The document outlines a comprehensive labor management system designed to optimize labor contracts, ensuring compliance with Indian labor laws and enhancing industrial safety. Key features include biometric attendance tracking, automated compliance reporting, and fraud prevention measures against proxy working. The system also facilitates contractor and labor verification, medical checkups, and offers multiple reporting tools to streamline management processes.

1. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
Obtaining contractual workers / labourers are very important today for the entire industrial services. Moreover India has a complex labour law system in which maintaining Contactors which includes many compliance issues, periodical medical checkup, Safety and security issues, Child labour issues becomes a headache for departments like Time Office, Safety & Facilities, HR etc. Throughout the industry, there is a look out for a cost-effective and work ease contracting process, because of the enhanced line of work in this competitive world.
Labour Management Systems help organizations in maintaining and managing Industrial Safety Issues, Labour Law Compliances, EPF / ESIS Compliances, Child Labour Compliance, Labour Welfare Fund Compliances, Minimum Wage Compliances, Occupational Health & Safety Compliances as per OHSAS, PPE Consumptions, Service Continuity, Continual Working, Contractor Bill Verifications, OT Claim Verifications and Statutory Reports that help create a safe and secured work environment.
Most Industry Issue with Labours
Industrial Safety / Productivity / Monitoring / Compliance Issue
Proxy Workers
Proxy working has recently increased significantly in the temporary workers’ industry i.e. an un-skilled worker starts working on behalf of the skilled worker who is issued an official badge. Labour Management System has the ability to completely avoid such frauds by its integrated Finger Print authentication method. Say goodbye to Proxy Working.
Background Check
There have been multiple reported incidences of illegal immigrants working in top government offices nowadays. Labour Management Systems can help you refrain from hiring these illegal workers by having multiple check systems, before generating the official badge of the individual.
High Attrition Ratio
One of the concerns within the temporary Workers’ industry is the high attrition ratio. This elevates the total cost of issuing the smart cards. Labour Management System’s cost effective cards will help you save a lot on this aspect.
Attendance & Timesheets
Labour Management System allows you to record accurate in & out timings via a biometric system. This will enhance generation and maintenance of attendance reports and enable you to save a large part on this.
SECURITY
PRODUCTIVITY
MONITORING
COMPLIANCE

2. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
Web based Dashboard
Digital dashboards allow company to monitor the contribution of various contractors in their organization. Dashboard could provide you with a detailed report on any follow-ups that are scheduled for that day.
Benefits: Visual presentation of daily follow-ups saves time compared to running multiple reports and increases the ability to make more informed decisions based on the information collected.
Compliances
Acting according to certain accepted standards /regulations, Regulatory compliance refers to systems or departments at corporations and public agencies to ensure that personnel are aware of and take steps to comply with relevant laws and regulations.
In India principal employer has to maintain certain Labour laws process, which is a very complex matter to maintain in manual work. Using Labour Management System all compliance issues can be maintained and managed year by year.
Software including below listed laws.
 Contract Labour (Regulation & Abolition) Act, 1970
 Employees Provident Fund & Miscellaneous Provisions Act, 1952
 Employees' State Insurance Act, 1948
 Minimum Wages Act, 1948
 Child Labour (Prohibition & Regulation) Act, 1986
 Weekly Holidays and National Holidays Act.
 Service Continuity Compliance
Norms regarding the service continuity and giving a break after a specific period
 Occupational Health & Safety compliance as per OHSAS
Contractor Bill Verification
Using Labour Management system the exact in/out times and overtimes are recorded. Using the verified data contractor bills can be claimed. It reduces contractor’s bills expenditure after using labour management system.
Face Reader / Biometric / RFID Card / Barcode Verification
It’s very difficult to monitor debarred workers entering principal employer premises under a new Contractor. Biometric / Face verification for verified individual identity, detects debarred workers on account of alcoholism, vandalism, suspension, attempt of theft etc. Using Labour management system monitoring of debarred workers can be done and those debarred workers would not be generated identity cards and renewals of their contractors can be scrutinized.
Medical Checkup
Periodic medical check-ups are unavoidable in factory. Using Labour management system managing medical tests and discontinuing labour’s account if found unfit can be done with ease. It has various types of medical tests which can be created at fix periodic times. The Principle Company can add Medical tests as requirement.
Document Management
Document management services are needed to allow organizations to capture and manage electronic files. Labour Management System can handle any of your business-critical documents.
Security Management Induction training is a must in factory. Using Labour Management System manages labour induction training and notifies the security or authorized person as well as discontinues labourer’s account if he doesn’t take trainings or fails the trainings.

3. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
Automated Email/SMS Remainder for Tracing & compliances Reports
Accurate and effective tracking or reminder system is a useful modern practice. Labour Workforce systems send tracking and daily required reports automatically to authorized persons from time to time.
Notification Module
Auto-activate SMS (Text) & email messages to nominated people when your monitored lines trigger a signal.
Email Notifications
SMS Notification
Alerts Automated Broadcast pre-defined email instructions and notifications alerts to designated people which may include organizational employees or other external people.
Send out a single SMS (text) or multiple ones to your recipients Omni presently.
Email or SMS notifications are accordingly sent out when any triggers we have kept for monitoring is activated.
SMS Benefits:
 Access a staff list to identify who's onsite
 Verify by SMS via manual or auto trigger
 SMS receivable by any cellular device
 Real-Time information about who's on/offsite
Forms Download Module (optional)
Labour Management system provides all compliance and statutory forms for office use.
ERP Integration(optional) Labour Management system can be easily integrated with existing ERPs for Work Order, Payments etc. We would customize as per company needs.
PPEs Management (optional) PPEs management can be easily integrated with Labour management system. Through this software users can manage labour PPEs use, consumption.
Management Reports
1. Management/Audit Reports
2. Compliance reports
3. Statutory Reports
4. Attendance Reports
Labour Management Kiosks
1. Registration Kiosk
2. Attendance Kiosk

4. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
LABOUR WORKFORCE Process Flow
Contractor Enrollment
 Registration
 Generate CCN No.
 Compliances
 Work Oder
Labour Enrollment
 Contractor wise Registration.
 Medical Checkup
 Photo Capture
 Nominee Information
Labour Verification
 Scan Finger Print
 Scan Face Reading
 ID Proof
 Criminal Record
 Debarred Verification
iCard Issued
 Labour all Details
 Issued Date
 Expirer Date
Official Assign to Labour
 Work Site
 Work Skill
 Working Time (Shift Assign)
Safety / Security
 Induction Training
 PPEs issued

5. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
Brief of Software Module
Contractor Module
 Contractor Enrolment
 Mange Contractor strength
 Work Order management
 Contractor Compliances as per Labour Acts
 Legal document management
 Contractor reports
Labour Module
 Contractor Wise Employee Enrolment
 Gate-Pass Issue, Renewal, Cancellation, Blacklisting
 Labour verification
 Legal document management
 Shift, Attendance & OT management
 Minimum Wage Rate management
 Workman Compliances as per Labour Acts
 Workman, Attendance & Minimum Wages reports
 Advance search option for verification
 Periodical Medical Test
 Workman transfer option with all history
Minimum Wage Module
 Wage management as per Labour Acts
 Wage settings every 6 Month
 Wages reports
HOS/ HOD Module [Up Coming]
 Secure Login
 Attendance Approval on daily bases and as per specific period
 Pending list of Attendance Approval and notification by email.
 HOS / HOD can Requisition for Labours on daily, weekly, monthly basis
 Allocation as per department requirements to HR department.
 OT Approval Module
Safety / Security Module [Up Coming]
 Approve Induction Training
 Generate Certification
Note: The commercial offer in this document is valid for the customer name mentioned and can be used for any other third party without a written consent from SPIKYARC.
Advantages
1. Network database capability
2. Fast search & dynamic views, save time every day
3. Easy tracking for various types of employee
4. Multi location & user management in a single unit
5. Application configuration based on user accessibility
6. Easy & Auto employee verification

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Software Generated Reports
Attendance & Wages Reports
Compliance Reports  Monthly Attendance
 Contractor wise In/Out Time
 Summary Muster
 Monthly Working Time
 Contractor wise Mandays & OT
 Half Day / OT Reports
 Detail Wages Reports
 Contactor Bill
 Contractor wise PF/ESI
Labor Law
 Labour License Expired Reports
 Commencement / Completion Certificate Status
 Labour License Capacity Utilization Reports PF Act
 PF No. Verification
 Monthly PF Challan Status
 Annual PF Return Status
ESI Act
 ESI No Verification
 Monthly ESI Challan Status
 Annual ESI Return Status
 Workmen WC Policy Expired Reports
 WC Capacity Utilization Reports
Factory Act
 Working W/O Weekly Off
 Excess Man hours ( Weekly)
 PPE Issue Register
 Medical Checkup Due
 Security Checkup Due Audit / Management Reports  Employee Master Report
 Trade wise Deployment - Particular contractor
 Length of Service for all workmen
 Total Renewal
 Contractor Change by Workmen
 Female Report
 Medical Examination – Status
 Entry Pass Cancellation – Status
 Total Entry Pass Strength
 Contractor Master Reports
 Contractor Department / Section Wise reports
 Gate pass issue strength Reports
 Total entry pass Strength
 Contractor wise PF –Non PF Report Statutory Reports  Register Of Contractor
[ From XII, Rule 74 ]
 Register of Workmen employed by the contractor
[ Form XIII , Rule 75 ]
 Muster Roll
[ Form XVI, Rule 78(1)(a)(i) ]
 Register Of Wages
[ Form XVII, Rule 78(1)(a)(i) ]
 Register Of Wages cum Muster Roll
[ Form XVIII, Rule 78(1)(a)(i) ]
 Register Of Overtime
[ Form XXIII, Rule 78(1)(a)(iii) ]
Productivity Reports  Contractor wise approved Vs. Actual Manpower
 Contractor Type wise approved Vs. Actual Manpower
 Department wise approved Vs. Actual Manpower
 Work Order wise approved Vs. Actual Manpower
 WO Type wise approved Vs. Actual Manpower
 Work Skill wise approved Vs. Actual Manpower
Note: we can generate customize reports as per company needs.

7. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
APPLICATION TOURS
Web Dashboard Digital dashboards allow company to monitor the contribution of various contractors in their organization. Dashboard could provide you with a detailed report on any follow-ups that are scheduled for that day.
Benefits: Visual presentation of daily follow-ups saves time compared to running multiple reports and increases the ability to make more informed decisions based on the information collected.
I-Card Sample (As per form 36 norms)
I card is a verification card for workmen, it contains the information about workmen, their contractor, plant location, validity and can be as per the service continuity polices (Normally 240 days) of the principal employer.

8. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
Contractor Enrolment
This form allows us to add contractor details. Using this form, we can enter contractor details and all information regarding Work Order, Registration etc.
Contractor Information

9. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
License Information
Work Oder Information

10. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
W/C Policy Information

11. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
Employee Enrollment
Through this form different employees can be located according to the contractor and their personal details can be added and modified.
Personal Information

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Professional Information
Labour Verification Technology
Labour Work Force includes latest labour verification technology. Through this technology it can also be verified if the labourer is already working with the company
SETP 1
SETP 2
SETP 3
SETP 4
SETP 5

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Nominee Information
Wage Setting
Wages setting: Through this setting Minimum Rates of Wages can be defined as per the The Minimum Wages Act, 1948 and the wages policies with additional bonuses and deductions by the Principal Employer.
It also provides an Online PF / ESIC Verification and Monthly/Annual Contribution by the contractor. This helps to streamline the Wages paid to various categories, Generate Contractor Bill, Contractor Bill Verification and his percentage deference of PF monthly/annual remitted.

14. 24, M.R.C. Society, Near Jeshal Society, Opp. Sahyog Garden, Gorwa, Baroda-390016, Gujarat, India . Ph: (0265)-2325334, M.: + 91-922-747-1148
Attendance & Compliance Terminal
Through this terminal compliance verification can be done and at the same time stamping attendance with a respective notification beep. The terminal is configured with below modules.
Attendance Terminal has a facility of a display screen. It display register’s photograph during the check In/ Out along with employee details, error, alerts with relevant colors of Green, Yellow, Red. Alert should be related to compliances (As per Factory Act, Labour Act). Note: This facility is provided on customer demand.
Contact Person: Rakesh Patel | Bhavik Thakara Mobile: +91-922-747-1148 | +91-922-747-1149 E-mail: rakesh.patel@spikyarc.net | bhavik.t@spikyarc.net Address: 24, M.R.C. Society, Near Madhu Nagar, Gorwa, Vadodara-390016