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Mitigating Counterfeit Issues Through GIDEP- Pumford Karpen
- 1. Mitigating Counterfeit Issues Through GIDEP Bill Pumford & Bob Karpen GIDEP Operations Center 951-898-3213 wpumford@gidep.org rkarpen@cscnorco.com 01 OCT 2009
- 2. Agenda • About GIDEP •Getting Started • Searching GIDEP for Reports on Counterfeits • Submitting a Report on Counterfeits
- 3. About GIDEP Mission • Foster technical information sharing among Government agencies and Industry partners to: • Increase systems’ safety, reliability, and readiness • Reduce systems’ development, production, and ownership costs
- 4. Under Secretary ofDefense (Acquisition, Technology & Logistics) : GIDEP Program Manager DSPO Government Industry GIDEP Advisory Advisory Operations Center Group Group Government Participant Industry Participant Representatives Representatives 4
- 5. About GIDEP Participants Government Industry Activities Companies 359 1971 Military 9% Industry 84% Government 7% Total Users 6922
- 6. About GIDEP Information &Data • Failure Experience • Product Information • Reliability • Engineering • Metrology
- 7. Statistics on SuspectCounterfeit Reporting • Charts developed from data in Department of Commerce Survey and GIDEP database. – Historic trends in reporting – Distribution of reports by product type – Impact by Service
- 8. Commerce Survey indicatedmore than 7,000 Number Counterfeit Reported Parts & Documents counterfeit incidents during 2008. About 10% per cent of the activities used GIDEP to report counterfeit problems. 45 120 40 Commerce Survey also indicated that less than 15% 100 of Original Component Manufacturers (OCM) and 35 Board Assemblers either checked a database for No. Documents information or submitted data to a database when 30 80 coming into possession of a counterfeit part. No. Parts 25 60 Data shown does not reveal instances where a 20 GIDEP notice alerted another user who 15 40 subsequently found counterfeits as a result of the notice. 10 20 5 0 0 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 19 19 19 19 19 19 19 20 20 20 20 20 20 20 20 20 20 Cumulative Number of Counterfeit Parts & Documents Number of Documents Part per Doc Reported ANN submitted w/o parts 160 400 140 350 120 300 No. Documents 100 250 No. Parts 80 200 60 150 40 100 20 50 0 0 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 19 19 19 19 19 19 19 20 20 20 20 20 20 20 20 20 20 DOC Parts
- 9. Number of NSNby FSC Reported FY 93 - 09 Structural Shape, Iron & Steel-9520 1 ADP Equipment-7025 2 Microcircuits-5962 146 Semiconductors-5961 4 Hardware-5340 1 Nuts & Washers-5310 4 Hardware-5305 1 Centrifugals & Filters-4330 11 Bearings-3110 3 Gas Turbines & Jet Engines-2840 4 Helicopter Drive Components-1615 2 Number of Documents by Category 0 25 50 75 100 125 150 FY 93 - 09 Number of NSNs COMMUNICATIONS 1 SEMICONDUCTORS 4 BATTERIES 2 CIRCUIT PROTECTION 5 ENGINES 1 AIRCRAFT 3 PROTECTIVE 1 POWER DISTRIBUTION 2 VALVES 2 FILTERS 2 ELECTRONIC 1 FASTENERS 7 DELAY DEVICES 1 NUCLEAR TECHNOLOGY 1 TRANSISTORS 2 NA 4 AMPLIFIERS 1 HARDWARE 1 SAFETY ENGINEERING 1 TOOLS 2 WIRE 2 MICROCIRCUITS 67 0 25 50 75 Number of Documents
- 10. Electronic NSN Dist.by Services NSNs Reported by GIDEP in Counterfeit Documents Broken Out by WSDC and Service US MARINES, 12, 2% US Air Force, 98, 15% US Army, 24, 4% US Navy, 521, 79% Non-Electronic NSN Dist. by Services US MARINES, 3, US Air Force, 21, 5% 33% US Army, 5, 8% US Navy, 35, 54%
- 11. Breakout of SuspectCounterfeit NSNs (Non-Electronic) Impacted (by Service) WASHER,LOCK 5310-01-126-4754 WASHER,LOCK 5310-01-105-2652 NUT,SPRING LOADED 5310-00-331-9466 SCREW,CAP,HEXAGON HEAD 5305-01-109-8015 FILTER ELEMENT,FLUID 4330-01-451-3134 BEARING,BALL,AIRFRAME 3110-01-271-5982 BEARING,BALL,AIRFRAME 3110-01-037-6209 Other 6 unique NSNs Effecting Weapon Platforms 0 4 8 12 16 20 US AirForce US Navy US Army US MARINES
- 12. Breakout of SuspectCounterfeit NSNs (Electronic) Impacted (by Service) MICROCIRCUIT,DIGITAL 5962-01-448-5204 MICROCIRCUIT,LINEAR 5962-01-445-7189 MICROCIRCUIT,DIGITAL 5962-01-412-9993 MICROCIRCUIT,DIGITAL 5962-01-407-6685 MICROCIRCUIT,LINEAR 5962-01-403-2640 MICROCIRCUIT,LINEAR 5962-01-356-5902 MICROCIRCUIT,LINEAR 5962-01-350-4140 MICROCIRCUIT,DIGITAL 5962-01-345-2677 MICROCIRCUIT,LINEAR 5962-01-326-4308 MICROCIRCUIT,MEMORY 5962-01-312-0598 MICROCIRCUIT,MEMORY 5962-01-298-2287 MICROCIRCUIT,LINEAR 5962-01-283-4320 MICROCIRCUIT,LINEAR 5962-01-281-4172 MICROCIRCUIT,LINEAR 5962-01-274-1577 MICROCIRCUIT,DIGITAL 5962-01-270-2180 MICROCIRCUIT,MEMORY 5962-01-262-9858 MICROCIRCUIT,DIGITAL 5962-01-248-8632 MICROCIRCUIT,LINEAR 5962-01-112-7055 US Air Force (14) US Navy (337) US Army (6) US MARINES (1) MICROCIRCUIT,LINEAR 5962-01-075-3772 TRANSISTOR 5961-01-188-6384 Other25 unique NSNs Effecting Weapon Platforms 0 10 20 30 40 50 60 70 80 90 100 US AirForce US Navy US Army US MARINES
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- 14. SEARCH TECHNIQUES 1. On the GIDEP Members home page, in the left window, select: WWW Database └ Enter NOW
- 15. Application Selection 2. Onthe GIDEP Data page, select
- 16. Search Selection 3. Tolimit our query to select data types, we’ll select “Advance Search”.
- 17. Data Selection 4. Atthe Data Search Menu you can search across different data types. For our purpose, select the “Suspect Counterfeit” radio button.
- 18. Field Selection Field Choices Computer Entry Date Document Number Part Identifier National Stock Number Nomenclature Type Designator CAGE Code Manufacturer Name Keywords Value Added Words Category Document Designator Title Document Date Participant Code
- 19. Example Search -CAGE • After selecting SUSPECT COUNTERFEIT and ADVANCED (search), select CAGE as your search field. • Enter 01295 (Texas Instruments) as the target. • And Submit Query
- 20. Search Results -CAGE
- 21. Example Search –Supplier
- 22. Search Results -Supplier
- 23. To List OutGroup of Documents • Check boxes to left of desired documents
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- 26. To Select IndividualDocument • Double-click on hyper-linked Document Number
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- 28. Suspect Counterfeit Reporting •Submit draft copies of the report along with the notification letter for comment to: – The company supplying the product (REQUIRED). – The company marked on the package (RECOMMENDED) • A sample notification letter can be found in Chap 7 (Appendix C) of the GIDEP Operations Manual. As with current GIDEP policy, allow up to 15 working days for Alerts and Problem Advisories for the supplier to response. • Include all correspondence with the manufacturer, supplier and other participants that may help to resolve the problem. • NOTE! The analysis of the problem (non-conformance, defect, etc.) cited by impacted company or supplier does not have to agree with the originator’s technical review.
- 29. Suspect Counterfeit Reporting •Due to the ongoing issues associated with suspect counterfeit documents, GIDEP recommends against naming of the secondary brokers/distributors in the GIDEP form or any portion of the document originator’s discussion. If the supplier lineage information is deemed necessary, then that information can only be cited by the primary distributor in his/her response letter to the document originator’s notification. • Submit the report to GIDEP with all notification letters and responses attached to gidep@gidep.org
- 30. • PROBLEM DESCRIPTION/ DISCUSSION / EFFECT – Provide the name of the supplier (broker), CAGE, and address in first sentence – Describe as accurately and concisely, as possible, the types of item(s) involved, number of items manufactured or involved, number of items tested, number of items non-conforming or failed, failure mode exhibited and cause of failure based upon your failure analysis. – Provide any detailed information that may help GIDEP users determine if similar conditions may exist at the plant or activity. Attach any documentation including test reports, failure analysis, field reports, photographs, etc. – Include the following paragraph -“Note: The manufacturer identified in block 4 is the entity whose product may have been counterfeited. This reporting convention is necessary to facilitate GIDEP database searches for suspect counterfeit products and is by no means intended to imply that the manufacturer identified in block 4 is involved with the suspect product.”
- 31. Revised Alert Form Use existing GIDEP Form as appropriate… This example shows the use of the Alert form Put the part identifier, as marked on the product, in the ‘Part Number’ block. Insert “Suspect Counterfeit“ Put the name of the impacted manufacturer in the ‘Manufacturer’ block. Put the CAGE code of the (To facilitate BOM search, not intended to impacted manufacturer in the impugn the impacted manufacturer.) ‘CAGE’ block. Clarify in the DISCUSSION block the difference between the source (broker or supplier) and maker (name or logo) If approved by legal and investigative organizations, put identified on the product. GIDEP needs to be able to the name of the source (e.g. broker or supplier) in the distinguish for its users the difference. The source is ‘DISCUSSION’ block. Include all known parties involved important for the acquisition process whereas the part (e.g., other brokers involved in the supply chain). marking is important to the logistics community.
- 32. Revised Alert Form(continued) Submit draft copies of documents for comment to: • Company supplying suspect product (Required) • Impacted manufacturer (Recommended) After 15 working days, attach all responses and submit document to GIDEP. Use the latest form
- 33. GIDEP Help If youneed help or simply have a question, please give the GIDEP Help Desk a call. • HELP DESK TYPES OF ASSISTANCE PERSONNEL • Joining GIDEP – Bonnie Argeanton • WWW Database Access • Computer assistance – Roberta Polder • Password resets • PHONE NUMBER • Questions – Commercial (951) 898-3207 • Product registrations • Address, phone, e-mail updates – Fax (951) 898-3250 • Data, Documents • E-mail gidep@gidep.org • Forms • HOURS OF OPERATION • Manuals • Up-coming events • Monday-Friday, 6:00 am - • Other GIDEP related items 5:00 pm Pacific Time