here from the Logic Model
Activity 1.1.1:
Enter Activity 1.1.1 here from the Logic Model
Activity 1.1.2:
Enter Activity 1.1.2 here from the Logic Model
Activity 1.1.3:
Enter Activity 1.1.2 here from the Logic Model
Output 1.2:
Enter Output 1.2 here from the Logic Model
Activity 1.2.1:
Enter Activity 1.2.1 here from the Logic Model
Activity 1.2.2:
Enter Activity 1.2.2 here from the Logic Model
Activity 1.2.3:
Enter Activity 1.2.3 here from the Logic Model
Outcome 2:
Enter Outcome 2 here from the Logic Model
Output 2.1:
Enter Output 2.1 here from the Logic Model
Activity 2.1.1:
Enter Activity 2.1.1 here from the Logic Model
Activity 2.1.2:
Enter Activity 2.1.2 here from the Logic Model
Activity 2.1.3:
Enter Activity 2.1.3 here from the Logic Model
(…….and so on)
Monitoring, Reporting and Evaluation
3

28. Islamic Relief – Palestine Project Proposal
S.N. Activity Duration: Year 1 2 3 4 5 6
Quarter Period 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Interim Report
Final Report
Interim Review
Final Evaluating
Project Closing
Signature of Project Coordinator Enter Signature here Signature of Programme Manager Enter Signature here
Date Select Date here Date Select Date here
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