3. Knowledge
•Some Definitions:
•Webster Dictionary: “Fact or condition of
knowing something with familiarity gained
through experience or association”
•Understanding acquired through personal
experience or study of factual information
•….knowledge may be recorded in an individual
brain or stored in organizational processes,
products, facilities, systems and documents
4. Knowledge (cont.)
•For our project we can define knowledge as:
“the ideas or understands possessed by our
organization which are used to take effective
action to achieve our organization's goals and
mission”
•Knowledge is the most valuable intangible asset
an organization has
•Knowledge is collected from people, systems,
databases, file cabinets, desktops
6. One Definition of
Knowledge Management
Knowledge Management is a
disciplined, integrated approach to
the creation, retention, accessing,
sharing and leveraging of an
organization’s intangible assets for
business gain
Organization
Vision &
Objectives
7. Knowledge Management
•Knowledge Management Concepts:
•….a way of gathering, organizing, sharing and analyzing
knowledge of individual across the organization in ways that
directly affects performance
•…a systematic process of finding, selecting, organizing,
distilling and presenting information in a way that improves
comprehension of specific processes.
•…it is about helping people communicate and share
information and knowledge…
•KM envisions getting the right information, in the right
context, to the right person, at the right time, for the right
organization’s purpose
8. The Knowledge Flow/Knowledge
Management “Mix”
LEVERAGE
GENERATE
Create
Share
Content
• Expertise
• Lessons
Learned
• Policies
• Internal/
external
intelligence
People
Communitie
s and
Networks
Knowledge
-Enabled
Processes
Technology
Enablers/
Leverage
Tools
9. Pilot Project Vision
Current State…
All the right stuff
Future State…
All the right stuff
And re-formatted
based on an active
EV COP
EV KM
Portals
10. The Problem we are trying to
solve…..
•Loss of EVM knowledge resources in Government
and Industry
•Aging workforce
•Dynamic Environment
•To affect the quality of decision making
•To increase the value of EVM in Project
Management
11. Why are we doing this……?
•To support Program Managers on their decision making
process
•To provide Program Managers and their executive teams
with clear understanding of Earned Value (EV), Earned
Value Management (EVM) and Earned Value
Management Systems (EVMS)
•To Provide guidance on how to practice Earned Value
Management
•To capture and retain organization’s most valuable asses:
•EVM Knowledge
12. How we will do this….?
•By:
•Developing and implementing a pilot
project
•Building a Community of Practice (CoP) for
the Earned Value Practitioners
•We are looking for you to build this
community and define its requirements
13. EV/KM PROJECT PILOT
•Initial Target Audience
•Government Program Managers and their
executive team
•Future Audience
•Earned Value Management Community
•Government
•Industry
•International
•YOU!!
14. Project Goals
•Provide Users
•Timely & Reliable information
•Develop a KM process to:
•Improve effectiveness of the use of EVM
data
•Provide a mechanism for capturing,
maintaining and sharing EVM knowledge
•Provide 24/7 support to PM and (at the
end) to the EVM Community
15. EV-KM Pilot Project
Journey
Periods
0 P1 P2 P3 P… Pn
I. Strategy &
Project Plan
Development
Quick Hit
Projects
Major Projects
Project 1
Content
Project 3
CoP Build
Multiple
Sequenced
Projects
Project 4
IT Requirements
II. Project Plan Execution
III. EVM/
Transition
Project 2
IT Tools
Project 5
Marketing
16. EV/KM Pilot Project Development
What have been done.
Commitment
And
Organizational
Transformation
Content, Linkage/
Integration
P- I P- II P- III
Initial EV/KM
CoP
Configuration
•Core group
•Services
•DAU
•DCMA
•Fall Conference
•Meetings
•Content
•Taxonomy
•Rqmnts Definition
•Project Plan
•Charter
•Road Map
•Website Development
•Cultural Change
•Building of EVM CoP
Continuous activity
Thru FY 02
From 4Q-FY 01
17. DCMA EV-KM Pilot Project
• Core Team Activities
– Establish task assignments
– Study of PMs main areas of concern related to EV
– Develop a taxonomy and plan to approach these
areas
– Identify Subject Matter Expertise on initial content
– Build Community of Practice (CoP) for mutual
support
– Participate actively on decision making
18. DCMA EV/KM Pilot
PROJECT
•Benefits
•Achieves higher levels of innovation
•Increases operational effectiveness
•Improves customer relationships and trust
•Sustains and preserves organizational viability
•Strengthening core competencies
•Product/service innovation
•Operational Excellence
•Customer relationship
•Many others
19. DCMA EV-KM Pilot Project
Looking to the Future…
.
DAU
DoD
SME
Industry Other Communities
20. Summary
• KM focuses on Organization Objectives
• From a Website - to Knowledge Management
site- to Portals
• Build an EVM CoP with your participation
• Issues and considerations for building the
EVM CoP
21. An invitation to join the EV KM
Community of Practice
Please Join by contacting
Wilma Uribe
Of the Defense Contract Management Agency
At (703) 428-0964 or
Wuribe@hq.dcma.mil
Thank you for attending!!
