Time management is the organization of how long is spent on activities, leading to benefits such as greater productivity, reduced stress, and improved professional reputation. It faces obstacles like disorganization and interruptions, which can be addressed through techniques such as Covey's four quadrants of time management, differentiating between urgent vs. important tasks. Effective time management requires recognizing these obstacles, prioritizing tasks, and learning to say no to low-priority activities.

1. Professional Practices

2. Agenda
Time Management
Benefits of Time
Management
Obstacles to Time
Management
Time Management
Technique

3. Time management refers to the way
that you organize and plan how long
you spend on specific activities.
What is Time Management
?

4. • Greater productivity and efficiency.
• A better professional reputation.
• Less stress.
• Increased opportunities for advancement.
• Greater opportunities to achieve important life and career goals.
Benefits of
Time Management

5. •Unclear objectives
•Disorganization
• Inability to say “no”
Obstacles to effective
Time Management

6. •Interruptions
•More interruptions
• Periods of inactivity
Obstacles to effective
Time Management

7. • Too many things at once
•Stress and fatigue
• All work and no play
Obstacles to effective
Time Management

8. • Recognize that obstacles exist
• Identify them
• Employ strategies to overcome
What can we do
?

10. • Spending a little time learning about time-management
techniques will have huge benefits now and throughout your
career.
• One of Important Time Management technique is Covey’s
Four Quadrants for time management
Time Management Technique

11. Four Quadrants for
Time Management

12. Another Examples

13. • Represents things that are both “urgent” and “important” – we need to
spend time here
• This is where we manage, we produce, where we bring our experience
and judgment to bear in responding to many needs and challenges.
• Many important activities become urgent through procrastination, or
because we don’t do enough prevention and planning.
Quadrant I

14. • Includes activities that are “important, but not urgent”- Quadrant of
Quality
• Here’s where we do our long-range planning, anticipate and prevent
problems, empower others, broaden our minds and increase our skills
• Ignoring this Quadrant feeds and enlarges Quadrant I, creating stress,
burnout, and deeper crises for the person consumed by it
• Investing in this Quadrant shrinks Quadrant I
Quadrant II

15. • Includes things that are “urgent, but not important” - Quadrant of
Deception.
• The noise of urgency creates the illusion of importance.
• Actual activities, if they’re important at all, are important to someone
else.
• Many phone calls, meetings and drop-in visitors fall into this category
Quadrant III

16. • Reserved for activities that are “not urgent, not important”- Quadrant
of Waste.
• We often “escape” to Quadrant IV for survival.
• Reading addictive novels, watching mindless television shows, or
gossiping at office would qualify as Quadrant IV time-wasters.
Quadrant IV

17. • Are you in Quadrant I because of the urgency or the importance?
• If urgency dominates, when importance fades, you’ll slip into
Quadrant III.
• But if you’re in Quadrant I because of importance, when urgency
fades you’ll move to Quadrant II.
Is it bad to be in Quadrant I
?

18. • Urgency itself is not the problem…
• When urgency is the dominant factor in our lives, importance isn’t
• What we regard as “first things” are urgent things
What is the problem with urgency
?

19. • From Quadrant III
• Time spent in Quadrant I is both urgent and important- we already
know we need to be there
• We know we shouldn’t be there in Quadrant IV
• But Quadrant III can fool us
Where do I get time to spend in
Quadrant II
?

20. Minor Time Waster
• Interruptions we face during the
day
• Being a slave on the telephone
• Unexpected/Unwanted visitors
• Needless reports/Junk mail
• Meetings without agenda
Major Time Waster
• Procrastination
• Afraid to Delegate
• Not Wanting to Say "NO"
• Low Self-Esteem
• Problems With
Objectives/Priorities
TIME WASTERS

21. • Negative Thoughts
• Negative People
• Low Self-Esteem
• Fear of Failure
• Fear of Rejection / Criticism
WHAT CAN STOP YOU
?

22. How do I use this to
make my life better
?

23. • Analyze your use of TIME - "80/20“
• Do not “REACT” to Urgency
• Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV)
• "TO DO LIST“ (Top 3 Priorities today)
• Have a Follow through
• Learn to say two letter word - "NO"
• Visualization and Auto-Suggestion
• Delegate low Priority Item
ACTION PLAN