Kdoc presentation 2019

Create Systematic Records of
Documents, Emails,
Knowledge Documents & Templates
for easy Reference & Re-use
Increase Efficiency & Enhance Productivity

Knowledge Management
Solution
We are Authorized sole distributor & support center for Hazel range of product and solutions
The Pain, we understand
Complex Folder Hierarchy
Difficult to follow through every time
File & Folder Naming Convention
Always differ from person to person
No compelling mechanism
for one place centralized storing

Solution

Solution
Lack of Record
Management System
Haphazard
File Management
Lack of Knowledge
Management System
No Continuity
Management plan
The Net Result of Hindrances…..

Solution
Helps to have Less Paper Office
What KDOC does ?
Faster Creation
Smart Management
Quick Retrieval
Record Management
Maximum Usage
of Past Experience
Email Productivity
With Microsoft Outlook

Solution
The Roadmap to Productivity

Solution
Understanding the Difference

Solution
Naming Files & Folders
KDOC
Automates naming and
saving. Eliminates the
behavior of file Save As
dialog box
Unique ID for each
Document, No duplication
Saves before working upon
the files
Windows&MSOffice
No intelligent logic in
naming files and storage
location.
Prevents saving two files
with similar name in one
folder.
Incidents of accidental
overwriting of documents
occur - Save instead of
Save As
Uniform Fileand Folder Naming ConventionsThe Benefit

Solution
Windows&MSOffice
Only basic features for
property assignment
available in Microsoft®
Word and Excel
No facility for selection of
property values from pre-
defined masters
No unique identity to track
documents and templates
KDOC
Makes profiling
compulsory - either
automatedor semi
automated
Enables record
managementfor easy
listing, sorting and retrieval
Auto assigns a unique
number to each document
and template
Properties/Metadata & The Unique Document Identity
Quick Retrievalof Documents and Templates &
SimplifiesTracking and RetrievalSystem
The Benefit

Solution
Windows&MSOffice
Leads to scattered files
across office network.
Difficult to discipline each
user in saving files at one
centralized location.
Makes accessing
documents difficult in the
absence of creator
KDOC
Provides single location for
storage of documents and
templates
Prevents saving of files into
other locations except into
KDOC® centralized
repository
Provides easy retrieval
even in the absence of
document creator
One Point Storage & Quick AccessThe Benefit
Centralized Repository

Solution
Windows&MSOffice
Random classification of
files, no segregated
classification
Follows one pattern of
folder hierarchy i.e.
difficult for all to follow
KDOC
Segregates files into
working, imported,
archive, historical and
branch documents
Removes unnecessary
clutter from the workspace
enabling easy access
Classification of Documents
Automated Record ManagementThe Benefit

Solution
Windows&MSOffice
Unorganized templates,
formats and knowledge
documents
User specifies location in
the system where the
templates should be saved
Mere usage of templates
and model documents
across the organization
The Benefit
KDOC
Creates centralized
repository of templates
and knowledge documents
Enables saving of a
document as template with
ease
Enables publication and
sharing of templates list
across the organization.
Templates/Model Documents
Maximum use of past experienceThe Benefit

Solution
Windows&MSOffice
Manual storing of
important emails into
folders for archive
PST files become
redundant for ex employees
Offers only basic feature of
email templates in
Microsoft® Outlook and
hence less used KDOC
Facilitates moving or
copying of important
emails into KDOC®
repository
Facilitates bulk archiving of
contact specific emails.
Promotes creating and
replying of emails from
template making the
process easier and faster
for the user
Email Archive & Email Templates
Safe & Secure Email Records &
Quick Standardized email communication
The Benefit

Solution
Windows&MSOffice
Enforcing security
mechanism is difficult
Unauthorized access of
documents may be
possible
KDOC
Easysecurity and access
rights mechanism
All documents and
templates are always saved
in KDOC® secure repository
Documents Security
One Place Storing with Restricted AccessThe Benefit

Solution
Windows&MSOffice
Sharing of documents by
emailing as attachments
Best practice documents
remained lying in
individual folders
Comments / Notes remain
embedded with
documents KDOC
Inform collaborator about
document number instead
of sending as email
attachments
Sharing of knowledge
documents with ease
Separate Note Sheets for
comments. Stored in data
base and not with
documents itself
Collaborative Working
Improved Sharing of
Knowledge & Enhanced Productivity
The Benefit

Solution
Windows&MSOffice
No simple mechanism for
backup and restore of files,
scattered across the office
network
Risk of losing documents
due to virus attack and
hard disk failure
Printing list of documents
and templates not
supported KDOC
Enables automated
incremental back up of all
documents and templates
Backup and restore is
easier
Creates list of documents
and templates based on
multiple parameters
Ensures Safety of Documents and Templates,
Improves Soft Copy Management
The Benefit
Back up, Restore & Reports

Solution
Lets Move to the
& See in Action
Interface

Solution
▪ Create Letters , Documents , Reports
from MS Word itself
▪ Save Existing Document into KDOC
▪ Retrieve Existing Documents too…

Solution
▪ Create Letters , Documents , Reports
from MS Word itself
▪ Save Existing Document into KDOC &
Retrieve Existing KDOC documents

Solution
▪ Profile every documents before start
working on it
▪ Automatednaming convention
▪ Compels your staffto follow the
discipline…

Solution
▪ Archive Important Emails
▪ Create New Emails & Reply Email from
KDOC Email Template Repository…
▪ Improves Email Productivity…

Solution
▪ Documents Register instead of Folder
Hierarchy
▪ Open / Create Copy of desired document
▪ Add Notes for document , send to
Inactive etc…

Solution
▪ List of Working Document.
▪ Filter desired documents based on any
property. Open, Edit, Create
▪ Copy, Print, Email, Add/View Notes for
any document with ease.

Solution
▪ List of Archive documents.
▪ Occasional Access & hence removes
clutter from present Working Documents
▪ Search documents based on any
property and can active back if needed.

Solution
▪ Centralized Template Repository…
▪ Increase the practices of Using
Templates.
▪ Creating Documents from scratch
Minimized.

Solution
ADVANTAGES

Solution
For every minute spent
in organizing, an hour is earned.
- Benjamin Franklin
While technology and processes are
important to Knowledge Management,
it is people who determine success.

Solution
We are Authorized sole distributor & support center for Hazel range of product and solutionsWe are Authorized sole distributor & support center for Hazel range of product and solutions
REG. OFFICE
26, Champa Gully, M. J. Market Lane,
Mumbai – 400002.INDIA
Tel : +91 - 22 – 4226 4444
Mail : info@everexinfotech.com
URL : www.everexinfotech.com
Thank You!
We aspire your association

Kdoc presentation 2019

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