The document discusses various aspects of project management including the five process groups (initiating, planning, executing, monitoring and control, closing), nine knowledge areas (integration, scope, time, cost, quality, human resources, communication, risk, procurement), and tools and techniques used in project management. It also covers topics like change management, risk management, stakeholder management, team development, project documentation, estimation techniques, and methodologies like agile and waterfall.

1. Madhuri Chopurala
December 2012

2.  Application of knowledge, tools, skills and
techniques to project activities to achieve
project requirements.
 Project constraints
◦ Scope
◦ Cost
◦ Time
◦ Other constraints
 Quality
 Risk
 Resources

3.  Initiating
 Planning
 Executing
 Monitoring and Control
 Closing

4.  Integration
 Scope
 Time
 Cost
 Quality
 Human Resources
 Communication
 Risk
 Procurement

5.  What are we going to produce ?
 What is that the customer wants and needs?
 Who is going to do the work?
 How long will it take ?
 How much will it cost ?
 What might go wrong ?
 How can you avoid potential problems ?

6.  Prepare for the change
◦ Prepare, assess and strategy development
 Manage the change
◦ Detailed planning and manage implementation
 Reinforce the change
◦ Data gathering, corrective action and recognition

7.  Identify Risks (what is the risk? )
 Analyze Risks ( how ? When ? What to do?)
◦ Qualitative
◦ Quantitative
 Assign Risks ( who will do it?)
◦ Identify Team
 Manage Risks ( are we on target? manage)
 Risk Response
◦ Plan options and reduce threats

8.  Identify Stakeholders
 Manage Stakeholder expectations
 Distribute information
 Report Performance
◦ Stakeholder analysis
◦ Stakeholder register

9.  Sponsor ( only one per project)
 Users – External, Internal
 Team members, Other Project Managers
 Resource and Functonal Managers
 Vendors and sub contractors
 External – Regulatory, Government
 Internal - Legal, Security , Sales, Finanace and
procurement
 Public
 EPA ( Environment Private Association)

10.  Teams
◦ Forming
◦ Storming
◦ Norming
◦ Performing

11.  Plan Procurements
 Conduct
 Adminster
 Close

12.  Open architecture and technology projects
◦ Specific skill set
 Internal
 External
◦ New Product or technologies challenges
 Resource competition
 Communication
 Unrealistic timelines
 Scope changes
 Conflict resolution, issue management
 Poor sponsorship or cost overrun
◦ Cost benefit analysis

13.  Project Uncertainties
 Conflict resolution
 Risk Management

14. Excellent communicator Great Negotiator
Awesome HR Capital manager Good Leader
Strategic thinker Influence Stakeholders
Results oriented Self-directed
Self-starter Self-motivated
Value Integrity Self-sufficient
Manage Conflict Takes responsibility
Thrives in uncertainty and strive to Big picture focus
bring it to order
Build strong performing teams

15.  Agile Scrum Methodology
 Water fall method
 Crucial chain project management
methodology CCMP
 Rational Unified Process RUP
 Extreme Programming

16.  WBS ( work breakdown structure) is used in
every project
 Stakeholders are always involved in project
 Gold plating is looked down
 PM has authority
 All procurements are closed

17.  Project Estimation, Resource Planning and control - MS
Project for tracking tool, Excel, Gantt charts(baseline vs
actual), critical path planning
 Project schedulers - MS Visio
 CVS - Sub version (SVN), Star-team, CVS, Perforce, Visual
Source Safe
 Issue tracking Management - Bugzilla / JIRA / Quality
Center, Clearquest
 Reporting tools - MS Powerpoint, Dashboard reporting(
highlight Red, Yellow, Green) - Scope, Schedule and Cost
compared to baselines Variance Analysis – Plan vs actual
cost
 Project Documentation - Wiki or Share point or Project
Central for documentation update
 Timesheet reporting

18. Project charter OPA – Organization process assets
Project scope document Risk Management Plan
User Requirements document, Use Project Management Plan
case
Functional specification document Quality, HR, Communication plan
Technical requirements document Project performance status reports
Statement of work SoW WBS work breakdown structure
Stakeholder registry, Risk registry Procurement Plan

19.  Wideband Delphi Method
 Planning Poke Method
 Rapid Estimation Method
 Practical estimation techniques
◦ Expert judgement
◦ Rapid estimation
◦ Parametric cost estimation
◦ Fixed Price estimation