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Timing & scheduling
CHAPTER 12

Media Planning & Buying in the 21st Century
Agenda

 Introduction
 Timing considerations
 Scheduling options

Media Planning & Buying in the 21st Century
Introduction
 This section will describe some of the strategic

considerations to determine media timing and
scheduling
 Timing and scheduling strategies are very important
to the success of a media plan
 Timing and scheduling are affected by the media
model used by the planner (chapter 9)



Does advertising have an immediate effect?
Or, does it build over time?

Media Planning & Buying in the 21st Century
Timing Considerations
 Industry sales
 Brand sales
 Spend in relation to sales vs.








leading sales?
Availability & distribution
Competitive activity
Reach & frequency goals
New product introductions
Promotions
Media events

Media Planning & Buying in the 21st Century
Typical Retail Sales Seasonality

Jan.

Feb.

M ar.

Apr.

M ay

June

July

Aug.

Sept.

Oct.

Nov.

Dec.
Timing

Period
First

Industry Brand
Sales
Sales

Lead
Sales

Compet.
Activity

12%

14%

12%

Lite

Second

13

16

13

Lite

Third

15

16

14

Moderate

Fourth

15

15

20

Moderate

Fifth

20

18

30

Heavy

Sixth

25

21

15

Heavy

100%

100%

100%

Total

Media Planning & Buying in the 21st Century
New Product Introduction - Example

Initial Launch Period

Sustaining Period

Media Planning & Buying in the 21st Century
Promotion Heavy Up - Example

Promotion
Heavy Up
Promotion Time

Media Planning & Buying in the 21st Century
Continuity with Heavy-ups

Heavy-Ups

Base Schedule

Media Planning & Buying in the 21st Century
Flights - Example

100 TRPs/Week

Media Planning & Buying in the 21st Century

100

TRPs/Week

100 TRPs/Week
Pulsing - Example

75 TRPS/Week

25 TRPS/Week

Media Planning & Buying in the 21st Century
Continuity Example

50 TRPS/Week

Media Planning & Buying in the 21st Century
The art of surprise

Media Planning & Buying in the 21st Century
Is there an opportunity to surprise?
 Advertising blitz
 Change scheduling pattern
 Change the way media are used
 Capitalize on competitive vulnerabilities such as out

of stocks, product recalls or bad reviews
 Be creative!

Media Planning & Buying in the 21st Century

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Editor's Notes

  1. How might each of these considerations affect the timing of a media schedule?
  2. Chart shows some advertisers allocate their budgets by time period. Here options are to allocate by percentage of industry sales or percentage of brand sales. Some brands might average the two. Or some brands prefer to lead sales by creating some awareness and purchase consideration BEFORE a sale occurs
  3. An example of what a new product introduction might look like. Heavy advertising during the launch period to help generate awareness & trial, then a lower level to hopefully remind and generate repurchase.
  4. Media schedules often provide heavy ups for accouncements or promotions in order to generate awareness and interest quickly before promotion ends!
  5. Heavy ups are also used to reflect seasonal sales changes or other special announcements
  6. Flights, concentrate advertising in bursts to break through clutter is the theory. More consistent with effective reach theory
  7. Follows recency theory