2. Definition of
HRM
- HRM is the strategic approach to managing an
organization's most valuable assets – its people
- It involves the coordination of various HR functions to
maximize employee performance and well-being
3. HRM in the
Printing Press
Context
- In a university printing press, HRM is
essential for aligning human
resources with the goals and
objectives of the press
- HRM ensures that the workforce is
skilled, motivated, and able to
contribute effectively to the printing
process
4. Key Components of
HRM
- Recruitment and Selection: Attracting and hiring the right
individuals for printing press roles
- Employee Engagement and Motivation: Fostering a positive work
culture and keeping employees motivated
- Performance Management: Setting expectations, providing
feedback, and addressing performance issues
- Workplace Communication and Diversity: Facilitating effective
communication and recognizing the importance of diversity
- Legal Compliance and HR Policies: Ensuring adherence to labor
laws, regulations, and implementing HR policies
- Employee Training and Development: Identifying training needs
and fostering continuous learning
6. Efficiency and
Productivity
- Efficient HR practices contribute
directly to the printing press's
productivity
- Well-managed teams and streamlined
processes lead to better output
7. Employee
Satisfaction
- HRM influences job satisfaction, which, in turn,
impacts the quality of work in the printing
press
- Satisfied employees are likely to be more
committed and engaged
8. Talent
Acquisition and
Retention
- Effective HR practices attract
skilled individuals to the printing
press
- Retaining talent is cost-effective
and crucial for maintaining
consistency and expertise
10. Recruitment and
Onboarding
- Attracting suitable candidates and ensuring a
smooth transition for new hires
- Example: Implementing targeted recruitment
strategies for specialized printing roles
11. Employee Engagement
and Motivation
- Creating a positive work environment and
fostering a sense of belonging
- Example: Implementing employee recognition
programs for outstanding contributions to the
printing process
14. Legal
Compliance
and HR
Policies
ADHERING TO LABOR LAWS,
REGULATIONS, AND IMPLEMENTING
POLICIES TO ENSURE A COMPLIANT
WORKPLACE
EXAMPLE: CONDUCTING REGULAR
TRAINING SESSIONS ON WORKPLACE
SAFETY AND COMPLIANCE FOR
PRINTING PRESS STAFF
16. Practical Tips
- Encourage open communication within the
printing press to address any concerns or
suggestions from the staff
- Regularly assess the skills and training needs
of printing press employees to enhance their
capabilities
17. Key
Takeaways
- HRM is integral to the success
and efficiency of the university
printing press
- Understanding and implementing
key HR functions can lead to a
motivated, skilled, and engaged
workforce
20. Key Concepts
- Strategic Alignment
- Recruitment aligns the skills and expertise of individuals with
the specific needs of the printing press
- Strategic recruitment ensures a workforce capable of
contributing to the press's goals
- Talent Acquisition
- Attracting and acquiring top talent is crucial for maintaining
high-quality printing processes
- Effective recruitment minimizes the time and resources spent
on finding suitable candidates
21. Strategies:
Job Analysis
- Conduct thorough job analysis to understand the skills and
qualifications required for printing press roles
- Example: Analyzing the responsibilities and technical skills needed
for a printing press operator
- Targeted Recruitment Channels
- Targeted Recruitment Channels:
- Utilize industry-specific job boards, social media, and local printing
associations to reach potential candidates.
- Example: Posting job openings on printing industry forums.
22. Strategies:
Employee Referral Programs
- Encourage current employees to refer qualified candidates
- Example: Offering incentives for successful referrals within
the printing press
24. Key Concepts
- Job Analysis
- The systematic process of gathering information about a job,
including responsibilities, duties, and required qualifications
- Helps in creating accurate job descriptions and specifications
- Role Profiling
- Creating a detailed profile of the ideal candidate, including
skills, experience, and personal attributes
- Guides the recruitment process by identifying the best fit for
the printing press
26. Collaborative
Approach
- Involve current employees in the job
analysis process to gain insights into
the practical requirements of the role
- Example: Conducting interviews with
printing press operators to understand
the nuances of their work
27. Use of Technology
- Leverage software tools for job analysis to streamline the
process and ensure a comprehensive understanding of the role
- Example: Implementing job analysis software that specializes
in printing industry roles
Regular Updates:
- Periodically review and update job analyses to adapt to
changes in technology, processes, or organizational needs
- Example: Revisiting job analyses when introducing new
printing technologies
29. Key Concepts
Smooth Transition
- Onboarding is the process of integrating new hires into the printing
press smoothly
- A well-structured onboarding program enhances job satisfaction and
performance
Company Culture Integration
- Introduce new employees to the company culture, values, and
mission, creating a sense of belonging
- Example: Organizing an orientation session highlighting the printing
press's history and values
30. Strategies
Preparation:
Ensure that the new hire's workspace, equipment, and necessary tools are ready before their
start date
Example: Setting up the printing press operator's workstation in advance
Buddy System:
Assign a mentor or "buddy" to guide the new employee during the initial weeks
Example: Pairing a new hire with an experienced printing press team member
Training Programs:
Develop a training plan that covers essential skills and processes specific to the printing press
Example: Conducting hands-on training sessions for new hires on printing equipment
31. Real-world
Scenario
- Imagine a scenario where a printing
press has a sudden increase in
demand for a specific type of printing
- Effective recruitment ensures that
skilled operators with experience in that
printing technique are quickly brought
on board to meet the demand
32. Practical Tips
- Regularly update job descriptions to reflect changing
roles within the printing press
- Provide a clear and detailed orientation guide for new
hires
33. Key Takeaways
- Effective recruitment is a strategic process aligned with the
printing press's goals
- Thorough job analysis and role profiling contribute to
successful recruitment
- Onboarding is a critical process for integrating new hires into
the printing press culture and ensuring a smooth transition
35. Key Concepts:
Intrinsic and Extrinsic Motivation:
- Intrinsic motivation comes from within, driven by personal
satisfaction and fulfillment
- Extrinsic motivation is external, such as rewards and recognition
- Balancing both is crucial in a printing press setting
Printing Press Challenges:
- Recognizing the unique challenges in a printing press, such as
tight deadlines, repetitive tasks, and technical intricacies
- Understanding how these challenges impact employee
motivation
37. Task Variety:
- Introduce variety in tasks to prevent monotony, such as
rotating job roles
- Example: Allowing printing press operators to work on
different machines periodically
Recognition Programs:
- Implementing regular recognition programs for
achievements in meeting production targets or quality
standards
- Example: Employee of the Month awards for exceptional
performance in the printing press
Skill Development Opportunities:
- Providing opportunities for skill enhancement and career
development
- Example: Offering training sessions on new printing
technologies
38. Quick Tips for Enhancing
Engagement
Open Communication
- Encouraging open and transparent communication between
management and employees
- Creating channels for feedback and suggestions
Team Building
- Fostering a sense of camaraderie among printing press staff
- Example: Organizing team-building activities or events
40. Regular Feedback
- Providing constructive feedback on individual and team
performance
- Conducting regular performance reviews
- Example: Monthly check-ins with printing press operators to
discuss progress and challenges
41. Employee Involvement
- Involving employees in decision-making processes related to their
work
- Example: Seeking input from printing press operators on process
improvements
- Offering flexible work schedules when possible
- Example: Allowing printing press staff to have flexible start and
end times
43. Key Concepts
- Workplace Culture Impact:
- The overall environment and culture significantly impact
employee satisfaction and performance
- Positive cultures promote collaboration, innovation, and
employee well-being
- Cultural Alignment with Printing Press Goals:
- Ensuring that the work culture aligns with the goals and
values of the printing press
- Example: A culture that values precision and quality in
printing processes
44. Strategies
Leadership Example
- Leaders setting an example by embodying the desired work culture
- Example: Managers demonstrating a commitment to quality in their work
Recognition of Contributions
- Recognizing and appreciating the contributions of printing press staff
- Example: Celebrating milestones like completing a large printing project
Continuous Improvement
- Encouraging a culture of continuous improvement and learning
- Example: Implementing feedback loops for process improvement in the
printing press
45. Real-world Scenario
- Consider a scenario where a printing press faces a tight
deadline for a crucial project. Motivated employees, driven
by a positive work culture, collaboratively work extra hours
to meet the deadline, showcasing dedication and
teamwork.
46. Practical Tips:
- Conduct regular surveys to gauge employee satisfaction and identify
areas for improvement in the printing press
- Implement a suggestion box or platform for employees to share
ideas for process improvement
Key Takeaways:
- Balancing intrinsic and extrinsic motivation is crucial in the context of
a printing press
- Open communication, feedback, and involvement contribute to
enhanced employee engagement
- A positive work culture directly impacts employee satisfaction,
performance, and the success of the printing press
48. Key Concepts
- Clear Objectives
- Setting specific, measurable, achievable, relevant, and time-
bound performance objectives
- Aligning individual goals with the overall objectives of the printing
press
- Communication
- Clear and open communication about expectations
- Discussing roles, responsibilities, and performance metrics
49. Strategies:
Collaborative Goal-Setting
- Involving printing press staff in the goal-setting process
- Example: Collaboratively establishing monthly production targets with
operators
Performance Metrics
- Identifying key performance indicators (KPIs) relevant to printing press
roles.
- Example: Setting quality standards for printing outputs.
Regular Check-ins:
- Conducting periodic check-ins to ensure goals remain relevant.
- Example: Quarterly performance reviews to discuss progress and
adjustments.
51. Key Concepts
- Continuous Feedback
- Providing ongoing feedback to guide employee performance
- Balancing constructive criticism with positive reinforcement
- Formal Appraisals
- Periodic, more comprehensive evaluations of employee
performance
- Identifying strengths, areas for improvement, and career
development opportunities
52. Strategies:
Timely Feedback:
- Providing feedback promptly after tasks or projects
- Example: Immediate feedback on the quality of a printed batch
360-Degree Feedback:
Gathering input from peers, subordinates, and supervisors.
Example: Including input from printing press team members in performance
appraisals.
Goal Alignment:
Aligning feedback and appraisals with previously set performance expectations.
Example: Recognizing and appraising achievements against established goals
54. Key Concepts
Identifying Issues
- Promptly identifying and addressing performance issues
- Conducting regular performance assessments to catch issues early
Constructive Conversations
- Engaging in open, constructive conversations with employees
about performance concerns
- Offering support and guidance for improvement
55. Strategies:
Performance Improvement Plans
- Implementing structured plans for employees needing improvement
- Example: Creating a PIP for a printing press operator struggling with meeting
production targets
Mediation and Conflict Resolution
- Addressing interpersonal conflicts affecting performance
- Example: Mediating a conflict between printing press team members affecting
overall morale
- Recognition of Improvement
- Acknowledging and celebrating improvements in performance
- Example: Publicly recognizing a printing press staff member who successfully
addressed previous performance concerns
56. Real-world Scenario
- Imagine a scenario where a printing press operator
consistently falls short of quality standards. Addressing
the issue swiftly involves identifying the root cause,
providing targeted feedback, and implementing a
performance improvement plan to rectify the problem.
57. Practical Tips:
- Encourage a culture of continuous feedback and open
communication in the printing press
- Provide training to supervisors on delivering constructive feedback
and conducting effective performance appraisals
Key Takeaways:
- Setting clear performance expectations is foundational for effective
performance management
- Regular feedback, both informal and formal, contributes to ongoing
performance improvement
- Swiftly addressing performance issues with constructive
conversations and structured plans is vital for maintaining
productivity in the printing press
59. Key Concepts
- Efficiency and Productivity
- Effective communication streamlines processes and enhances
overall productivity in the printing press
- Example: Clear communication between design and printing
teams reduces errors
- Employee Engagement
- Open communication fosters employee engagement and a
positive work environment
- Example: Regular team meetings to discuss projects and
address concerns
60. Strategies:
Clear Communication Channels
- Establishing clear channels for information flow within the
printing press
- Example: Utilizing project management tools for seamless
communication
Active Listening
- Encouraging active listening among printing press staff.
- Example: Implementing training sessions on active listening
techniques.
Feedback Mechanisms:
- Creating mechanisms for employees to provide feedback.
- Example: Anonymous suggestion boxes for process
improvement ideas.
62. Key Concepts
- Early Intervention
- Addressing conflicts early prevents escalation
- Example: Addressing a disagreement between team
members immediately
- Open Communication
- Encouraging open and honest communication to identify the
root causes of conflicts
- Example: Facilitating a structured dialogue between
conflicting parties
63. Strategies:
Mediation
- Utilizing neutral third-party mediation when needed
- Example: Bringing in a HR representative to mediate a conflict between
two printing press operators
- Conflict Resolution Training:
- Providing training to staff and supervisors on conflict resolution skills.
- Example: Conducting workshops on effective conflict resolution
techniques.
- Establishing Protocols:
- Developing clear protocols for addressing conflicts.
- Example: Creating a documented process for reporting and resolving
conflicts within the printing press.
65. Key Concepts
- Inclusivity
- Fostering an inclusive environment where all printing
press staff feel valued
- Example: Celebrating diverse cultural events within the
workplace
- Diverse Perspectives
- Acknowledging the value of diverse perspectives in
problem-solving
- Example: Creating cross-functional teams with
members from different printing press departments
66. Strategies:
- Diversity Training
- Providing diversity training to staff and management
- Example: Offering workshops on cultural awareness and sensitivity
- Diverse Hiring Practices
- Implementing inclusive hiring practices to promote diversity.
- Example: Ensuring diverse interview panels for hiring printing press
staff.
- Employee Resource Groups:
- Establishing employee resource groups to support diversity.
- Example: Creating a printing press employee group to celebrate and
discuss diversity.
67. Real-world
Scenario
- Consider a scenario where a printing press is expanding
its team and hiring individuals from different cultural
backgrounds. Effective communication and conflict
resolution strategies are essential to ensure a smooth
integration of diverse perspectives.
68. Practical Tips:
- Promote a culture of open communication by providing
communication training for all printing press staff
- Regularly assess the diversity and inclusion climate
through employee surveys
Key Takeaways:
- Effective communication is foundational for efficiency,
productivity, and employee engagement
- Swift conflict resolution prevents disruptions and fosters a
positive work environment
- Recognizing and fostering diversity enhances creativity
and problem-solving within the printing press
70. Key Concepts
- Understanding Employment Laws
- Overview of key labor laws, such as minimum
wage, working hours, and leave entitlements
- Example: Familiarity with the Labour Act and
relevant state employment laws
- Discrimination and Harassment Laws
- Awareness of laws prohibiting discrimination and
harassment in the workplace
- Example: Understanding the Civil Rights Act
and its implications
71. Strategies:
Regular Legal Updates
- Staying informed about changes in labor laws
through regular updates and training
Example: Conducting annual training sessions
on updated employment laws
- Legal Consultation
- Seeking legal consultation when in doubt
about compliance.
- Example: Consulting with legal professionals
to ensure printing press policies align with the
law.
72. Importance of HR Policies
in the Printing Press:
- Establishing Guidelines
- HR policies serve as guidelines for expected behavior and conduct in the
workplace
- Example: Clearly defined policies on workplace conduct and ethics
- Risk Mitigation
- Policies help mitigate legal risks by providing clear expectations and
consequences
- Example: Anti-harassment policies to prevent and address workplace
harassment
73. Strategies:
- Clear Communication
- Effectively communicate HR policies to all printing press staff
- Example: Orientation sessions for new employees to review
and understand policies
- Regular Review and Updates
- Periodically review and update HR policies to ensure alignment
with legal standards
- Example: Updating policies in response to changes in
employment laws
75. Key Concepts
- Conflict Resolution
- Addressing workplace conflicts promptly and following appropriate legal
procedures
- Example: Resolving disputes between printing press team members
through mediation
- Employee Discipline
- Implementing fair and consistent discipline practices in accordance with
policies
- Example: Enforcing progressive discipline for repeated violations of
printing press rules
76. Strategies:
- Documenting Incidents
- Thoroughly document incidents related to legal issues, including
investigations and outcomes
- Example: Maintaining detailed records of any workplace harassment
investigations
- Legal Training for Managers
- Providing training to managers on legal issues and effective
management practices.
- Example: Training printing press supervisors on handling
accommodation requests
77. Real-world
Scenario
- Imagine a scenario where a printing press employee raises
concerns about unsafe working conditions. Addressing this
issue requires a thorough understanding of occupational
safety laws, clear communication with the employee, and
prompt action to rectify the situation.
