A project manager’s journey through the various stages of delivering Edinburgh’s project to install a street lighting central management system and new energy efficient street lights across the city. The project (or EESLP) consists of the design, supply and installation of approximately 49,557 energy efficient street lighting luminaires including disposal of redundant lanterns (except heritage/conservation lanterns which will be designed and supplied by the Employer, approximately 4,483 but installed by the Contractor); installation of approximately 63,765 nodes/telecells (approximately 54,040 on new luminaires and retrofit approximately 9,725 on existing luminaires, including 7-pin NEMA sockets), nodes supplied by the Employer; installation of new columns as required by design and replacement of damaged columns, approximately 1,600 and sundry items and small repairs to facilitate the installation.” Speaker: Jack Keillor BSc MSc MRICS MAPM, Associate Director at Currie & Brown

1. CPD Webinar to the Institution of Lighting Professionals, Scotland
Project Management of an Energy Efficient Street Lighting Programme
20 January 2021
Energy Efficient
Street Lighting
Programme (EESLP)

2. Synopsis: A project manager’s journey through
the various stages of delivering Edinburgh’s
project to install a street lighting central
management system and new energy efficient
street lanterns across the city.
Energy Efficient
Street Lighting
Programme (EESLP)

3. Content
• Introduction
• Project management
• Setting up the project team
• Procurement/contract strategy
• Communications strategy
• Current project status
• Lessons learnt
Energy Efficient Street Lighting Programme (EESLP) 3

4. Introduction
• Jack Keillor BSc MSc MRICS MAPM
• Associate Director
• Telephone: 07800 612 590
• Email: jack.keillor@curriebrown.com
Energy Efficient Street Lighting Programme (EESLP) 4

5. Introduction
Energy Efficient Street Lighting Programme (EESLP)
5
The Energy Efficient Street Lighting Programme (EESLP) Project is:
• The design, supply and installation of approximately 49,557
energy efficient street lighting luminaires, including disposal
• The installation of approximately 4,483 heritage luminaires
supplied by the employer, including disposal
• The installation of approximately 63,765 nodes/telecells
(approximately 54,040 on new luminaires and retrofit
approximately 9,725 on existing luminaires, including 7-pin
NEMA sockets)
• A three-year installation programme with minimal impact on
residents and businesses

6. Introduction
Energy Efficient Street Lighting Programme (EESLP)
6
Project objectives:
• A sustained reduction in electricity consumption and carbon use
• A reduction in light pollution
• Enhanced community safety, improved clarity of CCTV images
• Improved responsiveness to lantern failures
• The introduction of a dynamic street lighting monitoring and
control system (CMS), that will enable:
 Real-time inventory management
 The control and monitoring of street lighting centrally
 The control of warranty
 The mechanism to remotely adjust lighting levels; and
 The provision of real-time monitoring and reporting.

7. Project management
How do you manage a project whereby:
• The site is every road, street and path across an entire city?
• There is no instant visibility?
• You need to control issues arising?
• You can report on time/budget accurately?
• You deliver successfully with minimum disruption?
• Your inventory is known to have shortcomings?
• Other frameworks existing providing certain services/materials?
• You’ve a public procurement process to ensure fairness,
accountability, level playing field and maintain competitiveness?
Energy Efficient Street Lighting Programme (EESLP) 7

8. Project management
Energy Efficient Street Lighting Programme (EESLP) 8

9. PEP
The Project
Execution Plan
(PEP)

10. Team
Setting up the
project team
Contractor’s team

11. Procurement/contract strategy
What are were looking for:
• Following the spirit of the contract–clause 10.1 “…mutual trust
and cooperation…”
• Collaborative/partnership/team work to deliver
• Understanding of the project
• Clear processes identified on how to deliver
• Clear control mechanisms
• Energy-efficient luminaires
• Value for money
• Price (incl. energy) v quality (incl. presentation)
Energy Efficient Street Lighting Programme (EESLP) 11

12. Procurement/contract strategy
Energy Efficient Street Lighting Programme (EESLP) 12

13. Procurement/contract strategy
Energy Efficient Street Lighting Programme (EESLP) 13

14. Procurement/contract strategy
Energy Efficient Street Lighting Programme (EESLP) 14

15. Procurement/contract strategy
Energy Efficient Street Lighting Programme (EESLP) 15

16. NEC3
NEC3 options

17. Option C
• Target price
• Pricing Schedule
• Sections
• CEs
• Open book
• Audit
• Share gain
• KPIs

18. KPIs
Active management of
key performance
indicators (KPIs)
Number Title
2018
July Aug Sept Oct Nov Dec
KPI 1 Reduction in energy consumption
KPI 2 Concrete column replacement programme
KPI 3 Customer information
KPI 4 Lighting units working as planned (luminaires)
KPI 5 Health and safety
KPI 6 Reporting
KPI 7 Contract management and customer interface
KPI 8 Accuracy of MIS primary fields
KPI 9 Community benefits
KPI 10 Payment of contractor’s invoices
KPI 11 Acceptance of contractor’s design submissions
KPI 12 Acceptance of contractor’s revised programmes
Liquidated damage cost 0 0 0 0 0 0
Minimum community benefit points 0 0 0 0 0 0
Revised community benefit points 0 0 0 0 0 0

19. Communications strategy
The communications strategy includes:
• Email briefings to elected members
• Email briefings/presenting to community councils
• Collaboration with key stakeholders
• Fliers/letters to businesses and households
• Leaflets/information cards/calling cards/posters/lamppost
wraps
• External communications: website/e-fliers/short
films/Twitter/Facebook/Linked-in channels
• Internal communications: Newsbeat/managers’
news/Orb/colleagues’ briefings
Energy Efficient Street Lighting Programme (EESLP) 19

20. Current project status
• Surveyed 51,052 street light locations (17/12/2020)
• 50,054 designs complete/underway, 49,807 submitted with
49,600 accepted (17/12/2020)
• Installed 42,853 telecells (04/01/2021)
• 9 of 17 wards are 95+% complete, working in 2 other wards
• 31.8% drop in energy consumption (11/2018 compared to
11/2020)
• No RIDDORs
Energy Efficient Street Lighting Programme (EESLP) 20

21. Lessons learnt
• Comments from Salix projects
• Feedback from other local authorities
• Input from providers of central management systems (CMS)
• Meetings and demonstrations by councils, nominated by CMS
providers
• Issues identified by main contractors
• Regular reviews upon completion of sections
Energy Efficient Street Lighting Programme (EESLP) 21

22. Thank you