Project Resource Management is one of the knowledge areas in Project Management. Presented on 25.2.2022.

1. Project Resource Management
Plan Resource Management
and
Estimate Activity Resources
Student Name: Priyadarsini Palaniapan
Student ID: 22UEM00912

2. Abraham Lincoln explains in his
quote that it is pointless to take
on a project without preparing
for it first. It is crucial to take the
time to think and get organised
to ensure the efficiency and the
success of a project.

3. Overview
of
Resource
Management

4. Resource Management in Projects
01
02
03
Estimate
04
Acquire
Manage
Use
02
01 Cost Resources
Human Resources
Material Resources
03
Right Resources
Right Time
Right Place
Success
of
Project

5. Objectives
Profitability of Project
Identifies cost and maximize
profits
Plan & Schedule Resources
Effective completion of
projects
Effective Use of Resources
Gives an insight on status of
available resources
Accurate Job Costing
Post-project reporting, helps in
estimates future jobs
Helps in Hiring Decision
Provides data for hiring needs
Produce Predictable Processes
Eliminates guesswork from job
costing, scheduling and
profitability

6. Plan
Resource
Management

7. Plan Resource Management
Section 1
Input
Table of Contents
Project Background Cost Resources
Project Charter Human Resources
Resource Management Plan Material Resources

8. Project Background
Project charter
Project title Project XYZ (Railway) Project Director Client
Start date XX/XX/XXXX End date XX/XX/XXXX Project Owner Client
Acceptance Criteria
The project will be accepted when agreed by the major stakeholders that the deliverables meet
their requirements.
Project scope Major Deliverables
• Infrastructure Works - Civil works, Permanent Way, New
Stations, Halt Building & Facilities
• System Works - Electrification, Signalling, Communication,
Automatic Fare Collection
An upgraded railway infrastructure including signalling and communications
with increasing speed, frequency, capacity and efficiency of services whilst
enhancing operational safety of both pasengger and freight trains
Risks Assumptions
Shortcomings in design and construction, delay in project due
to pandemic, health and weather.
Alocated budget is sufficient and timeline is reasonable, project team is
skilled and experienced and prompt support from stakeholders.

9. Project Charter
Objectives
To represent client and
carry out independent audit
and supervision to ensure
works carried out in
accordance to requirment,
fulfils the standards, rules
and regulations of
authorities.
Principles
• To increase quality of
overall construction with
additional supervision
• To ensure deliverables
are met
Project Implementation Organization Chart
Client
ICC Contractor
Design
Audit
Support & Control
Quality &
Progress
Design
Consultant
Sub-Con
In scope
To carry out the role of
Independent Checking
Consultant (ICC) by
performing audit on
Consultant’s design,
providing project support,
control and monitoring
quality & progress
Out of scope
To carry out design,
construction, supply,
installation, testing,
commissioning and
maintenance of the
project

10. Resource Management Plan
Project Charter
Project Description
Goals/Objectives
Principles
Requirements
Compliance
Assumptions
Risks
Deliverables
Stakeholders
• Scope Statement – In Scope
& Out Scope
• Major Deliverable
• Acceptance Criteria
Project’s
Final Results
Cost Resources
Human Resources
Material Resources
RBS
HQ
118
Staffs
110
Laptops
10
Vehicles
Monthly
Expenses
Site 1
45 Staffs
40
Laptops
20
Vehicles
Monthly
Expenses
Site 2
42 Staffs
38
Laptops
20
Vehicles
Monthly
Expenses
Site 3
27 Staffs
25
Laptops
10
Vehicles
Monthly
Expenses

11. Cost Resources
Staffs
Salary + Allowances
- Claimable from Client
Office Equipment &
Supplies
Laptop/Desktop, Printers,
Maintenance/Repair
Personal Protective Equipment
- Provided by ICC
Site Office - Provided by Contractor
Others – Provided by ICC
Facilities
Monthly Overhead
Rental, Legal Fees, Business
Insurance, Membership Renewals
- Provided by ICC
Vehicle
Car, Trucks, Maintenance, Repairs,
Travelling Cost
- Claimable from Client
Software License
Aconex, Primavera, Tilos, BIM
- Provided by Contractor

12. Project Director
Project Manager & Deputy Project Manager
• Specialist/Advisors
• QAQC
• Document
Controllers
• HR & Finance Sub Project Site Office
Site 2
Human Resources
The Dedicated Project Team (Flat Organization Structure)
Project Support &
Control
• Land Administration
• BIM
• Planning, Risk &
Control
• Contracts (QS)
Head of
Independent
Checking
Consultants
• Earthworks/Geotechnical
• Hydraulics/Hydrology/Drainage
• Bridge/Culverts/Roadworks
• Depot & Machineries
• Utilities
• Permanent Way (Track works)
• Systems (Electrification, Signalling &
Communication)
• Buildings/Stations (Civil & Structure, MEP
and Architect)
• Administrative
Main Project Site Office
Site 1
Sub Project Site Office
Site 3
45 Staffs
42 Staffs
27 Staffs
HQ
118 Staffs

13. Staff Management, Roles and Responsibilities
Position /
Location
HQ Site 1 Site 2 Site 3 Roles & Responsibilities
Head of Department 15 6 6 5 Manage team members’ roles, attend meetings,
ensure quality of work, report progress to Project
Manager
Senior Engineer 38 22 21 10 Design review, auditing, inspection at site, report
progress to HOD
Engineer 25 14 12 9 Assist in design review, auditing and inspection at site
Graduate Engineer 15 - - - Assist in design review, auditing and other related
tasks
Administrative 25 3 3 3 Administrative duties, document controlling,
correspondence
Total Staffs 118 45 42 27

14. Salary x 1.5 (multiplier factor) +
allowance x 1 (man-month input)
= Total Claimable
HOD
Graduate Engineer
Senior Engineer
Engineer
Admin
Man-Month Input Example
Salary x 1.5 (multiplier factor) +
allowance x 1 (man-month input)
= Total Claimable
Salary x 1.5 (multiplier factor) +
allowance x 1 (man-month input)
= Total Claimable
Salary x 1.5 (multiplier
factor) x 1 (man-month
input) = Total Claimable
Salary x 1.5 (multiplier
factor) x 1 (man-month
input) = Total Claimable

15. Applying Maslow’s Hierarchy of Need in Human Resources
Challenging job, achievement,
advancement, rewards,
recognition, performance
Job title, prestige & status
Work relations, professional
asscociations
Safe working conditions, benefits,
job security, job trainings
Salary, cafeteria, comfortable
environment, basic facilities
Self-
Actualization
Safety
Physiological
Social
Esteem
Growth, advancement, creativity
Self respect, prestige, status
Affection, belonging, love
Security, stability, freedom, comfort
Food, water, warmth

16. Material Resources
Description HQ Site 1 Site 2 Site 3
Office Equipment &
Supplies
Laptop/Desktop 110 40 38 25
Printers/Plotters 68 10 10 5
Cartridges Consumption based
Shipping & Postage When necessary
Maintenance &
Repair When necessary
PPE Consumption based
Software License
Aconex 110 Users 40 Users 38 Users 25 Users
Tilos 8 3 3 1
Primavera 8 3 3 1
BIM 5 - - -
Vehicles
Car/Trucks 10 20 20 10
Maintenance &
Repair Monthly based
Travelling Expenses Monthly based
Facilities
Project Site Office
with full facilities
- 1 1 1
Staff Accommodation - 5 8 3
Parking 1 Lot - - -

17. Plan Resource Management
Section 2
Tools & Techniques
Table of Contents
Resource Breakdown Structure (RBS)
RACI Matrix
Resource Levelling and Resource Smoothing

18. Scope/Outcome
HQ
Staffs
Head of
Dept
15
Sr Engr
38
Engr
25
Gr. Engr
15
Admin
25
Office
Equip/
Supplies
Laptop
Desktop
110
Printer
Plotter
68
Cartridge/
Maintenanc
e
TBA
Shippin
g
Postage
TBA
PPE
TBA
Software
License
Aconex
110
Users
Tilos 8
Primaver
a 8
BIM
5
Vehicle
Car
Trucks
10
Maintenance
Repair
TBA
Facility
Parking
1 Lot
Site 1
Staffs
Head of
Dept
6
Sr Engr
22
Engr
14
Admin
3
Office
Equip/
Supplies
Laptop
Desktop
40
Printer
Plotter
10
Cartridge/
Maintenanc
e
TBA
Shipping
Postage
TBA
PPE
TBA
Software
License
Aconex
40
Users
Tilos 3
Primaver
a 3
Vehicle
Car
Trucks
20
Maintenance
Repair
TBA
Facility
PSO
1
Staff
Accommodation
5
Site 2
Staffs
Head of
Dept
6
Sr Engr
21
Engr
12
Admin
3
Office
Equip/
Supplie
s
Laptop
Desktop
38
Printer
Plotter
10
Cartridge/
Maintenance
TBA
Shipping
Postage
TBA
PPE
TBA
Software
License
Aconex
38
Users
Tilos 3
Primavera
3
Vehicle
Car
Trucks
10
Maintenance
Repair
TBA
Facility
PSO
1
Staff
Accommodation
8
Site 3
Head of
Dept
5
Sr Engr
10
Engr
9
Admin
3
Office
Equip/
Supplies
Laptop
Desktop
25
Printer
Plotter
5
Cartridge/
Maintenance
TBA
Shipping
Postage
TBA
PPE
TBA
Software
License
Aconex
25
Users
Tilos 1
Primavera
1
Vehicle
Car
Trucks
10
Maintenance
Repair
TBA
Facility
PSO
1
Staff
Accommodation
3
Resource Breakdown Structure (RBS)

19. RACI Chart
Roles/
Tasks
HOD Senior
Engineer
Engineer Graduate
Engineer
Admin
Meetings R I I
Preparing Reports/
Minutes
R
Review Letters/
Documents
R I
Design Review A R R R I
Audit Forms A C R R R
Finalising Draft
Letters
C C C R
Incoming & Outgoing
Emails
I R
Outgoing Letters I R
Example of RACI Chart
R Responsible
A Accountable
C Consulted
I Informed
Legend

20. 0
2
4
6
8
10
12
14
Limit 10 staffs
0
2
4
6
8
10
12
14
0
2
4
6
8
10
12
14
Limit 10 staffs
Changes
in
schedule
Limit 10 staffs
NO
Changes
in
schedule
Workforce Requirement
Resource Levelling Resource Smoothing
Resource Levelling and Resource Smoothing

21. Plan Resource Management
Section 3
Outputs

22. Input, Tools & Techniques and Output
Plan Resource Management
• Project Charter – Scope, Deliverables,
Value
• Resources – Team, Job Scope, Staff
Management, Materials
• Project Documents - Processes,
Progress, Changes
• Organization Factors – Policies,
Trend, Political Changes
• Expert Judgement - Advisors
• Hierarchical Charts
• Roles and Responsibilities
• Man-Month Input
• Resources Breakdown Structure (RBS)
• RACI Chart
• Resources Levelling and Smoothing
• Technologies i.e. Microsoft Project,
Primavera, Tilos
• Meetings
Output
Input
Tools
• Resource Management Plan
• Man-Month Input
• Project Charter
• Team Charter
• Logs
• Risk Register
• Lesson Learned

23. Estimate
Activity
Resources

24. Input, Tools & Techniques and Output
Estimate Activity Resources
• Resource Management Plan
• Scope, Deliverables, Value
• Activity Attributes
• Activity List
• Assumption Log
• Cost Estimates
• Resource Calendars
• Risk Register
• Organization Factors – Policies,
Trend, Political Changes
• Process Assets
• Expert Judgement – Advisors
• Resource Calendar
• Bottom Up Estimating
• Analogous Estimating
• Parametric Estimating
• Data Analysis
• Technologies i.e. Microsoft
Project, Primavera, Tilos
• Meetings
Output
Input Tools
• Resource Requirements
• Basis of Estimates
• Resource Breakdown Structure
• Project Document Updates
• Lesson Learned

25. Analogous Estimation
HQ
Site 1
Site 2
Site 3
130
50
51
35
23
Site 4
HQ
Site 1
Site 2
Site 3
118
45
42
27
Previous Project
Length 210km
New Project
Length 192km
New Project
Similar Project Units
Previous similar project
units used to make
estimation for new project
New Project
Length 192km
Previous Project
Length 210km
Parametric Estimation

26. Analysis of Alternatives
Resources Option A Option B Option C
Recruitment Hire new talents • Use available talents
• Networks
• Transfer from other
projects
• Outsourcing
Office Equipment Buy new equipment Rental equipment Transfer from other
projects/site office
Software License Buy new Use or share existing Acquire from
Contractor/Client
Vehicles Buy new Rent Use vehicles from other
projects
Facilities/Staff
Accommodation
Provided by company Pay allowance to staffs No allocation

27. Expert/Advisors
judgements base on
previous projects
Expert Analogous
Analogous
estimates, using
historical data on
similar projects
Parametric
Parametric
estimates, using
mathematical
calculations
Alternative
Analysis
Analyzing available
options
Group
Decision
Project
management team
discuss and decide
Flow Chart of Estimate Activity Resources

28. Findings &
Conclusion

29. Tailoring Consideration
Full time or part time,
outsourcing
Acquisition of Team Members
Training and development of the
team, training materials, special
needs, diversity management
Team Management
Initiation, planning, execution,
monitoring, controlling, closure
Life Cycle Approach
Diversity background of
team
Diversity
Physical location of team
members and resources
Physical Location
Special resources in the
industry
Industry Specific Resources

30. Trends
Trends and Emerging Practices
• Just-In-Time
• Lean Management
• Kaizen
Resource Management
Methods
Virtual/Distributed
Teams
• Different geographic area
• Remote working
Emotional Intelligence (EI)
• Improve inbound and
outbound competencies
• Reduction of staff turnover
Self Organizing Teams
• Absence of centralized
control

31. Emotional Intelligence (EI)
Self-
Awareness
Understanding our own:
Emotions, goals,
motivations, strengths,
weakness
Self-
Management
Think before acting
Suspending snap
judgements
Impulsive decisions
Social
Awareness
Understanding and
considering others feeling
Ability to read nonverbal
cues and body language
Social Skill
Managing groups of
people
Building social networks
Building rapport
Finding common ground
with stakeholders
Components of Emotional Intelligence (EI)
Inbound
Competencies
Outbound
Competencies