This document discusses performance appraisal templates and methods. It provides information on 6 common performance appraisal methods: ranking, rating scales, checklists, critical incidents, essays, and behaviorally anchored rating scales. For each method, it describes the process and lists advantages and disadvantages. The document also provides links to additional resources on performance appraisal templates, forms, and topics.

1. Performance appraisal template
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I. Contents of getting performance appraisal template
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A team leader must have several personal qualities and perform many tasks at his job. Team
leaders work with both upper management and their peers, often performing as both a
subordinate and a supervisor. Team leaders are often evaluated on their communication skills,
ability to take initiative, ability to perform routine work tasks and their working style as a whole.
Leadership Ability
An effective leader must communicate well, hold a position of authority and respect his peers. A
positive appraisal includes a high rating of the team lead's ability to communicate, mentioning an
example of good communication in a meeting or on the work floor. A negative appraisal may
include a low rating of his communication skills, noting that he treated other co-workers or his
team disrespectfully.
Data Compliance
Many team leaders compile date on their team, including work hours, performance and
completed projects. During an appraisal, consider how well the team leader complied with these
requirements. For example, a team leader would receive a high rating if she developed a new
system for tracking employee absences. A team lead who failed to report progress to upper
management would receive a lower rating.
Initiative

2. A team leader who takes initiative can improve performance for her team, and the company as a
whole. Taking initiative also shows a dedication to the job. A team leader who routinely
performs tasks without being asked by management, or one who looks for new ways to improve
existing systems should get a high rating in an appraisal. For example, you might note that a
team lead's ability to anticipate needs and work independently reduced management's overall
workload.
Overall Work Performance
Many appraisals include a section to evaluate an employee's overall work performance. These
sections should include a review of a team leader's positive and negative traits. For example, a
team lead's appraisal could mention that he works well with his team while still maintaining a
position of authority, but that he occasionally forgets to follow up with projects by giving
management a routine status update.
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III. Performance appraisal methods
1.Ranking Method
The ranking system requires the rater to rank his
subordinates on overall performance. This consists in
simply putting a man in a rank order. Under this method,
the ranking of an employee in a work group is done
against that of another employee. The relative position of
each employee is tested in terms of his numerical rank. It
may also be done by ranking a person on his job
performance against another member of the competitive
group.
Advantages of Ranking Method
i. Employees are ranked according to their performance
levels.
ii. It is easier to rank the best and the worst employee.
Limitations of Ranking Method
i. The “whole man” is compared with another “whole man”
in this method. In practice, it is very difficult to compare
individuals possessing various individual traits.
ii. This method speaks only of the position where an
employee stands in his group. It does not test anything
about how much better or how much worse an employee
is when compared to another employee.
iii. When a large number of employees are working, ranking
of individuals become a difficult issue.

3. iv. There is no systematic procedure for ranking individuals
in the organization. The ranking system does not eliminate
the possibility of snap judgements.
2. Rating Scale
Rating scales consists of several numerical scales
representing job related performance criterions such as
dependability, initiative, output, attendance, attitude etc.
Each scales ranges from excellent to poor. The total
numerical scores are computed and final conclusions are
derived. Advantages – Adaptability, easy to use, low cost,
every type of job can be evaluated, large number of
employees covered, no formal training required.
Disadvantages – Rater’s biases
3. Checklist method
Under this method, checklist of statements of traits of
employee in the form of Yes or No based questions is
prepared. Here the rater only does the reporting or
checking and HR department does the actual evaluation.
Advantages – economy, ease of administration, limited
training required, standardization. Disadvantages – Raters
biases, use of improper weighs by HR, does not allow
rater to give relative ratings
4. Critical Incidents Method

4. The approach is focused on certain critical behaviors of
employee that makes all the difference in the
performance. Supervisors as and when they occur record
such incidents. Advantages – Evaluations are based on
actual job behaviors, ratings are supported by
descriptions, feedback is easy, reduces recency biases,
chances of subordinate improvement are high.
Disadvantages – Negative incidents can be prioritized,
forgetting incidents, overly close supervision; feedback
may be too much and may appear to be punishment.
5. Essay Method
In this method the rater writes down the employee
description in detail within a number of broad categories
like, overall impression of performance, promoteability
of employee, existing capabilities and qualifications of
performing jobs, strengths and weaknesses and training
needs of the employee. Advantage – It is extremely
useful in filing information gaps about the employees
that often occur in a better-structured checklist.
Disadvantages – It its highly dependent upon the writing
skills of rater and most of them are not good writers.
They may get confused success depends on the memory
power of raters.
6. Behaviorally Anchored Rating Scales
statements of effective and ineffective behaviors
determine the points. They are said to be
behaviorally anchored. The rater is supposed to
say, which behavior describes the employee
performance. Advantages – helps overcome rating
errors. Disadvantages – Suffers from distortions
inherent in most rating techniques.

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