Process, Benefits and Solutions For Attendance Management System (2).pdf

Process, Benefits and Solutions For Attendance
Management System?
Ayushi Nagalia May 22, 2023 August 11th, 2023
Se ng an a endance management system is crucial for field opera ons. It is only through leave and a endance
management so ware that you can manage employee availability in a fool-proof manner.
Using a field force management so ware with employee a endance and leave management systems can improve
employee produc vity by 40%. The biggest reason for this improvement is that managers get to see when and which
employees are available, le ng them plan tasks and opera ons accordingly.
An a endance management system can be used as a tool for visibility in the organisa on. However, it can also be used as
a tool for bringing organisa on and order within opera ons.
So, if you have a business that is dependent on field opera ons but s ll do not use leave and a endance management
so ware, now is your chance to rec fy your mistake. Learn about how important this so ware is for your business and
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What is an Attendance Management System?
Employee a endance and leave management system is an essen al requirement in any field opera ons-centric firm.
Why?
Because it allows managers to keep track of which field execu ves are available on a given day or when they will be
unavailable.
A endance management system is a so ware solu on that, in a fool-proof manner, allows employees to mark a endance
from the field and managers to track it from the office. It allows seamless integra on of field employee availability data
through so ware pla orms.
The Purpose of Leave and Attendance Management System
In terms of field force management teams, leave and a endance management systems help managers track their team’s
availability – which is especially important because they seldom get to speak with them in person.
Right leave and a endance management helps the concerned manage tasks, teams, and projects far more effec vely.
A endance management also increases real- me task planning and ad hoc assignments, whereas leave management
systems aid with monthly or weekly roaster management.
Therefore, here are a few purposes of adop ng a endance and leave management in your business:
Understanding employee availability on the field
Building clear communication between field executives and managers
Improving real-time or ad-hoc task allocation
Maintaining effective and true employee timesheets
Maintaining an attendance and leave record

How Does An Attendance Management System Work?
All a endance management systems work differently. While some work on just a loca onal automa c marking system,
others work in a manual marking manner. However, only the best leave and a endance management so ware can give
you the best of both worlds.
With Employee tracking so ware, here’s a step-by-step guide to how the a endance management system works:
Step 1: Attendance Marked On The Executive App
Whenever an execu ve is eligible to mark their a endance on the field, they can open TrackoField’s execu ve app on
their phone. They can then just log in or mark their a endance. The system will then verify the a endance based on some
of the fool-proof a endance marking formulas used by TrackoField:
Automatic Attendance: Executives cannot indicate attendance unless they are physically present at or near the job site.
You may even automate attendance so that executives’ attendance is recorded as they arrive at each place for the day.
Location + Visual Attendance: To avoid proxy attendance marking, request visual verification for attendance. Each
image will include the latitude, longitude, and time of acquisition to confirm their existence on the field.
Attendance-task Linking: Attendance is linked to tasks via auto-attendance. As a result, executives must travel to the
site in order for auto-attendance to be marked and tasks to be unlocked for completion.

Battery and Network Monitoring: You can now detect if their gadgets are turned off, out of battery power, in airplane
mode, or out of service. Say no to attendance excuses and yes to accurate tracking!
Read More: Field Force Management So ware Can Eliminate Time The
Step 2: Data Transferred To The TrackoField Portal
Once the punching in is verified by the TrackoField pla orm, the punch me, loca on, and other informa on is sent to the
web portal. This informa on goes into the portal easily because of the seamless integra on throughout TrackoField’s
apps.
Step 3: Data Sorted According to Employee’s Profile
The data collected by the web portal is neatly grabbed and packaged into different employee profiles. Each employee’s
profile is clearly maintained and updated automa cally every me they mark their a endance through their app.
Step 4: Attendance Records Visible on Admin App/Web Portal
Regardless of the pla orm managers look at, they can find a clean view of each execu ve’s a endance records. They can
even see if a specific employee is going to be on a leave some me soon.
All the data is clearly aligned to what the managers want to see with mul ple sor ng op ons for ease of decision making.
Step 5: Insightful Reports Created On The Software
TrackoField doesn’t only make a endance records visible to managers. Instead, it also improved a endance management
through insigh ul reports generated through all the data collected through the so ware.
Get Solu ons Here!
Advantages of a Leave and Attendance Management System
If you have a field opera ons business, there are several advantages to having a leave and a endance management
system. From enhancing produc vity to boos ng communica on, you can expect a lot of benefits!
Let’s look at why you should embrace technology to enhance your opera ons!

Enhanced Workforce Productivity: When managers get a clear view of employee availability, allocating tasks becomes
much easier. This way, managers have more time to devote to strategy. Workplace productivity will naturally increase as
and when manual mistakes reduce and time wastage is reduced.
Accurate Attendance Tracking: With a robust leave and attendance management system like TrackoField, you can
combat buddy punching and fraudulent attendance. This is especially required when managers are not in direct touch
with employees and need something more to put their faith in employees.
Timesheet Management: The real-time attendance management and authentic attendance records allow you to build
employee timesheets. The software helps you see for how long exactly each employee is on the field, and if their efforts
need to be compensated differently.
Improved Communication and Collaboration: Even though managers and executives are physically distant, they get to
collaborate in an easier manner. Communication regarding attendance and leaves will never go unnoticed with this
software.
Efficient Leave Management: Employees get to avail their leaves at ease. Moreover, the software also offers convenient
leave quota features that helps employees keep track of the number of leaves they have left in their schedule.
Comprehensive Reporting and Analytics: Managers get to see data like leave trends and attendance patterns both as a
team and individually. This greatly helps in managing absenteeism and strategizing accordingly.
Improved Compliance and Audit: Since all leave and attendance management data is transparently visible on the
software, maintaining compliance is simpler. Attendance audits also become simpler with all the collected data.
Challenges in Leave and Attendance Management System
Sure, leave and a endance management so ware comes with a lot of advantages. However, iot is important to keep in
mind that it also has some poten al implementa on and u lisa on challenges.
Let us look into some issues you might face with leave and a endance management systems, so that you can take steps
to overcome them early-on:
Resistance to Change and Adoption: When your employees are used to a manual format of attendance management,
they might resist changes in the system that monitor them closely. It can be slightly difficult to make the employees

understand the benefits of a newly adapted attendance management system.
Learning Curve: Using any new software that needs collaboration both from the executive and the manager’s end comes
with a long learning curve. This might be a slight hindrance to early adaptation.
Integration with Existing Systems: While adapting a new attendance management system, you might see issues in
integrating with existing systems. Data synchronisation and utilisation requires perfect amalgamation with other tools
made to simplify field operations management.
Handling Exceptions: At the end of the day, the software is software and not human. However, it is handling humans.
Therefore, managing some exceptions to the system becomes very difficult with software.
Must-have Features of Attendance Management System
A er looking over the advantages and challenges, have you made up your mind to implement so ware in your business?
Good call!
Now you have to look for a so ware that offers you the best features. A er all, you want to get the most out of your
investment, right?
Accurate Attendance Tracking: The system should provide automated attendance marking. This removes r manual
operations and lowers the likelihood of errors or fraudulent practices. It should also offer tools to identify any
fraudulent attendance activities.
Leave Request Management: Employees should be able to request leave through the system, describing the type of
leave (vacation, sick leave, etc.) and desired dates. The technology should allow for frictionless approval workflows and
notify both employees and supervisors.
Leave Balances and Accruals: Leave balances, including accrued, used, and available leaves, should be maintained and
tracked by the system. It should calculate leave accruals in accordance with organisational standards and provide
employees with access to their current leave balances.
Customizable Leave Policies: The solution should enable organisations to design and customise leave policies based on
their specific needs. Setting regulations for leave eligibility, carry-forward restrictions, accrual rates, and different sorts
of leaves are all part of this.
Reporting and Analytics: The system should be capable of producing complete reports on attendance trends, leave
utilisation, employee attendance records, and other pertinent indicators. Analytics capabilities can provide useful
insights for workforce management and decision-making.
Notifications and Reminders: For pending leave requests, to changes in approved leaves, the system should provide
reminders to employees and managers. It should also remind executives to indicate their attendance for the day if they
forget.

Fool-proof Leave and Attendance Management Is Only a Step Away!
Having a Leave and A endance Management System in place is similar to having a compass for your field opera ons. It
promotes order, enhances communica on, and increases produc on.
You can use TrackoField’s leave and a endance management so ware to simplify task alloca on, ensure precise
a endance tracking, and improve collabora on. Benefit from increased staff produc vity, effec ve leave management,
and informa ve repor ng; and overcome obstacles such as change reluctance and integra on concerns.
Allow TrackoField to be your guiding star in workforce management, unlocking your company’s full poten al.
Give it a shot and you’ll be on your road to success!
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