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Project Resource Management
The document outlines a project resource management plan led by Priyadarsini Palaniapan for a railway project, highlighting the importance of thorough preparation for project success. It details aspects such as resource management, project objectives, deliverables, and team organization while addressing risks and compliance requirements. The plan includes resource breakdown structures, roles and responsibilities, budgeting for various resources, and methodologies for estimating resource needs.
Project Resource Management
- 1. Project Resource Management PlanResource Management and Estimate Activity Resources Student Name: Priyadarsini Palaniapan Student ID: 22UEM00912
- 2. Abraham Lincoln explainsin his quote that it is pointless to take on a project without preparing for it first. It is crucial to take the time to think and get organised to ensure the efficiency and the success of a project.
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- 4. Resource Management inProjects 01 02 03 Estimate 04 Acquire Manage Use 02 01 Cost Resources Human Resources Material Resources 03 Right Resources Right Time Right Place Success of Project
- 5. Objectives Profitability of Project Identifiescost and maximize profits Plan & Schedule Resources Effective completion of projects Effective Use of Resources Gives an insight on status of available resources Accurate Job Costing Post-project reporting, helps in estimates future jobs Helps in Hiring Decision Provides data for hiring needs Produce Predictable Processes Eliminates guesswork from job costing, scheduling and profitability
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- 7. Plan Resource Management Section1 Input Table of Contents Project Background Cost Resources Project Charter Human Resources Resource Management Plan Material Resources
- 8. Project Background Project charter Projecttitle Project XYZ (Railway) Project Director Client Start date XX/XX/XXXX End date XX/XX/XXXX Project Owner Client Acceptance Criteria The project will be accepted when agreed by the major stakeholders that the deliverables meet their requirements. Project scope Major Deliverables • Infrastructure Works - Civil works, Permanent Way, New Stations, Halt Building & Facilities • System Works - Electrification, Signalling, Communication, Automatic Fare Collection An upgraded railway infrastructure including signalling and communications with increasing speed, frequency, capacity and efficiency of services whilst enhancing operational safety of both pasengger and freight trains Risks Assumptions Shortcomings in design and construction, delay in project due to pandemic, health and weather. Alocated budget is sufficient and timeline is reasonable, project team is skilled and experienced and prompt support from stakeholders.
- 9. Project Charter Objectives To representclient and carry out independent audit and supervision to ensure works carried out in accordance to requirment, fulfils the standards, rules and regulations of authorities. Principles • To increase quality of overall construction with additional supervision • To ensure deliverables are met Project Implementation Organization Chart Client ICC Contractor Design Audit Support & Control Quality & Progress Design Consultant Sub-Con In scope To carry out the role of Independent Checking Consultant (ICC) by performing audit on Consultant’s design, providing project support, control and monitoring quality & progress Out of scope To carry out design, construction, supply, installation, testing, commissioning and maintenance of the project
- 10. Resource Management Plan ProjectCharter Project Description Goals/Objectives Principles Requirements Compliance Assumptions Risks Deliverables Stakeholders • Scope Statement – In Scope & Out Scope • Major Deliverable • Acceptance Criteria Project’s Final Results Cost Resources Human Resources Material Resources RBS HQ 118 Staffs 110 Laptops 10 Vehicles Monthly Expenses Site 1 45 Staffs 40 Laptops 20 Vehicles Monthly Expenses Site 2 42 Staffs 38 Laptops 20 Vehicles Monthly Expenses Site 3 27 Staffs 25 Laptops 10 Vehicles Monthly Expenses
- 11. Cost Resources Staffs Salary +Allowances - Claimable from Client Office Equipment & Supplies Laptop/Desktop, Printers, Maintenance/Repair Personal Protective Equipment - Provided by ICC Site Office - Provided by Contractor Others – Provided by ICC Facilities Monthly Overhead Rental, Legal Fees, Business Insurance, Membership Renewals - Provided by ICC Vehicle Car, Trucks, Maintenance, Repairs, Travelling Cost - Claimable from Client Software License Aconex, Primavera, Tilos, BIM - Provided by Contractor
- 12. Project Director Project Manager& Deputy Project Manager • Specialist/Advisors • QAQC • Document Controllers • HR & Finance Sub Project Site Office Site 2 Human Resources The Dedicated Project Team (Flat Organization Structure) Project Support & Control • Land Administration • BIM • Planning, Risk & Control • Contracts (QS) Head of Independent Checking Consultants • Earthworks/Geotechnical • Hydraulics/Hydrology/Drainage • Bridge/Culverts/Roadworks • Depot & Machineries • Utilities • Permanent Way (Track works) • Systems (Electrification, Signalling & Communication) • Buildings/Stations (Civil & Structure, MEP and Architect) • Administrative Main Project Site Office Site 1 Sub Project Site Office Site 3 45 Staffs 42 Staffs 27 Staffs HQ 118 Staffs
- 13. Staff Management, Rolesand Responsibilities Position / Location HQ Site 1 Site 2 Site 3 Roles & Responsibilities Head of Department 15 6 6 5 Manage team members’ roles, attend meetings, ensure quality of work, report progress to Project Manager Senior Engineer 38 22 21 10 Design review, auditing, inspection at site, report progress to HOD Engineer 25 14 12 9 Assist in design review, auditing and inspection at site Graduate Engineer 15 - - - Assist in design review, auditing and other related tasks Administrative 25 3 3 3 Administrative duties, document controlling, correspondence Total Staffs 118 45 42 27
- 14. Salary x 1.5(multiplier factor) + allowance x 1 (man-month input) = Total Claimable HOD Graduate Engineer Senior Engineer Engineer Admin Man-Month Input Example Salary x 1.5 (multiplier factor) + allowance x 1 (man-month input) = Total Claimable Salary x 1.5 (multiplier factor) + allowance x 1 (man-month input) = Total Claimable Salary x 1.5 (multiplier factor) x 1 (man-month input) = Total Claimable Salary x 1.5 (multiplier factor) x 1 (man-month input) = Total Claimable
- 15. Applying Maslow’s Hierarchyof Need in Human Resources Challenging job, achievement, advancement, rewards, recognition, performance Job title, prestige & status Work relations, professional asscociations Safe working conditions, benefits, job security, job trainings Salary, cafeteria, comfortable environment, basic facilities Self- Actualization Safety Physiological Social Esteem Growth, advancement, creativity Self respect, prestige, status Affection, belonging, love Security, stability, freedom, comfort Food, water, warmth
- 16. Material Resources Description HQSite 1 Site 2 Site 3 Office Equipment & Supplies Laptop/Desktop 110 40 38 25 Printers/Plotters 68 10 10 5 Cartridges Consumption based Shipping & Postage When necessary Maintenance & Repair When necessary PPE Consumption based Software License Aconex 110 Users 40 Users 38 Users 25 Users Tilos 8 3 3 1 Primavera 8 3 3 1 BIM 5 - - - Vehicles Car/Trucks 10 20 20 10 Maintenance & Repair Monthly based Travelling Expenses Monthly based Facilities Project Site Office with full facilities - 1 1 1 Staff Accommodation - 5 8 3 Parking 1 Lot - - -
- 17. Plan Resource Management Section2 Tools & Techniques Table of Contents Resource Breakdown Structure (RBS) RACI Matrix Resource Levelling and Resource Smoothing
- 18. Scope/Outcome HQ Staffs Head of Dept 15 Sr Engr 38 Engr 25 Gr.Engr 15 Admin 25 Office Equip/ Supplies Laptop Desktop 110 Printer Plotter 68 Cartridge/ Maintenanc e TBA Shippin g Postage TBA PPE TBA Software License Aconex 110 Users Tilos 8 Primaver a 8 BIM 5 Vehicle Car Trucks 10 Maintenance Repair TBA Facility Parking 1 Lot Site 1 Staffs Head of Dept 6 Sr Engr 22 Engr 14 Admin 3 Office Equip/ Supplies Laptop Desktop 40 Printer Plotter 10 Cartridge/ Maintenanc e TBA Shipping Postage TBA PPE TBA Software License Aconex 40 Users Tilos 3 Primaver a 3 Vehicle Car Trucks 20 Maintenance Repair TBA Facility PSO 1 Staff Accommodation 5 Site 2 Staffs Head of Dept 6 Sr Engr 21 Engr 12 Admin 3 Office Equip/ Supplie s Laptop Desktop 38 Printer Plotter 10 Cartridge/ Maintenance TBA Shipping Postage TBA PPE TBA Software License Aconex 38 Users Tilos 3 Primavera 3 Vehicle Car Trucks 10 Maintenance Repair TBA Facility PSO 1 Staff Accommodation 8 Site 3 Head of Dept 5 Sr Engr 10 Engr 9 Admin 3 Office Equip/ Supplies Laptop Desktop 25 Printer Plotter 5 Cartridge/ Maintenance TBA Shipping Postage TBA PPE TBA Software License Aconex 25 Users Tilos 1 Primavera 1 Vehicle Car Trucks 10 Maintenance Repair TBA Facility PSO 1 Staff Accommodation 3 Resource Breakdown Structure (RBS)
- 19. RACI Chart Roles/ Tasks HOD Senior Engineer EngineerGraduate Engineer Admin Meetings R I I Preparing Reports/ Minutes R Review Letters/ Documents R I Design Review A R R R I Audit Forms A C R R R Finalising Draft Letters C C C R Incoming & Outgoing Emails I R Outgoing Letters I R Example of RACI Chart R Responsible A Accountable C Consulted I Informed Legend
- 20. 0 2 4 6 8 10 12 14 Limit 10 staffs 0 2 4 6 8 10 12 14 0 2 4 6 8 10 12 14 Limit10 staffs Changes in schedule Limit 10 staffs NO Changes in schedule Workforce Requirement Resource Levelling Resource Smoothing Resource Levelling and Resource Smoothing
- 21. Plan Resource Management Section3 Outputs
- 22. Input, Tools &Techniques and Output Plan Resource Management • Project Charter – Scope, Deliverables, Value • Resources – Team, Job Scope, Staff Management, Materials • Project Documents - Processes, Progress, Changes • Organization Factors – Policies, Trend, Political Changes • Expert Judgement - Advisors • Hierarchical Charts • Roles and Responsibilities • Man-Month Input • Resources Breakdown Structure (RBS) • RACI Chart • Resources Levelling and Smoothing • Technologies i.e. Microsoft Project, Primavera, Tilos • Meetings Output Input Tools • Resource Management Plan • Man-Month Input • Project Charter • Team Charter • Logs • Risk Register • Lesson Learned
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- 24. Input, Tools &Techniques and Output Estimate Activity Resources • Resource Management Plan • Scope, Deliverables, Value • Activity Attributes • Activity List • Assumption Log • Cost Estimates • Resource Calendars • Risk Register • Organization Factors – Policies, Trend, Political Changes • Process Assets • Expert Judgement – Advisors • Resource Calendar • Bottom Up Estimating • Analogous Estimating • Parametric Estimating • Data Analysis • Technologies i.e. Microsoft Project, Primavera, Tilos • Meetings Output Input Tools • Resource Requirements • Basis of Estimates • Resource Breakdown Structure • Project Document Updates • Lesson Learned
- 25. Analogous Estimation HQ Site 1 Site2 Site 3 130 50 51 35 23 Site 4 HQ Site 1 Site 2 Site 3 118 45 42 27 Previous Project Length 210km New Project Length 192km New Project Similar Project Units Previous similar project units used to make estimation for new project New Project Length 192km Previous Project Length 210km Parametric Estimation
- 26. Analysis of Alternatives ResourcesOption A Option B Option C Recruitment Hire new talents • Use available talents • Networks • Transfer from other projects • Outsourcing Office Equipment Buy new equipment Rental equipment Transfer from other projects/site office Software License Buy new Use or share existing Acquire from Contractor/Client Vehicles Buy new Rent Use vehicles from other projects Facilities/Staff Accommodation Provided by company Pay allowance to staffs No allocation
- 27. Expert/Advisors judgements base on previousprojects Expert Analogous Analogous estimates, using historical data on similar projects Parametric Parametric estimates, using mathematical calculations Alternative Analysis Analyzing available options Group Decision Project management team discuss and decide Flow Chart of Estimate Activity Resources
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- 29. Tailoring Consideration Full timeor part time, outsourcing Acquisition of Team Members Training and development of the team, training materials, special needs, diversity management Team Management Initiation, planning, execution, monitoring, controlling, closure Life Cycle Approach Diversity background of team Diversity Physical location of team members and resources Physical Location Special resources in the industry Industry Specific Resources
- 30. Trends Trends and EmergingPractices • Just-In-Time • Lean Management • Kaizen Resource Management Methods Virtual/Distributed Teams • Different geographic area • Remote working Emotional Intelligence (EI) • Improve inbound and outbound competencies • Reduction of staff turnover Self Organizing Teams • Absence of centralized control
- 31. Emotional Intelligence (EI) Self- Awareness Understandingour own: Emotions, goals, motivations, strengths, weakness Self- Management Think before acting Suspending snap judgements Impulsive decisions Social Awareness Understanding and considering others feeling Ability to read nonverbal cues and body language Social Skill Managing groups of people Building social networks Building rapport Finding common ground with stakeholders Components of Emotional Intelligence (EI) Inbound Competencies Outbound Competencies