SA 8000 learning ppt on induction trainees

1. SOCIAL ACCOUNTABILITY 8000
(SA 8000:2014)
RSWM Limited
Spinning Division
Mayur Nagar, Lodha

2. 2
SOCIAL ACCOUNTABILITY REQUIREMENTS SA8000:2014
NC Statement: 01
The emergency assembly point not provided in the female
worker’s hostel at Lodha unit.
NC Statement: 02
One of the installed suggestion boxes was not placed
adequately at Lodha unit.
NC Statement:03
Supplier control in terms of the worker’s wage distribution
activity not found effective for packing & canteen
contractor at Gulabpura and canteen & loading contractor
at Lodha unit.

3. 3
Social Accountability Objectives
Social accountability objectives are laid down and action plans to achieve these
objectives are implemented at different levels & functions of the company under the
overall monitoring by the MR. The objectives are revised, as required, for the purpose
of continual improvements through management reviews (9.4). The current objectives
have been defined as follows:
To reduce workers absenteeism.
To reduce worker turn over
To Achieving ZERO accident rate

4. 4
SOCIAL ACCOUNTABILITY REQUIREMENTS SA8000:2014
These requirements include:-
1. Child Labour
2. Forced OR compulsory Labour
3.Health and Safety
4.Freedom of Association & Right to Collective
Bargaining
5.Discrimination
6.Disciplinary Practices
7.Working Hours
8.Remuneration
9.Management System

5. 1. Child Labour
No employee / Contract Labor employed in the organization is less than 18
years of age.
No fake or forged identification documents accepted during the
recruitment process.
Verifiable proof of age documentation is maintained for every worker in
personal file and data records in payroll system.

6. 2.FORCED & COMPULSORY LABOUR
The organization do not support any sort of forced or compulsory labour under any
circumstances
The organization do not withhold any part of any person’s salary, benefits, property,
in order to force such person to continue working for the organization. Also, the
organization ensures same commitment from it’s contractors supplying labor.
The organization do not keep deposit in any form including original
document such as passport, birth certificate, mark sheet & testimonials etc.
prior to employment or during the tenure of his/ her service.
The organization train all Managers to understand types of forced or
Compulsory labour, Moreover, all employees are made aware of the
Standing Orders / HR Policy / code of conduct in respective cases.
Terms of employment outlined at the time of recruitment do not differ in any way
from the terms offered during the course employment

7. 3.Health & Safety
The organization provides a safe & healthy working environment and takes
adequate steps to prevent potential health, safety incidents and occupational
injury or illness to employees health through Hazard Identification & Risk Assessment
(HIRA) and onsite emergency plan. Significant risks are being controlled through
Operational control procedure and Programmes
Safety Officer must be appointed at the unit as per the requirement of the Factory
act . (Mr. Kalpesh Panday – Safety department)
Record of the safety Committee must be maintained
Personnel are trained on emergency evacuation. Fire drills take place at least once
per year for all shifts. All Personnel, including new personnel, know the drill procedure
and consider it routine and emergency plan
Adequate number of Smoke detectors, fire extinguishers / fire fighting System / Fire
alarms are installed at different locations, based on requirement and kept functional
all the time
Emergency exits are suitably identified and it is ensured that, the exits are never kept
blocked.

8. 3. Contd…
The personnel are provided with suitable Personal Protective Equipment (PPE) to
avoid the risks and accidents and it is ensured that the same are being used by the
personnel. ( MASK ,Earplug ,helmets , safety belt and Safety boots etc.
A documented emergency preparedness and response plan that outlines the
actions that all personnel should take in case of fire and/or other emergencies
(manmade and/or natural disasters) is available. The plan clearly defines the persons
responsible for preventing, reducing the impact of, and addressing any such
emergency events.
The organization has provision of adequate supply of First Aid items which
get available to personnel in First Aid boxes & OHC. Certified & trained First-
Aiders available in all shifts & provide first aid to affected personnel. They
ensure that injured persons are given adequate attention. Every First-Aid
box is having a register to record first-aid injuries.
Canteen facilities, Creche, Rest Room, safe drinking water facilities and
clean lavatory facilities (separate for male & female) are provided for all
the employees.
Work areas have adequate lighting, ventilation and temperature controls

9. 3. Contd…
Inventory, MSDS for proper storage, no contamination and handling of
hazardous and combustible substances / chemicals are kept in Stores and
get available for users and other employees for reference.
Annual health check-up is done for all employees. Whenever an employee
is found to be medically unfit to work in a particular work area, the same
employee is transferred to such a work area which is suitable for him.
Incident reports covering accidents if any, and emergency situation of the
organization are recorded, analyzed to find out root cause. Corrective and
preventive actions are taken to prevent the recurrence.
Medical Facility , Ambulance ,Emergency Number, Display of near by
emergency department contact number
Dormitories are located in a building separate from the production areas and
warehouses and are well maintained

10. 3. Contd… Short notes
• DOCUMENTS/LICENSES/PERMITS/CERTIFICATES
• HEALTH AND SAFETY COMMITTEE
• ERGONOMICS – HIRA , Office equipment's
• TRAINING – Fire /First Aid , Emerg.,PPEs
• EMERGENCY PREPAREDNESS
• FIRE EXTINGUISHERS
• ALARM SYSTEM
• PERSONAL PROTECTIVE EQUIPMENT
• GENERAL WORKING ENVIRONMENT
• WATER, AIR, NOISE AND TEMPERATURE
• ELECTRICAL SAFETY
• MACHINE GUARDS AND SAFETY
• CHEMICAL AND HAZARDOUS WASTE HANDLING AND
STORAGE
• MEDICAL CARE
• RESTROOM FACILITIES
• KITCHEN AND CANTEENS
• DORMITORIES
• CHILDCARE FACILITIES – Away from Product area and ground
floor

11. First Aider & Fire Fighter
 First Aider – 35 Nos
 Fire Fighter – 51 Nos

12. First Aid
First Aid Facilities:-
Incase Of Injury- We Have 24 hrs. Open Dispensary at M-4,5 Khata
Gate
- We Have 24 hrs. available Ambulance
Emergency Number :- 444, 02962-256444
Worker Gate :- 300, 02962-256300,
09414102413
Dispensary :- 457
Safety Officer :- 8109402597 ( Mr. Kalpesh Pandey)

13. 4. FREEDOM OF ASSOCIATION & RIGHT TO COLLECTIVE
BARGAINING
The organization is open to dialogue with trade unions and demonstrate good faith
in bargaining with trade unions
Any employee can lodge his complaint by putting a letter inside the complaint and
suggestion box provided at each floor. Complaint and Suggestion box is opened in the first
Monday of every month by Officer In charge IR in the presence of Workers Committee. All
the complaints and suggestion received are recorded in the Complaint and Suggestion
Register and put forward to Management for necessary action. Action taken by the
management is also recorded in the Complaint and Suggestion Register
Workmen are allowed to participate in all sorts of trade union activities as per the
Trade Union Act, 1926.

14. 5.DISCRIMINATION
All personnel have the same opportunity to apply for and be considered for the
same jobs
All personnel are treated fairly regarding benefits, dormitory and
canteen/cafeteria privileges
Promotion, increment are based on performance only
Personnel Dept. ensures that policies & procedures related to hiring, promotion,
training, leaves, termination or retirement, transfer etc. are free from discriminations
and are well documented in the P & IR.

15. 6. DISCIPLINARY PRACTICES
'Principle of Natural Justice' is followed in case of any disciplinary procedure and we
also follow Certified Standing Order covering list of acts of misconduct, domestic
enquiry etc. for the employees. We do not encourage verbal abuse, mental or physical
coercion. In case any employee reports it to the authority, appropriate action is taken
against the person involved after verification.
Our Personnel department maintain service record of employees which contains
residential address, record of age, document relating to confirmation, age of
retirement, transfer, disciplinary procedure, punishment (if any).
We educate our managers on personal conducts, disciplinary procedures , as and
when required and the same are documented.
The organization maintain a record of violation of organization discipline.

16. 7.WORKING HOURS
Factories Act provisions in respect of working hours, weekly off, interval of rest
implemented.
The organization every year notifies National and Festival holidays keeping in view the
National and Regional holidays so declared.
Overtime work in exceptional cases may be allotted to workers for which they will be
paid at a premium rate (as per law). OT could be allotted for exceptional business
needs which includes breakdown & shutdown. This situation can be considered, as
short-term business need. The over time details , if any to be discussed in management
review committee meeting.

17. 8. REMUNERATION
The organization ensure that, legal minimum wages as fixed by the government from
time to time is paid to the workers. Wages are paid to the workers within 10 th. of every
month..
The organization conducts Basic Living Wage survey of sampled unskilled workmen
(representative percentage) based on SAI guidelines after every MW revision by the
Govt.
Wages paid for a standard month meet the legal requirement like attendance
recording, payment document, transfer of monthly wages to respective bank
accounts of employees, pay slips.
The organization ensure that, wages and benefits are rendered through transfer to
individual employee bank account as per prevailing Govt. directives.

18. 9.MANAGEMENT SYSTEM
Policy: The organization has formulated SA Policy through brainstorming session with
involvement of top mgt. & employees cross section representatives
Review of last meeting action plan - implementation
Review of Policies
Review of objectives achievement
Review of SA8000 provisions implementation
Report of SPT (MR) on SA8000
Report of health & Safety Representative
Report on internal audit
SPT Meeting
Supplier Audit
Bill Statement /SA 8000 Policy board
Suggestion box
Management / Workers representative

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SPT Team