The document provides information on the characteristics and parts of letters. It discusses that letters should aim for clarity, simplicity, brevity and friendliness. The key parts of a letter are the letterhead, date, inside address, salutation, body paragraph, complimentary closing and signature. It also describes the different formats letters can take and defines formal and informal letters. Formal letters are used for business or professional correspondence while informal letters are for friends and family.
Spread the affection! Goodwill letters are as important in professional as they are in personal relationships. Thank-you, congratulations, and sympathy notes provide an important, feel-good human touch in a world that continues to embrace technology that isolates people while claiming to connect them.
Spread the affection! Goodwill letters are as important in professional as they are in personal relationships. Thank-you, congratulations, and sympathy notes provide an important, feel-good human touch in a world that continues to embrace technology that isolates people while claiming to connect them.
3. Parts Of Letter
• Letterhead
Information about your identity.
e.g : Kartika Parker
Jl. Raya Siliwangi no. 18
Pasar Kemis, Tangerang
Telephone : (021) 997733
Email : Tika_prn@yahoo.com
4. • The date
To show the time when you write on the letter
include: month, day, and year
30 October 2014
• The inside address
Information about recipient’s identity
e.g : Vina Nur Azizah
Human Resource Manager
Jl. Babakan no. 99
Cikokol, Tangerang
• The salutation
also called “Greeting”. It normally uses “Dear”.
e.g : Dear Madam/Sir,
Dear Mr/Ms ...,
5. • The body paragraph
Main of letter
• The complimentary
Polite closing, always ends with a comma.
e.g : Your faithfully,
Your sincerely,
Lots of love,
Your lovingly,
1. Why am I writing to ?
2. Who am I writing ?
3. What do I need to tell them?
4. What do I want them to do?
6. • Signature
take your signature and directly your full
name.
• Enclosures (optional)
to be included if someone adds more
material in the letter
e.g : CV, Certificates, etc.
7. Types of Letter Format
• Full block letter
• Block letter
• Semi block letter
10. Formal Letter
A formal letter is a letter written
to a business, a college, or any
professional that are not
considered friends or family.
11. Types of Formal Letter
• Letter of complaint
• Cover letter
• Letter of recommendation
• Letter of resignation
12. Make a Good Formal Letter
1. Be aiming at clarity
2. Simplicity
3. Brevity
4. Friendliness
Don’t use passive voice
To use active voice is much more forceful and direct