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Pimp your Gmail with productivity tools and tips
- 4. Are you tracking time spent on email?
- 6. Inbox Zero Inbox One-Page ... Total Chaos
- 7. Multiple Inboxes Based on article by Andreas Klinger Useful if using labels (folders) effectively Flexible! Usable from phone
- 8. Multiple Inbox Setup (Video Next Slide)
- 9. Other Tips & Tools
- 11. Try Active Inbox if Freelancer
- 12. Active Inbox
- 13. Gmail Meter (Video Next Slide)
- 14. Run Gmail in its own window fluidapp.com
- 15. Fluid Gmail App – 2 accounts (Video Next Slide)
- 16. and KEEP CALM AND USE
- 17. Chrome Apps
- 18. Gmelius
- 19. Gmelius
- 20. Gmelius
- 21. RescueTime
- 22. A Word About Search...
- 23. Word
- 24. WordPress
- 25. WordPress.com
- 26. Justin Foell justin@9seeds.com 9seeds.com @justinfoell foell.org/justin
- 27. Resources Toggl – toggl.com Inbox Zero – bit.ly/inbox-zero-talk Multiple Inboxes – bit.ly/multiple-inboxes Active Inbox – activeinboxhq.com Gmail Meter – gmailmeter.com Fluid App – fluidapp.com Fluid/Gmail Article/Icons: bit.ly/gmail-app-and-icons Gmelius – gmelius.com Rescue Time – rescuetime.com
Editor's Notes
- Justin Foell Work at 9seeds.com Small WordPress Agency Distributed Employees in: Minneapolis, Las Vegas, Maui
- Why I'm talking about email and Gmail That guy is me I have felt like this Disorganized, Overwhelmed, Helpless Most techniques center around “Inbox Zero” (get your inbox down to zero messages by acting or filing) Both qualified and unqualified to talk
- My personal inbox as of yesterday Far from inbox zero Have had success in managing my work email -- Before digging into email, let's talk about time... How many of you charge for WordPress related work Freelance / Part-time / Full-time?
- Show of hands: how many of you track your time spend on email? Track time, even if not charging Our founder's title: Chief Email Officer Track per client Quickly identify clients that “love to talk” I'll start the timer before I answer the phone. Long email or > 1 from same sender = tracking You should charge! Build it in as project management, or pad the project
- Plenty of ways to track time, here is one Works on Mac, Windows, Linux
- There are different refinement levels of email management At the top Inbox Zero (not for everyone) Just below: Inbox one-page (my preference) All the way down to total chaos – you can work your way up!
- Using Gmail web interface since 2010 for work Our Chief Email Officer sent me the article (will provide link) I was already using labels effectively Works on phone
- Video Settings: Google Labs: Multiple Inboxes Settings: General: Stars Settings: Multiple Inboxes 1. Label Email with client label 2. Apply star if necessary On phone flag/unflag will only use 1st star – plan accordingly
- Some other productivity tools
- Use your Project Management software instead If you have a project management software, use it! The appropriate people will get the message Think about, but don't worry about CCing
- Use Active Inbox if you're a one-person-show (video example)
- This transforms Gmail into more of a one person project management suite
- Gmail Meter sends monthly email reports (video example) Pay attention to “response time”
- Run Gmail in its own window if you like to alt-tab Enable desktop notifications Some people find this too distracting – your choice I take a moment review an email right away to determine its urgency OSX – Fluid App turns a page in Safari into an App Video example
- If you use Windows or Linux, I recommend Chrome
- Screenshot of: Apps Page Right Click - “Create Shortcuts...” (Windows / Linux Only) Show Web Store
- Gmelius chrome extension (screenshot) Doesn't work with Safari (sorry Fluid people) Hide footer, chat Beware, some things are weird
- Hide Google+
- Enable Tracking & Read Receipts
- Rescue Tiime to track time (show summary screenshot)
- You'd think since it's Google, it would be great
- You'd think gmail would have the best fuzzy search of any email platform “because google”
- Partial searches don't match (word vs. wordpress)
- use autocomplete to your advantage (screenshot example)
- Here's my contact info with my twitter & personal blog in the upper left If I write something wordpress specific it almost always winds up on 9seeds.com