This document discusses integrating SAP with Magento to unify business channels. Key things that can be integrated include order processing, fulfillment, CRM, and product management. The document outlines the FTP-based approach to integrating inventory management between SAP and Magento using SO and ATP files. It provides details on the file formats, processing approach, and database tables used to track file processing.

1. SAP Integration with Magento
Confidential
By: Aman Agarwal

2. Confidential
Agenda
❏ Things we can integrate between SAP & MAGENTO
❏ Process to Integrate.
❏ Sample Code From Live Project

3. Confidential
Things We Can Integrate?
❏ SAP is arguably one of the most powerful ERP platforms available on the market, offering a
plethora of product, customer, resource, and reporting management to its customers.
❏ Integrating Magento with SAP provides a powerful unification of your business channels,
without the stress or potential error of manual processes
❏ We can integrate SAP with 3rd party systems through below process:
❏ SOAP APIS
❏ FTP based method

4. Confidential
Things We Can Integrate?
❏ We can do many integration between Magento and SAP like:
❏ Order Processing
❏ Fulfillment Management
❏ CRM synchronization
❏ Product Management:
■ Product Upload from SAP to Magento
■ Product Price Update from SAP to Magento
■ Inventory Management

5. Confidential
Approach to Integrate Inventory Management
FTP Based Approach:
■ 2 files required for Magento <> Sap Integration:
❏ So.txt file -> Order export from Magento to SAP
❏ Atp.txt -> Inventory update from SAP to Magento
■ There will be a common FTP where both the system will exchange their files.
■ Need to create one custom module in Magento to Integrate with SAP so that we
can use it in other Magento systems also by just making some minor change.

6. Confidential
Process to Integrate?

7. Confidential
MAGENTO TO SAP
❏ Order file will have the following format:
❏ Filename: so_<Magento_Order_Id>.txt
❏ File Format: txt (Text-flat file)
❏ Column headers: Included
❏ Column separator: Tabulation
❏ Magento will write the SO file it to its own folder var/sap/so/
❏ After the file is processed (i.e. sent to the FTP server), it will be relocated locally to
var/sap/so/archived/
❏ File will includes:
❏ 1 line for each product order
❏ 1 line for the shipping method

8. Confidential
MAGENTO TO SAP
❏ Sample File:
❏ The SO extract will be triggered dynamically when the shipment is created for the order
(please refer to Order flow section). The file will be stored locally in Magento server (folder
to be configured in Backend ‘Local SO relative file location’), then uploaded to the FTP
server.
❏ Create below DB table :
Table : SAP_SO_FILE
❏ Fields:

9. Confidential
MAGENTO TO SAP
❏ Fields:
❏ SAP_SO_FILE_ID
❏ SAP_SO_FILE_NAME
❏ GEN_TYPE : Automatic or Manual
❏ GEN_TIMESTAMP
❏ COMPLETION_TIMESTAMP
❏ SAP_SO_FILE_LOG : FTP error, Read/Write error or File not found error.
❏ Error During FTP connection:
❏ If the file can’t be sent to the FTP server, then the field
SAP_SO_FILE.COMPLETION_TIMESTAMP remains empty.

10. Confidential
MAGENTO TO SAP
❏ During each script execution, it will go through the table SAP_SO_FILE and check for
unsent files:
■ GEN_TYPE: ‘A’
■ GEN_TIMESTAMP: value filled
■ COMPLETION_TIMESTAMP: value empty
❏ The script will then send these files 1 by one, and if sent successfully, will update their
SAP_SO_FILE.COMPLETION_TIMESTAMP value accordingly.
❏ Alert Email for Success or Failure to Admin.

11. Confidential
SAP TO MAGENTO
❏ ATP file will have the following format:
❏ Filename: atp.txt
❏ File format: txt (Text - flat file)
❏ Column headers: Included
❏ Column separator: Tabulation
❏ The ATP file is generated by SAP every 30 minutes and must be uploaded in Magento
with the same schedule.
❏ When the file is successfully uploaded to Magento, it will be relocated to an archive
folder in the FTP folder and remove from its original folder from the FTP folder (refer to
admin panel section).
❏ Magento will retrieve the ATP file and upload it to its own folder var/sap/atp/ and
rename it atp_YYYYMMDD_HHMMSS.txt.
❏ After the file is processed, it will be relocated locally to var/sap/atp/archived/

12. Confidential
SAP TO MAGENTO
❏ Fields:
❏ SAP_ATP_FILE_ID: database ID, auto_increment
❏ START_TIMESTAMP: Timestamp when the script is triggered and Magento will start to
establish the connection to FTP server.
❏ NB_PRODUCTS: Integer, Nb products read from the ATP file
❏ NB_PRODUCTS_PROCESSED: Integer, Nb products successfully updated in Magento
❏ COMPLETION_TIMESTAMP: Timestamp of end processing for current ATP file
❏ SAP_ATP_FILE_LOG: Text. Will log the following event:
❏ FTP Connectivity:
■ [FTP Connection]: <IP_Address> - FAIL – <FTP error message>
❏ Incorrect file format:
■ [File Format]: Incorrect file format

13. Confidential
SAP TO MAGENTO
❏ Fields SAP ATP DATA:
❏ SAP_ATP_DATA_ID: database ID, auto_increment
❏ SAP_ATP_FILE_ID: Foreign key from SAP_ATP_FILE
❏ ATP_FILE_LINE: line number in ATP file
❏ ARTICLE: Column article from ATP file
❏ BATCH: Column article from ATP file
❏ NET_MOVEMENT: Column article from ATP file
❏ PROCESSED_TIMESTAMP: Timestamp after the product inventory has been updated
successfully (empty until the product has been processed)
❏ SAP_ATP_DATA_LOG: Text. Will log the following event:
❏ Product not found in Magento:
■ [Product SKU <article>_<batch>]: Not found

14. Confidential
SAP TO MAGENTO
❏ Email Alerts:
❏ If an issue is met during the FTP connectivity or file format verification, no product will be
uploaded in table SAP_ATP_DATA. An email will be sent to the ‘Email Alert’ configured in
Magento admin panel.
❏ If the file is processed correctly, but the number of products processed
(SAP_ATP_FILE.NB_PRODUCTS_PROCESSED) is less than the number of product uploaded
(SAP_ATP_FILE.NB_PRODUCTS) the following email will be sent to the ‘Email Alert’ configured
in Magento admin panel
❏ If the file is processed correctly and all products are updated, the following email will be sent to
the ‘Email Alert’ configured in Magento admin panel

15. Confidential
SAP TO MAGENTO
❏ Process of Several Files:
❏ In case of manual amendment of the ATP file, it can be uploaded to the Magento folder
(following its naming convention), and the file will be dynamically process as soon as the script
will be executed by the cron job.
❏ Therefore, several files may be processed in a queue: The files will be processed one by one,
based on their name (oldest file first: atp_YYYYMMDD_HHMMSS.txt).

16. Confidential
MAGENTO ADMIN

17. Confidential
Thank You