This document provides guidance on creating an educational plan binder to organize all important documents and information about a child's needs. The binder should include 11 labeled tabs covering assessments, education plans, reports, correspondence, health records, daily routines, calendars, meeting notes, phone logs, contacts, and an emergency care plan. Maintaining an up-to-date binder in this organized format allows easy access to critical information to support the child's care and education.

1. EDUCATION PLAN BINDERSELF-HELP GUIDEMFRC Family Navigator Program

2. The life of a parent consists of many challenging and rewarding experiences, especially when faced with a child that has a designation such as a learning disability or special need. The following is a guide to assist parents and caregivers in creating an educational plan binder for your child. This is a great tool as it consists of all up-to-date information and documents of your child’s needs and care. For ease of reference, this inventory can be kept in a three-ring binder, and will include the sections as listed on the following slide.BUILDING AN EDUCATION PLAN BINDER

3. Table of Contents Tab 1. AssessmentsTab 2. Individual Education Plans (IEP)Tab 3. Report cards/Interim reportsTab 4. Correspondence to school systemTab 5. Correspondence from school systemTab 6. Health recordsTab 7. Daily living and routineTab 8. CalendarTab 9. MeetingsTab 10. Phone logTab 11. Contacts Notes:Keep short, relevant and timely

4. The first tab includes all educational assessments your child has received from professionals. i.e. doctors, etc. The different forms of assessments should be separated into sections. For example:Educational Case AssessmentsPsych Ed Assessments

5. Learning AssessmentsHealth AssessmentsFamily Doctor/Pediatrician reports

6. Behavioral reports

7. Speech reports

8. Physiotherapist ReportsTAB 1.ASSESSMENTS

9. This section includes any of your child’s Individual Education Plans. An IEP implements modifications in the classroom that assist a student in meeting their educational needs.If you are in the process of developing a Individual Education Plan, this resource will be of great assistance. Please refer to the helpful links section for tools on developing an Individualized Education Plan.TAB 2.INDIVIDUAL EDUCATION PLANS (IEP)

10. This section includes all..Report cards/interim reports that come from the school regarding your child’s progress.

11. Photocopies of any notes attached to your son/daughter’s report cards.TAB 3.REPORT CARDS

12. In this section you may keep a copy of all letters and reports you send to the school regarding your child’s:ProgressNeedsBehaviorTAB 4.CORRESPONDENCE TO SCHOOL SYSTEM

13. This tab includes any written correspondence you receive from the school. Written correspondence being any notes or important documents. Keeping these documents in this section will help make them more easily accessible for you.TAB 5.CORRESPONDENCE FROM SCHOOL SYSTEM

14. The fourth tab includes photocopies of all your child’s important medical records. Important records being any:Testing

15. Medical examinations

16. Diagnostic reports

17. Important health records such as health card

18. Immunizations- your child’s doctor or local health authority will usually provide you with a list of all immunizations including the date received.TAB 6.HEALTH RECORDS

19. Routine plays a very important part in your child’s life and can be very beneficial in an educational setting. A daily routine will help to make your child’s educational experience more accommodating and comfortable.This section helps indicate if your child has any daily needs. For example:Specialized Transportation

20. Personal support i.e. using the bathroomTAB 7.DAILY LIVING AND ROUTINE

21. This section includes all upcoming appointments along with the dates and times they will take place.Format for appointments may include:Date of appointment _________________

22. Professional’s name __________________

23. Type of appointment _________________TAB 8.CALENDAR

24. This section may include all outcomes of any meetings you have with professionals regarding your child’s progress, needs or behavior. Outcomes being any:Resolutions

25. Results of the meeting

26. A plan you have put into place (i.e. is your child struggling in school? Do adjustments have to be made in the Individual Education Plan?)

27. You may also want to include any notes taken or received during these meetings.TAB 9.MEETINGS

28. A phone log is all the conversations you have with a professional on your child’s care. All important information that you receive from the professional may be placed in this tab. Your notes may include: Professional’s name and field (i.e. doctor, speech therapist) Date and time of the call Reason for the call (all important information professional discusses with you) Outcome (is there any action that needs to be taken? A plan you and the professional have put into place?)TAB 10.PHONE LOG

29. For your convenience, you may include a list of all of your child’s educational contacts such as:Occupational therapist

30. Speech pathologistTAB 11.CONTACTS

31. On this website you will find a variety of useful documents including an emergency care plan for children with special needs.Emergencies can occur at any time for families. The key to coping with these unexpected events is to plan. For a family with a child with special needs, it is imperative to put a plan in place. This booklet allows you to have all of your important information in one place.You may want to consider placing a copy of your plan in your binder. This will make it easily accessible for you if an emergency situation is to ever arise.EMERGENCY CARE PLAN