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1. Proposal for Project
Cost Breakdown
“Client Name”
Prepared By:-
Your Company Name
User Address

2. Cover Letter for Project Cost Breakdown
2
Date
[Dear Mr./Ms./Mrs.]
[Job Title/Position]
[Department Name]
Greetings!
With due references, I am sending this proposal as a request for approval regarding our proposed
budget. As discussed in our meeting last [DATE],the proposal contain all the necessary cost associated
with the project. The Budget of the project is itemized into the component given below.
This Budget Provides include following items:
o Description of necessary cost associate with project
o Project Cost Estimate of tools and services used .
o Cost Summary of Project Execution
o Travel and miscellaneous expenses involved in project
Thank you for reviewing this proposal. Please contact me if you have any
questions about these recommendations or your financial portfolio in general.
Sincerely,
(Signature)

3. Table of Content
3
01. Purpose or Objective
of Budget Proposal
04. Period of Performance
02. Project Brief
03. Project Description
o Total Cost/Budget Estimated
o Budget for Direct Labor
o Budget of Material & Equipment
o Travel & Misc. Expenses or Budget
o Salary Benefits
o Budget for Hardware & Software Service
o Other benefits
1. Direct Cost
2. Indirect Cost: (Accounting & Maintenance)
05. Cost Elements:
06. Project Cost/Budget Summary
09. Past Experience
o Client Testimonials
(This refers to the foreseen return of investment once
the project is completed & running.)
07. Revenue Forecast
o About Us
o Our Team
08. Company Introduction
10. Terms of Payment
11. Next Steps
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4. Purpose or Objective of Project Cost Breakdown Proposal
4
To display the anticipated cost of project
Show all the expenditure of a budget
Help the investors to decide whether a project
merits funding
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Add Text Here
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5. Project Cost Breakdown Brief
5
Title Type Your Text Here Date MM/DD/YY
Clients/ Organization Details Add Text Holder Text Here Text Here
Introduction/ Overview Add Text Holder Text Here Text Here
Project Objectives Add Text Holder Text Here Text Here
Project Scope Add Text Holder Text Here Text Here
Target Audience Add Text Holder Text Here Text Here
Duration of Project Add Text Holder Text Here Text Here
Budget Details Add Text Holder Text Here Text Here
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6. Project Cost Breakdown Description
6
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Description
01
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Description
02
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Description
03
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Description
04
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Description
05

7. Period of Project Cost Breakdown Performance-1/3
7
Project Name - Timeline 2020
Jan Feb Mar Apr May
Project Task Owner Duration W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1
Strategic Planning
Project Development
Execution of Project
Project Maintenance
Analysis
Reporting
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8. Period of Project Cost Breakdown Performance-2/3
8
2020 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2020
Strategic
Planning
Project Development
Project
Execution
Data
Maintenance
Analysis
Reporting
Add
Text Here
Nov16 – Dec20
Jan5 - Feb1
Feb2 - Mar14
Mar14 – Apr2
Apr14 – May2
May25 – Oct20
Oct21 – Nov15
Milestone3
Mar14
Milestone2
Mar7Milestone1
Jan10
Milestone4
Jun29
Milestone5
Oct20
Milestone6
Nov30
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9. Period of Project Cost Breakdown Performance - 3/3
9
Elements Comments Actions
Strategic Planning
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Project Development
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Execution
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Maintenance
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Analysis
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30
Days
60
Days
90
Days
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10. Total Project Cost Breakdown Estimated
10
WBS Items #Units/Hrs. Cost/Unit/Hr. Sub Totals WBS Level 1 Totals % of Total
Project Management $306,300 20%
Project Manager 960 $100 $96,000
Project Team members 1920 $75 $144,000
Contractors (10% of software
development and testing)
$66,300
Hardware $76,000 5%
Handheld devices 100 $600 $60,000
Servers 4 $4,000 $16,000
Software $614,000 40%
Licensed software 100 $200 $20,0000
Software development* $594,000
Testing (10% of total hardware &
software costs)
$69,000 $69,000 5%
Training and Support $202,400 13%
Trainee cost 100 $500 $50,000
Travel Cost 12 $700 $8,400
Project team members 1920 $75 $144,000
Reserves (20% of
total estimate)
$253,540 $253,540 17%
Total Project Cost estimate $1,521,240
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11. Project Cost Breakdown for Direct Labor
11
Title or
Labor Category
Name of
Contractor
or Employee
Contractor
or Employee?
Burdened
Hourly Rate
Number
of Hours
Amount
Requested
[ TITLE ] [ NAME ] Contractor [ $$ ] [ ## ] [ $$ ]
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
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Your Text Here Your Text Here Your Text Here Your Text Here Subtotal - [ $$ ]
Your Text Here Your Text Here Your Text Here Your Text Here Total - [ $$ ]
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12. Project Cost Breakdown of Material and Equipment
12
Name of Materials
or Equipment
Price
Per Unit
No. of
Units Needed
Total
Amount
(Insert the name of the materials or
equipment needed)
USD 0.00 00 USD 0.00
Your Text Here USD 0.00 00 USD 0.00
Your Text Here USD 0.00 00 USD 0.00
Your Text Here USD 0.00 00 USD 0.00
Your Text Here USD 0.00 00 USD 0.00
TOTAL USD 0.00
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13. Travel and Misc. Expenses of Project Cost Breakdown
13
Name
of Traveller
Travel
Destination
Period
of Travel
Purpose
of Trip
Airline,
Transport,
& Hotel
Per
Diem
Total
Travel
Amount
[ INSERT NAME ]
[ INSERT TRAVEL
DESTINATION ]
[ INSERT
TRAVEL
PERIOD ]
[ SPECIFY
PURPOSE ]
USD 0.00 USD 0.00 USD 0.00
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
Text Here Text Here Text Here Text Here Text Here Text Here Text Here
TOTAL USD 0.00
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14. Project Cost Breakdown of Hardware and Software Service
14
COSTS
Category Item Quality Price Total
Hardware & Services User Workstations 7 $ 2,000 $ 14,000
Server System 2 $ 4,000 $ 8,000
Secure Networked Printers 2 $ 1,750 $ 3,500
Cable Installation 1 $ 6,200 $ 12,400
Software Licenses 1 $ 22,000 $ 44,000
System Training System Overview 10 $ 625 $ 6,250
Software 10 $ 625 $ 6,250
Tools 15 $ 875 $ 13,125
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15. Project Costs Breakdown Salary Benefits
15
Name of
Employee
Labor
Category
Hourly
Rate
Regular Hours
Consumed
Entitlement
of Benefits
Total
Amount
[ INSERT NAME
OF EMPLOYEE ]
[ INSERT LABOR
CATEGORY ]
$ 0.00 00
[ INSERT
BENEFITS GIVEN ]
$ 0.00
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here Your Text Here
TOTAL $ 0.00
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16. Project Cost Breakdown Other Benefits
16
Benefits
More effective promotion campaigns $ 58,000
Improved lead conversion $ 42,000
Better customer retention & loyalty $ 28,000
Enhanced productivity $ 35,000
Workflow efficiencies $ 28,000
Higher quality database $ 45,000
TOTAL BENEFITS $ 236,000
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17. Project Cost Breakdown Summary
17
Cost Element Total Estimated Cost
Materials and Equipment $ 0.00
Travel Expenses $ 0.00
Salaries and Benefits $ 0.00
TOTAL $ 0.00
Given the above, the total cost for the Project is estimated as follows:
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18. Project Cost Breakdown Revenue Forecast
18
F O R E C A S T P E R I O D
FINANCIAL STATEMENTS 2018 2019 2020 2021 2022
Assumptions
Income Statement
Sales Revenue 165,849 182,434 200,678 220,745 242,820
Cost of Goods Sold (COGS) 69,657 85,744 100,339 79,468 84,987
Gross Profit 96,193 96,690 100,339 141,277 157,833
Expenses
Salaries & Benefits 28,194 31,014 34,115 37,527 41,279
Rent & Overhead 15,000 15,000 15,000 15,000 15,000
Depreciation & Amortization 13,132 13,786 14,211 14,487 14,667
Interest 3,000 3,000 2,000 1,000 1,000
Total Expenses 59,327 62,800 65,326 68,014 71,946
Earnings Before Tax 36,866 33,890 35,013 73,263 85,887
Taxes 10,322 9,489 9,804 20,514 24,048
Net Earnings 26,543 24,401 25,209 52,749 61,839
The table is to refer the foreseen return of investment once the project is completed and running
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19. About Our Project Cost Breakdown
19
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your audience's attention.
Company’s Vision:
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Company‘s Mission:
o Add details on company’s history
o Previous line of services
o How it all started etc.
o Other key points
Background:
We believe it's all about YOU. Our focus is on meeting and surpassing your
personal short- and long-term financial goals, creating and implementing
processes for regularly reviewing and evaluating how your portfolio is doing,
and maximizing your return on investment over time
Our Focus:

20. Name 1
Designation
Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
Name 2
Designation
Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
Our Team (Template 1 of 2)
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21. Name 1
Designation
Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
Name 3
Designation
Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
Name 2
Designation
Write in brief (4-5 lines) on team member’s education background, past career experience,
similar experience in this company, achievements etc.
Our Team (Template 2 of 2)
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22. Client 3
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Client 2
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Client 1
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Client Testimonials
22

23. Terms of Project Cost Breakdown Payment
23
Terms of Sale
Net payment is due in either 7, 10, 30, 60, or 90 days
after the invoice date
Recurring Invoice
Line of Credit Pay
Invoice Factoring
Immediate Payment
Quotes & Estimates
Interest Invoice
Payment in Advance
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24. Next Step for Project Cost Breakdown
24
( COMPANY NAME )
[ NAME ], [ TITLE ] Date
Once the budget get approved, then our project team will start process them in fund
management and assigned the workflow processors for budget posting
Fund posting is created to record
the change to the fund.
A project plan is finalized when it is formally accepted
and approved by the project sponsor and other
designated stakeholders.
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25. Contact Us
25
Company Address
o Text Here
o Text Here
Phone Number
o Text Here
o Text Here
Email Id and Website
o Text Here
o Text Here
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26. 26
Additional
Slides

27. Our Mission
27
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Vision
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Goal
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Mission

28. Roadmap 3
28
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29. Roadmap 4
29
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30. Roadmap 5
30
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31. Roadmap 6
31
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32. Roadmap 7
32
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33. 30 60 90 Days Plan
33
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34. Timeline
34
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2016
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2017
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2018
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2019
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2020
Start End