1. Jul 2008 – Jan 2010 Knights Preparatory Ferndale
Position : Bursar
Job Purpose:
Adhere to company policies and credit control procedures, ensuring effective collection and timeous
allocation of payments for a healthy cash flow.
Duties: Full bookkeeping function including below
 Creditors – reconciliation and payment of accounts
 Create an excel workbook annually in December of all students, existing and new, repeating
and promoted, adding of sibling discounts, special discounts and bursaries
 Setting up and maintenance annually of a recurring Tax Invoice batch in Pastel, which is then
run monthly in respect of school fees to be charged based on student workbook created in
excel
 Sending out of invoices using Pastel via email
 Assisted with the setting up and maintenance of the Pencilbox system which is a software
specifically designed for schools to use to maintain their student list and student marks in one
place
 Sending out of reminders for overdue payments using Pencilbox
 Sending out of letters of warning in respect of suspensions due to unpaid school fees
 Handling of the suspension of students due to unpaid school fees
 Handing over of accounts for debt collection
 Sending out of bulk notifications to parents using the Pencilbox system
 Taking in all payments at school in cash, cheque or credit card transactions for school fees
 Balance of cash with receipts to be banked, write up in bank book and send to bank
 Reconciliation and processing of EFT payments
 Update and reconcile daily all credit card batches with receipt book
 Reconciliation of all cheque payments with receipt book
 Receiving, reconciling and processing of payments received for all school functions i.e. school
concerts and fundraising activities
 Assisting with the setup of our own school run tuckshop by sourcing suppliers and collecting
stock and assisting in serving at the tuckshop when necessary
 Charging of aftercare fees monthly from a schedule provided by aftercare teachers
 Processing of payroll, running monthly payslips, making adjustments, etc
 Payment of all salaries monthly
 Maintenance of Provident Fund monthly – ensuring payment to insurance fund
 Maintenance of Medical Aid monthly – ensuring payment to medical fund
 Processing of all leave, sick or annual
 Maintenance of vehicle licenses – ensure all current and up to date or renewed on time
 Renewal of Vodacom Tower contract with school annually and confirmation of payment
received in terms of the fee due to the school
 Monthly invoicing to Vodacom for the electricity provided to the tower by the school
 Attending and assisting at all school functions after hours specifically when cash is involved
 Assisting in the upkeep of the asset register
Reason for leaving : Head Hunted