This document discusses PortNet Company's contributions to Morocco's environmental commitments through digitizing procedures and reducing paper usage. It notes that companies waste over 2% of turnover on paper management and outlines PortNet's initiatives like electronic archiving and workflows to eliminate printing. Statistics are provided on the environmental impacts of paper usage and the significant annual resources savings from making import/export documents, customs paperwork, and vessel tracking paperless. The document concludes that continuing to expand paperless procedures will further benefit the environment.

1. The Paperlessness of Procedures
and the Environmental Approach

3. 3
ContributionofPortNetCompanytotheEnvironmentalCommitments
of Morocco
Several Governmental Organizations and associations have come to exist in order to initiate
companies into management methods prioritizing respect to the environment.
Within this frame, PortNet Company «National Single Window for Foreign Trade Procedures»
considers the paperlessness and the optimization of procedures within its interest. It is a strategic
choice that complies with Morocco’s strategic decision to boost competitiveness among companies
through reducing deadlines and expenses related to foreign trade procedures.
Companies waste over 2% of their turnover on the internal management of paper
Source : cabinet Gartner Group
Source of papers Paper’s uses inside the company Destination of outgoing paper
External MailPurchase of papers
Fax Priniting
Archiving Internal Mail
Xerox
Destruction
Ownership / Uses of paperMail / Transportation
RecyclingOther sources
The Paperlessness of Procedures
and the Environmental Approach

4. 4
Client
ERP
Import road carriers
Authority body
Importer / Exporter
Maritime agent / company
Port authority
Handling operator
Forwarder
Freight Forwarder
Public service
Customs officer
Export road carriers Loading
Warehouse Offloading
ERPWMS WMSTMS TMSSRM SRM
TransportOrder OrderTransport Supplier
PortNet: Integration Tool of the supply chain of foreign
trade while protecting the environment

5. 5
The digitalization is deemed as one of the most advanced solutions to reduce paper exploitation and
CO2 emissions caused by several displacements should be accomplished to reach a set of necessary
formalities.
Sending e-mails rather than fax or mails.
The use of scanners to digitalize information and give their movement an electronic format
Promote electronic exchanges
Establishing Workflow systems
Adopting electronic archiving
Moving to paperless incoming and outgoing documents
Environmental commitments of PortNet Company
Compete paperlessness
Absolishment of printing
Workflow systems are intended to do without printing documents and their movement
within different departements for validation. Also, Workflow systems save time.
By adopting an electronic archiving solution, there is no longer a need to print documents
to keep a copy neither some sort of a location store these records.

6. 6
To cross a round trip of 4 KM by motorcycle with an engine capacity less
than 125 cm3, the estimated average emission of CO2 is 1.03 kg
To produce one ton of papers (400 reams)
17 trees
26.500
liters of water
3 m3
of trash
4,100 kWh
of electricity
3 barrels
of petrol

7. 7
An operation is equivalent to a folder consists of 5 sheets to circulate
between 2 administrations separated by a distance of 4 KM
Administration 1
Administration 2

8. 8
212 500 trees
331 250 000
litres of water
37 500 m3
of trash
37 500
barrel of petrol
51 250 000 kWh
of electricity 8 000 000 kg
A few Figures on Environmental Reports by PortNet Company
Before the PortNet Single Window, more than 500 000 bonds of imported goods per year were sent
and processed amongst the four operators within an importation cycle including: the Ministry of
Foreign Trade, banks, Exchange Office, the Douane and the Importer. If we multiply the number of
processed bonds by the number of interested operators (5), we would get 2.5 millions of received
and/or sent documents between these operators.
Annual gains of making Import document paperless

9. 9
Annual gains of making exports license paperless
57 800 trees
90 100 litres
litres of water
10 200 m3
of trash
10 200
barrel of petrol
13 940 000 kWh
of electricity
680 000 kg
Annually, nearly 170,000 Export securities are issued and processed and exchanged between four
foreign trade operators, namely: the Ministry of Foreign Trade, the Exchange Office, Customs and
exporter. If we proceed with the multiplication of the number of shares traded (170,000) by the
number of operators involved (4), there will be 680 000 receptions or transmit a document between
operators.

10. 10
96 552 trees
150 507 943
litres of water
17 039 m3
of trash
17 039
barrel of petrol
23 286 135 kWh
of electricity 4 543 636 kg
Annual gains of making Douane and maritime paperwork paperless
PortNet SA also ensured on the dematerialization of procedures for ships of call management and
customs control including: the manifest, the single declaration goods, the arrival notice, demand
atribution station and freehand.

11. 11
435 238 trees
678 459 625
litres of water
76 806 m3
of trash
76 806
barrel of petrol
104 969 225 kWh
of electricity 2 637 032 kg
Annual gains of making tracker sheets paperless
Since the establishment of the coordination of coordinated physical visit to Casablanca port level,
contact 512 045 visits were scheduled at the PortNet platform.

12. 12
Expectation of vessels movements and environmental hazards
All the vessels generate risks by themselves and for themselves: damage, fire, explosion, human
error, endangerment of equipment…these factors could interact, amplify and exacerbate. On the
other hand, the vessel is in constant contact with its environment: including the coastline, fisheries,
and pitfalls as well as sailing conditions (wind, strong waves, fog) that could cause cargo loss or
worsen the condition of vessels thus leading it to perish in the sea.
Within the aim of controlling its risks and reducing their impact on environment, PortNet Company
implemented, in close cooperation with its public and private partners, a platform of maritime
information management. Thus, it allows, thanks to the anticipation of exchanges, the improvement
of anticipatory management for port of callls and nautical services.
Sinking Ship
Damage Fire heavy
packages
wind fog Strong
waves
Human
error
dangerous
goods

13. 13
Global Economy by PortNet Company
The approach of moving to paperlessness allows Morocco to save an annual consumption of 7735
house in terms of fresh water, 42 053 houses in terms of electricity and 15 727 houses in term of
waste.
This approach also allowed the protection of 800 000 trees per year (the size of a Grunewald forest),
and save the equivalent of annual consumption of fuel by 17 000 cars.
7 735 houses
800 000 trees of year
The size of the Grunewald forest
42 053 houses 15 727 houses
17 000 cars
Annual fuel
consumption
=
+ +

14. 14
The Paperlessness, what impact on the future of the environment ?
Knowing that only half of foreign trade procedures are rendered paperless, PortNet Company and
its partners are aware of their duty to make an effort to develop this policy of paperless office and
step forward in the promotion of procedures.
15 727 houses 62 908 houses
7 735 houses 30 940 houses
42 053 houses 168 212 houses
Water consumptionWater consumption
Power consumptionPower consumption
Trash reductionTrash reduction
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16. Harbour building of Port of Casablanca, 2nd floor Port of
Casablanca, 20000, Casablanca, Morocco
Phone : +212 520 473 102
Fax : +212 520 473 101
Email : contact@PortNet.ma
Website : www.PortNet.ma