This document provides guidance on best practices for managing externally funded sponsored research projects. It outlines key roles and responsibilities, including project initiation, budget monitoring, reporting requirements, and project closure. Effective project management is important to ensure funds are spent efficiently and funder expectations are met. Regular budget reviews and exception reporting help identify risks or variances. While unanticipated events may occur, open communication between all parties helps address issues and fulfill obligations.
The document discusses funding programs offered by IWT, the Flemish agency for Innovation by Science and Technology. It describes the Baekeland and Innovation Mandates programs which provide funding for research collaborations between researchers and companies. The Baekeland program supports doctoral research projects conducted jointly with industry, while Innovation Mandates fund the transfer of research results to companies through spin-offs or existing company partnerships. Eligibility requirements, budgets, intellectual property policies and application deadlines are also summarized.
This document provides an overview of key considerations for developing successful research proposals at University College London (UCL). It discusses common challenges such as regulatory requirements and funder innovations. The document emphasizes engaging stakeholders early, understanding approval processes, accurately assessing risks, and ensuring costing adheres to policies. It also summarizes resources for proposal development available through UCL Research Services, including training, guidance on full economic costing and cost recovery, and support navigating roles and responsibilities across academic departments and the university.
The document summarizes how a radiology research administration department supports investigators through various services. These include educating and mentoring investigators, assisting with grant proposals, managing awarded funds, coordinating projects, and reviewing protocols that utilize radiology resources. The goal is to allow investigators to focus on science by handling regulatory requirements and other administrative duties behind the scenes. Services cover all stages from developing ideas to fiscal management of funded projects.
Horizon 2020 rules outline funding rates and eligibility criteria for different types of actions in 2017. The evaluation process is designed to be fair, impartial and efficient, taking around 5 months. Proposals are evaluated based on excellence, impact, and quality of implementation against weighted criteria. Successful proposals clearly address the call topics, have measurable objectives, and convincingly demonstrate how impacts will be achieved and work implemented.
Monotoring and evaluation principles and theoriescommochally
This document discusses monitoring and evaluation (M&E) capacity in Tanzania. It notes that while M&E is important for improving development outcomes, many countries, including Tanzania, lack necessary M&E capacity at both the individual and institutional levels. Comprehensive training is needed to address gaps in M&E skills. The document outlines the differences between monitoring, which tracks project progress, and evaluation, which assesses outcomes and impacts in more depth. Both M&E are important management tools that provide useful feedback when integrated.
The document provides an overview of research support services at the University of Florida including the Division of Research Program Development which assists faculty in finding funding, the Division of Sponsored Programs which handles research agreements and awards, and the Division of Research Compliance which ensures research is conducted according to regulations. Contact information is provided for each division's director and staff to assist researchers with questions.
The document discusses funding programs offered by IWT, the Flemish agency for Innovation by Science and Technology. It describes the Baekeland and Innovation Mandates programs which provide funding for research collaborations between researchers and companies. The Baekeland program supports doctoral research projects conducted jointly with industry, while Innovation Mandates fund the transfer of research results to companies through spin-offs or existing company partnerships. Eligibility requirements, budgets, intellectual property policies and application deadlines are also summarized.
This document provides an overview of key considerations for developing successful research proposals at University College London (UCL). It discusses common challenges such as regulatory requirements and funder innovations. The document emphasizes engaging stakeholders early, understanding approval processes, accurately assessing risks, and ensuring costing adheres to policies. It also summarizes resources for proposal development available through UCL Research Services, including training, guidance on full economic costing and cost recovery, and support navigating roles and responsibilities across academic departments and the university.
The document summarizes how a radiology research administration department supports investigators through various services. These include educating and mentoring investigators, assisting with grant proposals, managing awarded funds, coordinating projects, and reviewing protocols that utilize radiology resources. The goal is to allow investigators to focus on science by handling regulatory requirements and other administrative duties behind the scenes. Services cover all stages from developing ideas to fiscal management of funded projects.
Horizon 2020 rules outline funding rates and eligibility criteria for different types of actions in 2017. The evaluation process is designed to be fair, impartial and efficient, taking around 5 months. Proposals are evaluated based on excellence, impact, and quality of implementation against weighted criteria. Successful proposals clearly address the call topics, have measurable objectives, and convincingly demonstrate how impacts will be achieved and work implemented.
Monotoring and evaluation principles and theoriescommochally
This document discusses monitoring and evaluation (M&E) capacity in Tanzania. It notes that while M&E is important for improving development outcomes, many countries, including Tanzania, lack necessary M&E capacity at both the individual and institutional levels. Comprehensive training is needed to address gaps in M&E skills. The document outlines the differences between monitoring, which tracks project progress, and evaluation, which assesses outcomes and impacts in more depth. Both M&E are important management tools that provide useful feedback when integrated.
The document provides an overview of research support services at the University of Florida including the Division of Research Program Development which assists faculty in finding funding, the Division of Sponsored Programs which handles research agreements and awards, and the Division of Research Compliance which ensures research is conducted according to regulations. Contact information is provided for each division's director and staff to assist researchers with questions.
Dollars and Rands: Budget Planning Pre- and Post-awardHopkinsCFAR
This document provides guidelines for young and emerging researchers applying for NIH and MRC grants. It discusses the main types of NIH grant funding, including R01, R03 and R21 grants. It emphasizes that reviewers evaluate the scientific merit and budget separately. The budget structure, common expenses, and exchange rate considerations for international applicants are also outlined. Closeout procedures like submitting final reports are described. Tips include using a conservative exchange rate and budgeting approach for international grants.
Launching the Admin Burden in Canada (ABC) Partnership Initiative - Janet Hal...CASRAI
CASRAI introduces a new initiative to support and inform efforts at Industry Canada and the funding agencies to achieve a tangible reduction in the adverse impacts of research administration burden in the Canadian research ecosystem. The end goal is to allow researchers to spend more time on research. This collaborative project will focus on the various issues that contribute to undue administrative burden in the various research management processes shared between the research-performing and the research-funding sectors in Canada. The participating organizations will partner with Industry Canada and with the federal agencies in initiatives to reduce undue burden in related federal programs and identify institutional processes that could be streamlined.
Your Research Project - Effective Post Award Managementmds-rkto
The document provides information about the Research Support Group at the University and how they can help researchers with various aspects of managing research projects and grants. It discusses the five teams within Research Support - Research Facilitators, Research Finance, Research Contracts, Governance and Ethics, and Quality Management. It summarizes the services each team provides, such as project costings, contract negotiation, ethical approval processes, and financial administration. It emphasizes communicating needs to the Research Support Group early and providing required documentation to help the projects run smoothly.
The document provides guidance on building budgets for NIH grant applications. It discusses getting started with budget preparation, types of budgets including modular and itemized budgets, budget components such as personnel, equipment, travel, and indirect costs. Tips are provided for each budget section including calculating effort for personnel and justifying large expenses. The document emphasizes planning ahead and building a budget that reflects the real needs and costs of the proposed research.
This document provides an overview of research grant and expense management procedures. It outlines the objectives of research finance training and explains the need to comply with internal and external regulations. It describes eligible expense categories like compensation, travel, equipment and supplies. Guidelines are provided for completing expense forms, establishing accounts, and meeting timelines. Web resources with additional policies and procedures are also referenced. The overall aim is to help faculty understand rules for processing paperwork and expenses associated with research grants.
The document provides information about the launch of the Eugene Washington PCORI Engagement Awards Program. It summarizes the three areas of funding opportunities - Knowledge Awards, Training and Development Awards, and Dissemination and Implementation Awards. Eligible applicants can apply through an online system. The review process considers criteria such as program fit, project plan and timeline, qualifications, personnel, past performance, and budget. Questions from webinar participants would be answered.
A business incubator provides resources and services to accelerate the development of entrepreneurial companies. It offers workspace, business support, networking opportunities, and mentoring that are developed and coordinated by the incubator's management. While incubators may provide cheap rent or utilize existing buildings, their primary purpose is supporting entrepreneurial success through customized business assistance programs rather than simply offering affordable real estate. Effective university-based incubators must balance the needs of faculty, students, and client companies by creating opportunities for research, projects, employment, and engaging all stakeholders to ensure the success of the program and its clients.
The Clinical Trials Office (CTO) facilitates clinical research studies at the University of Iowa involving human subjects by processing contracts and agreements between researchers and industry sponsors, ensuring proper review and approval of study protocols and budgets, and establishing accounts to manage study funding. The CTO handles tasks such as negotiating contracts, obtaining necessary approvals, invoicing sponsors, and providing support to research teams throughout the process of initiating and conducting industry-sponsored clinical trials and pre-clinical studies at the university.
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The document discusses managing university resources and developing public-private partnerships. It outlines the emerging higher education environment with increasing pressures from students, technology, markets and competitors. Several universities were analyzed using a SWOT framework to identify strengths, weaknesses, opportunities and threats. Key messages discussed include the need to shift emphasis from funding to resources and activities, increase innovative solutions, and foster public-private partnerships and interdisciplinary collaboration to increase impact.
The document summarizes a grant writers' workshop that covered the NIH application and scoring process. It discusses major changes to NIH scoring, applications, and the grants process. Workshop sections focused on analyzing request for proposals, preparing and submitting applications, determining allowable costs, and administering grants in compliance with uniform requirements.
The NSERC Engage Grant provides up to $25,000 to support new research collaborations between university researchers and companies in Canada. The grant aims to address specific problems identified by companies. Key eligibility criteria include having no previous collaboration between the researcher and company, and the researcher must demonstrate past peer-reviewed funding. Successful applications clearly define a company problem, propose innovative research to solve it, and have a letter of support detailing the company's cash/in-kind contributions and benefits expected from the partnership.
Engr. Asad Rasheed is a Project Control Engineer at Bin Ladin Harmian Sharifain Construction in Makkah, Saudi Arabia. He has over 8 years of experience in project control, procurement, and maintenance engineering. He holds a Master's degree in Engineering Management and Bachelor's degree in Electronics. His responsibilities include cost control, scheduling, procurement, and ensuring project delivery is on time and on budget.
The document provides an overview and agenda for a project leaders training course on grants management. It discusses the goals of developing grants management knowledge and skills. The course objectives are to increase participants' understanding of compliance requirements, writing project statements and reports, communication, and grants management processes. An overview is given of the grants process including pre-award, award, post-award, and closeout stages while ensuring compliance.
This document summarizes a training session on budget preparation and management for research grants. It covers:
1) Reading guidelines and evaluating budget needs to ensure costs are allowable and fit the project scope.
2) Elements of a budget including direct costs like salaries, fringe benefits, equipment, and indirect costs. It also discusses justifying costs and calculating fringe rates.
3) Special requirements funders may have around cost sharing, travel, F&A limits, and prohibited cost categories. The training stresses starting early, asking for help, and incorporating the budget into the proposal.
Sustaining transformational change requires focusing on sustainability to avoid constantly reinventing projects and address changing funding priorities. Project sustainability means maintaining and enhancing goals/outcomes by embedding them in people through expertise/knowledge, processes through policy/strategy, and tools/resources. Embedding requires considering factors like outputs, innovation, processes, and communities of practice. Sustaining projects involves developing a vision/plan, identifying stakeholders, communicating benefits, and ensuring resources remain accessible over time. Key challenges include identifying outcomes to sustain and gaining support to embed changes institutionally.
Grant Writing: The Major Components of a Grant Proposal is a presentation of John Ngong, Founder of the Tukul School in a collaborative weekend masterclass organised by the Tukul School and Excellence Foundation for South Sudan on 14th October 2023
Applied Scientific Research Fund (ASRF) is a non-government, non-profit organization created by Samih Darwazah, founder of Hikma Pharmaceuticals, to promote the development of applied science and engineering ideas.
Presentation from the briefing event for ISCF Digital Security by Design competition: Technology Enabled Business-Led Demonstator Stage 1 Expression of Interest
This is about the proposal process. This can provide you a lot of things. brand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs. brand identitybrand image vs.
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Starting a business is like embarking on an unpredictable adventure. It’s a journey filled with highs and lows, victories and defeats. But what if I told you that those setbacks and failures could be the very stepping stones that lead you to fortune? Let’s explore how resilience, adaptability, and strategic thinking can transform adversity into opportunity.
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Launching the Admin Burden in Canada (ABC) Partnership Initiative - Janet Hal...CASRAI
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The document provides information about the Research Support Group at the University and how they can help researchers with various aspects of managing research projects and grants. It discusses the five teams within Research Support - Research Facilitators, Research Finance, Research Contracts, Governance and Ethics, and Quality Management. It summarizes the services each team provides, such as project costings, contract negotiation, ethical approval processes, and financial administration. It emphasizes communicating needs to the Research Support Group early and providing required documentation to help the projects run smoothly.
The document provides guidance on building budgets for NIH grant applications. It discusses getting started with budget preparation, types of budgets including modular and itemized budgets, budget components such as personnel, equipment, travel, and indirect costs. Tips are provided for each budget section including calculating effort for personnel and justifying large expenses. The document emphasizes planning ahead and building a budget that reflects the real needs and costs of the proposed research.
This document provides an overview of research grant and expense management procedures. It outlines the objectives of research finance training and explains the need to comply with internal and external regulations. It describes eligible expense categories like compensation, travel, equipment and supplies. Guidelines are provided for completing expense forms, establishing accounts, and meeting timelines. Web resources with additional policies and procedures are also referenced. The overall aim is to help faculty understand rules for processing paperwork and expenses associated with research grants.
The document provides information about the launch of the Eugene Washington PCORI Engagement Awards Program. It summarizes the three areas of funding opportunities - Knowledge Awards, Training and Development Awards, and Dissemination and Implementation Awards. Eligible applicants can apply through an online system. The review process considers criteria such as program fit, project plan and timeline, qualifications, personnel, past performance, and budget. Questions from webinar participants would be answered.
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The Clinical Trials Office (CTO) facilitates clinical research studies at the University of Iowa involving human subjects by processing contracts and agreements between researchers and industry sponsors, ensuring proper review and approval of study protocols and budgets, and establishing accounts to manage study funding. The CTO handles tasks such as negotiating contracts, obtaining necessary approvals, invoicing sponsors, and providing support to research teams throughout the process of initiating and conducting industry-sponsored clinical trials and pre-clinical studies at the university.
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The document summarizes a grant writers' workshop that covered the NIH application and scoring process. It discusses major changes to NIH scoring, applications, and the grants process. Workshop sections focused on analyzing request for proposals, preparing and submitting applications, determining allowable costs, and administering grants in compliance with uniform requirements.
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This document summarizes a training session on budget preparation and management for research grants. It covers:
1) Reading guidelines and evaluating budget needs to ensure costs are allowable and fit the project scope.
2) Elements of a budget including direct costs like salaries, fringe benefits, equipment, and indirect costs. It also discusses justifying costs and calculating fringe rates.
3) Special requirements funders may have around cost sharing, travel, F&A limits, and prohibited cost categories. The training stresses starting early, asking for help, and incorporating the budget into the proposal.
Sustaining transformational change requires focusing on sustainability to avoid constantly reinventing projects and address changing funding priorities. Project sustainability means maintaining and enhancing goals/outcomes by embedding them in people through expertise/knowledge, processes through policy/strategy, and tools/resources. Embedding requires considering factors like outputs, innovation, processes, and communities of practice. Sustaining projects involves developing a vision/plan, identifying stakeholders, communicating benefits, and ensuring resources remain accessible over time. Key challenges include identifying outcomes to sustain and gaining support to embed changes institutionally.
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3. ucl.ac.uk/research-services
Why is Project Management important?
All funders expect recipient institutions of external research funding to
provide assurance that public funds are spent efficiently and in a cost
effective manner.
Funders have increased compliance exercises (audits) to ensure the
above is adhered to and protect their organisation from any reputational
risks associated.
Empowers departments to identify risk and potential challenges earlier
and take action.
Enables full utilisation of awarded budgets
Reduces risk of rejected expenditure after project end date
4. ucl.ac.uk/research-services
UCL Portfolio
Number of Applications 18/19: 4,610
Number of New Awards 18/19: 1,638 (£502,050,104)
Current Active Awards: 5,100
Number of Funders 1,255
0
1,000
2,000
3,000
4,000
5,000
6,000
£0
£500,000,000
£1,000,000,000
£1,500,000,000
£2,000,000,000
£2,500,000,000
£3,000,000,000
NUMBER OF AWARDS
£VALUEOFACTIVEAWARDS
Live Awards
Indirect Direct Count
6. ucl.ac.uk/research-services
Roles & Responsibilities: Academic Departments
Planning, monitoring and communication of research progress
Applying for, and securing, all necessary ethical and other regulatory approvals
Compliance with UCL Policies (e.g. financial regs, HR policies, research policies)
Recruitment of research funded staff and students, and the management of any
associated timesheet requirements.
Procurement, approval and compliance monitoring of all non-salary expenditure.
Budget forecasting and management of under / overspends of funds.
Regular account reviews of live projects.
Identification and timely communication of requests for amendments.
Identification and timely communication of matters with potential to adversely
impact the project’s progress and / or with potential for reputational damage
Management of continuing obligations post end date (publications, reporting etc).
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Roles & Responsibilities – Research Services
Review, negotiation and authorisation of the terms for sponsored research awards.
Initial budget set up and subsequent updates to award details/status and budget
allocations on Worktribe and MyFinance
Management of starting certificates and equivalent funder requirements.
Financial approval of research funded staff and students to be charged to the award.
Regular account review and reconciliations of awards.
Management of indirect cost contribution.
Preparation and submission of financial claims, invoices, expenditure statements in
the required funder format.
Coordination and approval of collaborator / subcontractor payments.
Oversight of research project financial audits, liaising with internal and external
auditors, ensuring clear audit trails and supporting data
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When Receiving a New Award
Notify Research Services of new award received where applicable
Accept any sufficient financial variation (between application and award )
Review terms and conditions and ensure your department can comply with
the requirements and put a action plan in place for any potential non-
standard terms
Confirm relevant ethical approval in place (where required)
Conduct 2nd stage Due Diligence on overseas partners as per UCL policy
Request via Worktribe, research subcontracts, collaboration agreements
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Activating a New Award
Notify External Funder/Research Services of any delay to the research
project starting.
Procurement of Equipment required – UCL Procurement Policy
Appoint staff – Ensure sufficient budget awarded.
Confirm to Funder the project start date / Supply CV’s if applicable
Inform Research Services to activate the MyFinance Project
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Charging Expenditure
Charge Expenditure directly to the research project
All Expenditure is charged in research project lifespan (travel purchased during
lifespan for travel dates outside are not allowable)
All Expenditure is incurred in accordance with UCL Financial Regulations and
funders terms and conditions
Procurement and tendering processes for goods and services are in accordance
with UCL/Funder policies
Challenge any ineligible expenditure
Completion of IDT/IDJ and ensure detailed description and back up
documentation is stored.
Review of Research Partner invoices confirming research is progressing and
expenditure is incurred as expected
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Purchasing/Approving Best Practice
In addition to standard policies in order to justify any expenditure,
consideration should be given as to whether the cost:
was included in the original Justification of Resources/Proposal?
was subsequently awarded?
is of direct benefit to the research and proper use of public funds?
is actual, necessary and solely attributable to the project?
is not deemed to be in any way excessive or reckless?
is within the agreed budget awarded
is between the actual project start and end dates
is it in accordance with Procurement Requirements
is it in accordance with Expenses Policy – Key Information
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Monitoring Budgets
Academic Departments
Best Practice Monthly Reviews of live
Projects
Minimum review obligations are
quarterly for public/charitable funders
Annual Review acceptable for Industry
Funders
Commitments reviewed quarterly
Key focus on Equipment, Travel,
Internal charges, Other Non-Staff
expenditure
Research Services
Regular account health checks
Key Focus on salary charges, stipend,
collaborator claims, indirect costs
Frequency dependant on claim
mechanism
Specific target areas of previous non-
compliance
High Risk areas
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Reports Available
Axiom Reports
Project Investigator Report: Provides a monthly report of the
expenditure against the budget awarded. A pdf version is also
emailed to PI’s monthly.
Research & DTAs Report: Provides a budget v expenditure view of
costs to date with drillable transaction information.
Transaction Reports: Provides a full transaction report of all
expenditure incurred
Research Exception Reports: Provides a view of Equipment and
Staff Budgets which have not been fully utilised
Research Expenditure Exception Report: Identifies material
budget v expenditure variations
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Exception Reports
Research Exception Report
Equipment / Salary Budgets
Budget Awarded for heading
Expenditure (incl. commitments) to Date
% Budget Used
Months Elapsed / Months Remaining
Use: To review and utilise equipment/salary budgets
Research Expenditure Exception Report
Total Budget
Total Expenditure (incl commits)
Duration Elapsed %
Budget Used %
Difference
Use: To manage significant variances and identified under/overspending
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Managing the Unanticipated
Communicate misconduct allegations/investigations (research misconduct,
fraud, bullying and harassment) as required.
Communication of amendments to projects scope or resource requirements
Notify Research Services of changes to project duration, budgets, outputs etc.
Project Staff Leave/Changes (parental, long-term sick leave, carers etc.)
Early communication of transferring staff / projects (PI/Co-Is)
Continued due diligence on collaborating parties and deliver of milestones
Manage project milestones and the communication of progress
Notification of early termination.
Keeping up to date with evolving funder terms and conditions and changes to
internal policies and procedures
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Reporting and Project Closure
Clear outstanding expenditure commitments on MyFinance
Complete full review of expenditure in accordance with funders t&c
Research Services will submit final invoice/statement.
When Final payment received and project reconciled department to
provide suitable non-sponsored research account.
Research Services will close Worktribe/MyFinance accounts
Department continue to monitor outputs requirements (Researchfish
etc)
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Guidance Available
Funders Terms and Conditions – Available on their website
Funder Golden Rules
https://www.ucl.ac.uk/research-services/about-us/funder-golden-rules-post-award
UCL Financial Regulations
https://www.ucl.ac.uk/finance/policies-corporate-info/financial-regulations
Expenses Policy
https://www.ucl.ac.uk/finance/policies-corporate-info/expenses-policy
Procurement Policy
https://www.ucl.ac.uk/procurement/policies-procedures
Research Services Post Award Team
https://www.ucl.ac.uk/finance/research/rs-contacts.php