This document summarizes the modules and features available through Attendee Interactive's Ai Evolution conference planning software. It describes modules for submission and review, speaker management, continuing education credits, session building, an itinerary planner, a website, exhibitor management, e-posters, registration, and more. The software allows clients to create customized online solutions to manage all aspects of a conference from submission to evaluation.

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PCMA Conference 2016
Attendee Interactive, LLC’s
(Ai Evolution)

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Ai Evolution Solutions
We will create a project plan for each phase of the planning process.
Based on a client’s needs a project plan will include the following
modules:
 Submission
 Review, decision and notification
 Event and speaker scheduling
 Continuing education for certificate issuance and evaluation
 Web module
 Exhibitor module

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What are clients saying?

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Submission Module
Some features include:
 Complete submissions - Sample submission/abstract home page
 Enter and finish incomplete submissions
 See submission status and see reviewer’s comments
 Pay for submissions, (additional billing may be required to set up e-
Commerce)
 Edit submission if a project is set up to support this after a review has
been conducted
 Data capture steps allow users to cut and past from other sources
 Step-by-step online submission by submission type

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Online Review Feature
 Clients are able to score/grade submissions as assigned by the system
or administrative user.
 Submissions are eligible to be blinded or double-blinded as access is
determined by the client.
 Reviewers can rate, provide comments, and approve submissions.
 Author and institution information can be hidden from or made available
to other reviewers as directed by the client.
 From the “My Reviews area, a reviewer can quickly see the status of
their assigned reviews through our “Score Card” view of their
assignments.
 Should a client allow it, any reviewer can opt-out due to a conflict of
interest causing a submission to need to be re-assigned.

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Speaker Management Module
 Online Speaker Resource Center for all
speaker access
 Capture a speaker picture and bio
 Require completion of a speaker contract
or agreement
 Capture session description information
 Capture A/V needs by assignment
 Collect releases when sessions are
recoded
 Require speakers to upload handouts
and presentations
 Provide a “task list” for all speakers with
deadlines
Actions an administrator user can do:
 Create sessions and assign speaking
roles
 Track deadlines and send reminders
using our email tool
 Use our look ups to create your
educational program
 Manage all speaker schedules and
handle changes
 Run reports
 Create other activities such as:
 Committee and private meeting

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Speaker Management Module

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Roles Methodology
Defined as:
Building of educational content specifying what roles (i.e.
submitter, reviewer, etc.) people “play” within a session.
Ai staff and our clients identify the roles within their sessions that
require a person to take action. Our modules are designed to
engage people to complete the actions based on business rules
set up by roles.
Once a person is assigned a role they are invited to log in and
actions are staged for completion. Each display a deadline so our
administrative users can check the status from the project’s
administrative dashboard.

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CME/CE Module
Features include:
 Create a credit claiming process based
on your accreditation and business rules
 Credit type awarded by profession and
can track licensing numbers
 Allows claiming once the session is
completed
 Offer pre and post evaluations
 Eliminates paper-based evaluations,
share speaker feedback and scores
when using our speaker module
 Online method for emailing and printing
of certificates by an attendee
Users will be able to:
 Award credit by tracking attendance or using a
session specific code
 Great for awarding a certificate of attendance
 Allow for partial credit claiming
 Create testing component to offer Enduring
Activities
 Built-in reporting tool to create ad hoc reports
which are great for accreditation reporting
needs
 Quick look up by person so an admin can email
a certificate after the conference

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Session Builder Module
Features include:
 Set up options to allow sessions to be built by committee members
assigned by the administrator
 Using our session shell option places limits on sessions being built and
the timing of presentations within each session
 Use a search feature to slot submission into a session, while viewing
reviewer scores and comments
 Assign and manage speakers in their sessions
 Approved sessions move into our speaker module, so speakers can log
in and complete tasks assigned to them
 Click here for my “My Program Grid” sample

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Itinerary Planner
Features include:
 Look up feature to see and search and educational program
 Tag sessions an attendee wants to attend, limit access to paid
sessions
 Tag exhibitors they want to see
 Download/access handouts and presentations before, during, and
after event
 Several options to auto create profiles for registered attendees with
a clients registration vendor

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Web Module
Features include:
 Responsive web template layouts ideal for mobile users
 Data collection process to capture information for site users
 Content management editor
 Collect an information request
 Upload files/images for download
Sample Event Website

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Exhibitor Module
Features include:
 With the “Ready Room” you can enter their description, their service,
product categories, and enter and manage booth staff names
 Portal to manage all company description, categories and contact details
 Purchase options for:
 Booth payment
 Sponsorship
 Additional booth or registration
 Brochure upload
 Tracking of user views and searches

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E-Posters
Features include:
 Offer online access to posters as great for onsite meeting access
 Saves floor space – Many clients offer both options, we call it a
hybrid solution
 Decreased printing costs
 Mobile friendly
E-Poster search screen on demo site
Poster search screen on demo site

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Registration Module
Features include:
 Set up for identifying users and only display their options based on who
they are
 Capture contact information, and require demographic question
responses
 Set up business rules for pricing and discounts
 Integrate with your own online merchant account
 Online reporting tools for registration types, tickets, & financials
 Communicate via email with registered attendees and exhibitors
 Purchase tickets online/e-mail confirmations

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How To Get In Touch?
 Looking for more information or would you like a demo?
Attendee Interactive website
 Mail, phone, or e-mail:
2205 Warwick Way, Suite 110
Marriottsville, MD 21104
(410) 480-8148 ext. 315
info@attendeeinteractive.com
 Be sure to follow us on Twitter:
@attendinteract