Meet the Buyer - Trusted Advisor Market Information Event
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This is a market information event for the upcoming Community Enabling Framework Trusted Advisor ITT with SEAI.
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Meet the Buyer - Trusted Advisor Market Information Event
- 1. www.seai.ie
- 2. Market Information Event – Community Enabling Framework Trusted Advisors RFT
- 3. 3 To Note: - Event is being recorded - Attendee Cameras & Mics - Off - Questions in chat box
- 4. All Information provided here is draft and for guidance only. Published RFT document will take precedence over this presentation
- 5. Agenda 5 www.seai.ie Team Introduction RESS & Community Enabling Framework Purpose – Community Development Journey Structure & Tasks Guidance & Evaluation Summary
- 6. SEAI – Team Ciaran Byrne – National Retrofit Director Gillian Baker – RESS Trusted Intermediary Andy Fox – RESS Community Programme Manager Ruth Buggie – SEC Programme Manager Caoimhe McCarthy – Programme Executive 6
- 7. • Auction Based Support Scheme – Renewable Energy Generation Projects • Ireland’s Energy White Paper & Renewable Energy Directive within EU Clean Energy Package. • “the provision of pathways and supports for communities to participate in renewable energy projects”. • Need for citizens actively engaged in the energy transition has been highlighted. • RESS Community Provisions – Mandated Community Benefit Fund – Ringfenced Community Category in Auction • SEAI - implementation body for the community aspects of RESS: – Community Benefit Fund – Community Enabling Framework Context – Renewable Electricity Support Scheme (RESS) 7 www.seai.ie
- 8. Trusted Intermediary Financial Supports Trusted Advisors Information Warehouse Community Enabling Framework 8 www.seai.ie
- 9. Community Renewable Energy Development Journey 9 www.seai.ie Technological Knowledge Feasibility Studies Project Strategy Legal Entity Community Engagement Secure Land Engineering & Design Grid Connection Planning Application RESS auction
- 11. Appoint Expert Trusted Advisors to: 1. Support Communities to participate in RESS: – Understand every step of the development journey – Make informed decisions – Develop project strategies – Engage with and develop community support – Procure contracts & services – Source and apply for funding 2. Support SEAI in the delivery of the Community Enabling Framework through: – Grant programme support – Provision of industry updates and impact reports – Technical, financial and contractual insights – Best practice supports – Devising solutions to improve community project outcomes Rationale for Tender 11 www.seai.ie
- 12. Tender – Structure & Tasks Draft 12 Subject to Change
- 13. Development & Infrastructure • Lot 1 : Trusted Advisor Mentoring Services • Community focused role • Guidance, Information & Support • Multiparty Framework Agreement • Up to 4 Members • Lot 2: Trusted Advisor Support Services • SEAI focused role • Support delivery of programme • Multiparty Framework Agreement • Up to 3 Members Tender Structure – Framework with 4 Lots Project Delivery & Consent • Lot 3: Trusted Advisor Mentoring Services • Community focused role • Guidance, Information & Support • Multiparty Framework Agreement • Up to 3 Members • Lot 4: Trusted Advisor Support Services • SEAI focused role • Support delivery of programme • Multiparty Framework Agreement • Up to 3 Members 13 www.seai.ie DRAFT, subject to change
- 14. • Competition Procedure: Open Procedure • Framework Duration :4 years total (Initially 12 Months, with an option of 3 x 12-month contract extensions subject to SEAI's discretion). • Estimated entire framework value of €3 million ex VAT over 4 years • Contract dependent on project volumes, budgets, policy, programme development, priorities and funding allocation *All of the above is subject to review and is for information purposes only and is based on estimates* Estimated Contract Duration 14 www.seai.ie DRAFT, subject to change
- 15. 15 Lot 1 & Lot 2 Mentoring & Support Services Development & Infrastructure
- 16. Lot 1: TA Mentoring Services, Development & Infrastructure - Tasks Supporting Communities 16 www.seai.ie • Webinars, Workshops & Information on topics such as: – Community RESS – Project Development Journey – Engineering, Design, Grid and Planning – Stakeholder Engagement – Development Strategies – Project Management – Case Studies • FAQ Documents • High Level Feasibility Studies • Detailed Feasibility Studies • Assist in the coordination and delivery of community events Nationwide • Demonstrate leadership to facilitate knowledge transfer between communities to support the sectors growth DRAFT, subject to change
- 17. Lot 1: TA Mentoring Services, Development & Infrastructure – Skills & Expertise 17 www.seai.ie • Developing Renewable Energy Projects in Ireland • Innovative solutions to service delivery • Understanding of community groups • Effective communication skills – complex subjects • Project Management • Management & Reporting • Conflict Resolution • Capacity Building • SEAI Programmes and Strategy DRAFT, subject to change
- 18. Lot 2: TA Support Services, Development & Infrastructure – Tasks Supporting SEAI Programme 18 www.seai.ie • Community enabling grant programme • Industry updates & impact reports • Programme enhancement • Opportunities for streamlining & capacity building • Host/Participate in SEAI events • Technical advice on aspects of renewable energy development. DRAFT, subject to change
- 19. Lot 2: TA Support Services, Development & Infrastructure – Skills & Expertise 19 www.seai.ie • Developing Renewable Energy Projects in Ireland • Innovative solutions to service delivery • Understanding of community groups • Effective communication skills – complex subjects • Project Management • Management & Reporting • Conflict Resolution • Capacity Building • SEAI Programmes and Strategy DRAFT, subject to change
- 20. 20 Lot 3 & Lot 4 Mentoring & Support Services Project Delivery & Consent
- 21. Lot 3: TA Mentoring Services, Project Delivery & Consents Tasks Supporting Communities 21 www.seai.ie • Webinars, Workshops & Information on topics such as: – Community structures – Governance and compliance – Land agreements – General Procurement Tips – RESS T&Cs and Milestones – PPAs – Sources of finance and preparing applications – Business Planning – Financial modelling – Asset management – Due diligence and risk management DRAFT, subject to change
- 22. Lot 3: TA Mentoring Services, Project Delivery & Consent – Skills & Expertise 22 www.seai.ie • Contracts involved in developing renewable energy projects • Sources of finance • Financial modelling & project appraisals • Offtake agreements, PPAs • Challenges & Opportunities – communities • Innovative solutions • Effective communication skills • Commercial acumen • SEAI Programmes and Strategy DRAFT, subject to change
- 23. Lot 4: TA Support Services, Project Delviery & Consent – Tasks Supporting SEAI Programme 23 www.seai.ie • Community enabling grant programme • Industry updates & impact reports • Programme enhancement • Opportunities for streamlining & capacity building • Host/Participate in SEAI events • Advice on finance, contracts, licenses, RESS DRAFT, subject to change
- 24. Lot 4: TA Support Services, Development & Infrastructure – Skills & Expertise 24 www.seai.ie • Contracts involved in developing Renewable Energy Projects • Sources of finance • Financial modelling & project appraisals • Offtake Agreements, PPAs • Challenges & Opportunities – Communities • Innovative Solutions • Effective Communication Skills • Commercial Acumen • SEAI Programmes and Strategy DRAFT, subject to change
- 25. Tender Guidance & Evaluation
- 26. • Tenderers may submit tenders for up to two Lots under the following rule set: – Tenderers making a bid for Lot 1 and/or Lot 3, cannot make a bid for Lot 2 or Lot 4. – Tenderers making a bid for Lot 2 and/or Lot 4 cannot make a bid for Lot 1 or Lot 3. • Expertise in all disciplines for all tasks listed under each of the Lots is not required, multiple competencies is desirable • Tender response documents provided must be the ones used for submission by all tenderers. • Ensure to give yourself plenty of time to upload tender submissions before the closing date, do not leave to the last minute. Tender Guidance & Evaluation 26 www.seai.ie
- 27. • Advertised Prior Information Notice (PIN) on 26th August 2021 • Publish RFT: Request for Tender (RFT) will be published in Q1 2022, containing the award criteria, specifications and minimum requirements • Queries/clarification period: gives all potential tenderers an opportunity to ask questions via messaging facility on eTenders about the tender or the services • Tender Evaluation: Once tender closing date has passed, all valid tenders will be evaluated by an SEAI evaluation team • Decide, Notify & Award: Once evaluation is complete, all tenderers will be notified by eTenders whether they were successful or unsuccessful • Standstill Period: SEAI will hold a 14 calendar day standstill period from the date of notifcation. • Conclude Framework Agreements for each lot with the successful bidders. Tender Guidance & Evaluation 27 www.seai.ie
- 28. Proposed Award Criteria • 28 www.seai.ie Award Criteria Minimum Marks Required Maximum Marks Available 1. Quality of submission and demonstrated understanding of the requirements in the RFT including methodology and approach to deliver the services requirement outlined in this RFT 150 250 2. Quality, level and detail of demonstrated relevant experience of the personnel to deliver this contract 240 400 3. Cost of Service 350 Total 1000 DRAFT, subject to change
- 30. Expected Tender Timeline 30 www.seai.ie MARKET INFORMATION EVENT SEPT 2021 PUBLISH RFT Q1 2022 EVALUATION Q2 2022 AWARD Q2/Q3 2022
- 31. Summary
- 32. • RFT Context – Community Enabling Framework – RESS • 4 Lots Trusted Advisors – 2 Supporting Communities – 2 Supporting SEAI Programme • Framework Information – Up to 4 years – Estimated value of €3m ex VAT over 4 years • Estimated RFT – Q1 2022 *All of the above is subject to review and is for information purposes only and is based on estimates* Summary 32 www.seai.ie
- 33. Thank you All Queries must be managed via e-tenders 33
Editor's Notes
- Good morning everybody and welcome to this information event on our upcoming tender for trusted advisors. The establishment of a panel of expert trusted advisors is part of seais commitment to support communities to develop their own renewable energy generation projects as part of the community enabling framework.
- Thanks Caoimhe, my name is Gillian baker and I am the RESS programme manager providing the trusted intermediary service to communitie, so I am the first pont of contact for communities that are interested in RESS and I will be assigning tasks to Tas when they are appointed from this tender that I am going to go through with you this morning So just to put the tender into context – its really responding to the needs of communities that want to be involved in generating electricity themselves and being part of the decarbonisation of our society. Im sure the vast majority of you that are on todays call are extremewly familiar with the renewable electricity support scheme however for those of you who may be joining us from further afield the RESS support scheme is an auction based scheme to support and subsidise the development of renewable energy generation developments – series of regular auctions run by eirgrid Communities and large developers can bid into the auction with their prospective projects and those that are successful will be awarded a state guaranteed contract for the purchase of their electricity for approx. 15 years. Arose out of Irelands eneggy whot paper and the recast renewable energy.. Whats new in RESS and what hasn’t been in previous refit scheme is the provision of pathways. Only one community project has even been built in Ireland so there is a huge focus on changing theis end democtratising the generation market. Within ress t & cs – mandated community benefit fund where €2 per mwhr of ench project si put into a community pot each year and distributed amongst community groups and individuas within the immediate vicinity of the project and There is also the fingfence community category in the auction so the system is ebing designed to make it easier for communities to be involved, easier grid connection process with ESB and this ringfenced category for communities of a 0.5mw to 5mw projects, no bid bond and with ress one these projects were successful in commanding a higher price then the commercial category. Oversight and compliance aspects of the community benefit fund And the establishment and implementation fo the community enabling framework.
- so the community enabling framework is a suite of complimentary resources to support communities in their renewable energy development ambisions. So there is the trusted intermediary service which is myself and is the first point f contact for any communitity that is interested in exploring project development, so im essentially the facilitator to ensure project progression Information warehouse – online set of resources to empower communities with the knowledge that they need to make decisions on projects. Financial supports – so as im sure you are all aware all community projects in ress 2 and subsequent auctions must be 100% communitiyt woned so there is a large financial gap that communities will have top fill and so there will be aseai grant programme which will run in parallel and conjunction with he trusted advisory supports and so that is what this tender is about the trusted advisors
- So I just want to look at the key milestones and activities that a typical community project would go through up to the point of submitting their RESS bid. So this is not a sequential process a lot of these activities run concurrently with one another. So firstly they need to collectively come together, establish themselves as a community, understand all about the various te4chnologies and whats involved in developing a project. Initial and detailed feasibility studies need to be undertaken by consultants – scoping out the opportunities and challenges in terms of grid, design, planning, constraint mapping Develop a strategy with timelines and goals Form a lega entity and one that fulfils the EU Renewable energy community definition Continued community engagement with a traged stakeholder engagement strategy Secure land and wayleaves Procure, engineering planning and grid conusultants, carry out whatever environmental studies that may be required as part of a planning application. So essentially communtities have to carry out all the same activities that a much larger generator undertakes however they don’t have the resources both from a knowledge perspective and a financial perspective to effectivey carry out these taks.
- So I supoe that gap is really the rationale and purpose of this tender, is to equip communities with what they need to develop a project
- So the rationale for the tender is twofold. Appoint a panel of expert trusted advisors to both Support communities to participate in RESS auctions: Help them understand everything that’s involved in developing a renewable project, Allow them to make informed decisions on project progression, even if that means deciding not to go ahead with a project. Renewable energy projects have an extremely high failure rate and its not for every community. Engage with and develop community support – how to effectively engage with their locality – conduct information days, develop stakeholder engagement strategy. How to go about requesting qutatiosn for work, procuring contracts and services, How to source financning and aapply for it. 2 support SEAI in delivering the enabling framework – very niche and specialised industry and so we need that expertise to help us in the delivery of a programme that is fit for purpose and fit for market and really helps communitis Grant programme support Advising on whats going on in the industry with updates and impact reports Bespoke queries Provide best practice supports and ides and devise solutions and ideas that have the potential to improve community project outcomes.
- Structurte the framework will be in 4 separate lots. Lot and lot are focuse on the more phrsical side of site developmentso in terms of the land, whats actually possible in terms of engineer and design, looking at transport and deliver and construction very technically focused Lot 3 and lot 4 are more focused on project delivery and consent – so this is more looking at the contracts and consents required for the delivery of a project, making sure that is financially viable and bankable and that various contracts have the required step in rights for example, so that when a project gets to RESS that all the is are dotted and ts crossed to actually contractually build it. From a financial and viability perspective it all stacks up
- . An Open procedure means that any organisation can respond to the advertised Contract Notice, request/download the procurement documents and submit a tender.
- Community RESS – promoting the overall schem Case studies and lesson learnt e FAQ docs – same queries will come up time and time again – so we need to build a bank of knowledge and FAQ docs that we can put on our website in the information warehouse The project development journey and whats involved in it. Detailed feasibility studies – I have highlighted the detailed feasibility studies ato note here is that beyond these feasibility studies – communities proceeding will have to appoint their own consultants and there will be an SEAI grant programme to support the cost of engineering, design and planning works. In parallel to the grant programme trusted advisors will guide communities on the next step of their journey and help with particular queries that arise to ensure that they are kept on track. FAQ ducments – same queries on issues will come up time and time again – so really want to build capacity
- Strong evidence of developing renewable energy projects in Ireland – demonstrating knowledge of ress, planning, grid etc.. Conflict resolution – projects can be contentious – so its important that communities can difuse any potentential conflicts ideally before they become an issue or threat to the project.
- Project assessment, viability screening Suggestions on how to enhance the programme
- And the reason for this is potential conflict of interest. Expertise in all disciplines for all tasks listed under each lot is not required however multiple competencies is desirable.
- And the reason for this is potential conflict of interest. Expertise in all disciplines for all tasks listed under each lot is not required however multiple competencies is desirable.
- And the reason for this is potential conflict of interest. Expertise in all disciplines for all tasks listed under each lot is not required however multiple competencies is desirable.