You can do encrypted email that meets HIPAA and SEC requirements. Never Clueless makes it possible.

1. Encrypted Email

2. The Importance of Email in Business
• Email is still the number one communications tool across all
industries
• Workers spend 152 minutes per day on email
• Worldwide email accounts are projected to increase from
over 2.9 billion in 2010, to over 3.8 billion by 2014
• 26% of email accounts will belong to corporate users by 2014
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3. Data Breach in Email
• Data breach notification is mandated by law in 46 states
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Source: Open Security Foundation 2010 report, www.datalossdb.org
26% of data loss
incidents
occurred in the
health care
industry in 2010.

4. Why Encrypt Emails?
• Privacy is mandated by law for companies operating in or doing business
with the health care industry - Health Insurance Portability &
Accountability Act (HIPAA)
• HIPAA mandates that organizations maintain the confidentiality of
Protected Health Information (PHI)
• Recent changes to HIPAA now require that any breaches in data are
reported
• Any entity sending PHI over the Internet should use encryption to ensure
security and minimize the risk of data breach
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5. Encrypted Email
• Policy-based Encrypted Email
• An easy way to encrypt outgoing emails
for an entire organization
• Features:
– A rules-based policy engine automatically scans content of all outgoing email
– Determines how to handle emails based on pre-determined rules and policies
– Provides high degree of flexibility for managers to build rules based on the specific
needs of their business
– Offers detailed reporting and tracking of all outbound emails
– Uses standards-based PKI encryption technology
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Automatic Comprehensive Easy to manage Easy to use

6. Encrypted Email HIPAA Templates
• Templates to help businesses manage compliance with HIPAA
• Built using common code sets, word combinations and terminologies
• Updated quarterly
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 Current Procedural Terminology (CPT)
 International Classification of Diseases
(ICD)
 Health Care Common Procedure
Coding System (HCPCS)
 National Drug Codes (NDC)
 Claims Adjustment Reason Codes and
Remark Codes (CARC/RARC)
 Inpatient Fee For Service Codes (FFS)
 National Provider Identifier (NPI)
 US Social Security Numbers
 Protected Health Information (PHI)
Keywords
Exclusively available with Encrypted
Email from Never Clueless

7. Benefits of Encrypted Email
• A comprehensive policy management system – integrated with hosted
Exchange
• Out-of-the-box compliance
– With HIPAA templates, a turnkey solution for healthcare
• Combines ease-of-use with the features of a fully-dedicated appliance
• One-click set up of encryption
• No training required for senders or recipients
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8. Encryption in Health Care
• Eliminates the possibility of confidential information being read by anyone
other than the intended recipient
• Helps organizations meet compliance regulations
• Automatically encrypts emails based on pre-defined policies
• Enables security audits and tracking
• Good business practices
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9. Sending an Encrypted Message
Encrypted messages can be
sent via Never Clueless
from any email client
including mobile email
clients
• Senders do not need to
learn new technology to
use the service
• In this example, if the word
“financials” is included
within a content filtering
group, the message will be
automatically encrypted
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10. Policy-based Encrypted Email
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Description Policy-based Encrypted Email
Automatic Encryption Yes per policies
Encryption point Gateway
Software required for senders No
Software required for recipients No
Mobile Support
BlackBerry, iPhone, Android, Windows Mobile,
Symbian
Monthly Price Priced per mailbox
Applied to all mailboxes on account