Oceanfile version 7 provides a comprehensive platform for tanker inspection, vetting, and risk measurement, including features for performance tracking of vessels and personnel. It supports detailed history management of inspections and observations, along with tools for workflow management and risk assessment. The software aims to enhance compliance, reduce workload, and facilitate continuous safety improvements through data analytics and integration with various reporting formats.

1. Oceanfile
Version 7
TANKER INSPECTION, VETTING, RISK
MEASUREMENT
AND
FLEET, VESSEL AND PERSONNEL PERFORMANCE

2. Operators
o Full fleet records and performance
o Single and multiple Operators permit full
review by Ship Managers and those with
multiple subsidiary business units
o Selection of multiple vessels for Vetting
Organisations
o Detailed performance reports and charts for
each controlled unit

3. Vessels
Fleet Manager
o Vessel Profile
o Inspection History
o Detailed history of Observations
o Support for fleets, Owners and Pools
o Live vessel location

4. Fleet Composition

5. Inspection details

6. Inspections
o Complete record of all inspections
o Details of all Observations
o Full workflow status from inspection
planning, Pre-inspections, Post inspections
remedial actions and Operator Comments
through to Close –out for each Observation

7. Index of Inspections

8. Observations
o Risk Assessment of every Observation
o History of all Observations by
o VIQ question number
o name of vessel,
o name of inspecting company,
o name of inspector, and
o name of responsible persons

9. Observations. Assessing the Risk,
Remedial Actions and Responsibility

10. Full History of Observations

11. Tasks Manager
o Actions
o Status
o Lead responsibility
o Target and Actual Close-out dates
o List and Diary Views
o Workflow queues with selection filters
o Automatic synchronisation to Observations and
Workflow status
o

12. Task Manager
o Task details
o Remedial Actions
o Lead responsibility
o Workflow Queue
o Target completion date
o Actual completion date

13. Officers
o
Automatic updating and synchronisation with SIRE
o
Officer matrix Editor adds Name and Payroll No. to
permit continuous retention of Sea-time, Time on
this Type of Vessel etc.
o
Names of all fleet officers are retained in Oceanfile
and can be used by both Vetting and Crewing Depts.
o
Performance measurement relating to association
with Observations
o
Testing for individual Oil Company compliance
PRIOR to assignment

14. Reducing the Workload
The SIRE On-Line Officers Matrix

15. Managing and Maintaining Officers’
Records of Experience etc.

16. Meeting Oil Company Matrix Requirements

17. Inspectors
o Inspector profiles containing
o History of Inspections associated with each inspector
o Identification of areas of focus
o Consistency
o Approach

18. Management
o Unlimited Users
o Individual log-in access rights
o Performance history
o Performance Analysis for all designated
personnel

19. Workflow
o Day to Day workflow Processes
o Status of operations across all fleet
o Issues requiring attention are
highlighted

21. Business Intelligence
o Comprehensive tools
o Easy data mining
o Full analysis across fleet, vessels,
personnel, types of vessel, VIQ
questions and many more.
o Pivot grids
o End-User report designer

22. Risk Assessment
o Unrivalled tools to measure and
assess risk
o Mirrors and exceeds oil company
techniques
o Provides single common basis to
build performance reviews and audits

23. Risk Measures and Corrective Actions
o Preventable?
o Non-Conformity?
o Potential, Assessed
and Final Risk
o ISM Code Reference
o Person Responsible
o Remedial actions
o Target Close-Out Date
o Actual Close-out Date
o All actions complete

24. 2015 Timeline Performance.
Total Obs & Assessed Risk for Fleet

25. Risk Measures after Assessed Risk Values
Applied

26. Self Inspections
o Integrated, on-line and off-line report
editors for self inspections and audits
o SIRE VIQ and Standard Navigation
Audit templates included
o Unlimited bespoke question set
templates can be built by users
o Results imported to Oceanfile for
Analysis

27. Tools that work!
Self-Inspection Templates
SELF INSPECTIONS VS SIRE INSPECTIONS
Total Operator’s Observations
1 Inspection per year
Total SIRE Observations
At least 2 Inspections per
year

28. Synchronisation
o Synchronisation with SIRE updates
Officers matrix automatically
o Public domain information updated
automatically

29. Data Import and Export
o Import wizard to permit simple import
of SIRE and other reports
o Data can be exported to several
commonly used formats
o Excel
o Word
o Screen capture
o PDF

30. Oceanfile – Continuous Improvement
Planned for 2016
o Import and Risk Assessment of PSC reports
o A consistent quantitative (as opposed to relative) measure of
risk
o Cooperation with Major Class Society to utilise Class data
o Engagement with other stakeholders to assist Operators to
utilise the many data resources to drive excellence, deliver
zero incidents and zero pollution
o Deliver tools to reduce the stress on seafarers

31. Oceanfile Marine Ltd
9 Quarantine Hill
Wicklow Town
Co. Wicklow
Ireland
www.oceanfile.com
david.savage@oceanfile.com