Sonasoft email archiving


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The Sonasoft suite of solutions archives email, replicates your Exchange to an active failover server. It can also do this for your SQL servers to protect all of your ERP and CRM applications.

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Sonasoft email archiving

  1. 1.
  2. 2. Agenda<br /><ul><li>Company Overview
  3. 3. Challenges, Desires and Pain Points
  4. 4. Replication & Back-up; SonaPack
  5. 5. SonaVault Archiving Solution
  6. 6. Solution Summary</li></li></ul><li>About Sonasoft<br /><ul><li> Sonasoft was founded in 2003 with the vision of becoming a world class software provider developing server agnostic business continuity applications for the Microsoft Server environments
  7. 7. The quality starts with the name...Sona means GOLD
  8. 8. Sonasoft is focused on SMB, MSPs, Resellers and OEM customers
  9. 9. Sonasoft has separate stand-alone applications that can become a fully integrated solution that includes Backup, Replication, Disaster Recovery, and Archiving
  10. 10. Three patents pending for software design
  11. 11. Technology Alliance Partner with Microsoft, HP, and Intel</li></li></ul><li>Our Solution<br /><ul><li> Sonasoft is a software solution that is server agnostic and can be deployed in a server, virtual server, an appliance, or as a SAAS model in an MSP environment
  12. 12. Customers can unlock functionality via license key without having to go through an extensive installation process and more importantly trying to get applications from separate vendors and hoping they work together
  13. 13. By combining the various components of the individual applications, the customer gains a tremendous advantage by leveraging the integrated architecture of the Sonasoft solution to receive unique capabilities along with enterprise functionality and scalability at a fraction of the cost </li></ul>Sonasoft Application<br />Microsoft Platform<br />
  14. 14. Business Continuity<br />Protect your Relevant Data<br />Backup<br />Business<br />Continuity<br />Secure Your<br />Relevant Data<br />Preserve Your Relevant Data<br />Replication<br />Archiving<br />Protect,<br />Secure<br />Preserve<br />Solutions that Protect, Secure and Preserveyour company data.<br />
  15. 15. Some of our Customers<br />
  16. 16. Replication<br />
  17. 17. Production Server<br />Replicated Server<br />Replication<br />Failover Solution<br />Active<br />Passive<br />Existing Solution Disadvantages<br /><ul><li> Two disparate applications from two different vendors – no integration
  18. 18. Need identical hardware/software in both production and replicated servers
  19. 19. Replicated server is always in a passive mode – Cannot be accessed for </li></ul> reporting/monitoring purposes<br /><ul><li> Possibility of virus/corruption getting propagated from production server to </li></ul> replicated server<br /><ul><li> Expensive </li></ul>Backup Software<br />Tape Backup<br />Legacy Solutions<br />Legacy Solutions<br />
  20. 20. The Sonasoft Solution<br />The Sonasoft Solution<br />Sonasoft Advantages<br /><ul><li> Integrated backup/recovery and replication solution
  21. 21. No need for identical hardware/software
  22. 22. Servers are in Active-Active mode, maximizing HA
  23. 23. Can be used for Testing, Monitoring and </li></ul> Maintenance <br /><ul><li> Can be used for migration and consolidation of </li></ul> Exchange and SQL servers<br /><ul><li> Helps Meet SOX, HIPPA requirements</li></ul>Standby Server<br />Primary Server<br />Active<br />Active<br />Replication<br />Backup<br />Sonasoft Appliance<br />Backup Storage – SAN NAS DAS<br />
  24. 24. The Sonasoft Solution<br />Failover – Failback<br />Primary Server<br />Standby Server<br />Failover<br />X<br />Failback <br />Backup<br />Replication<br />Highlights<br /><ul><li> One of the only solutions where Failover </li></ul> & Failback is possible and easy to do.<br /><ul><li> Supports Exchange 2000, 2003, 2007 & 2010
  25. 25. Supports SQL Server 7.0, 2000, 2005 & 2008
  26. 26. Easy to test DR capabilities
  27. 27. Failover single mailbox or single database</li></ul>Sonasoft Appliance<br />Failover - Failback<br />
  28. 28. SQL Standby Scenarios<br />
  29. 29. New York<br />San Francisco<br />250<br />MBoxes<br />100<br />MBoxes<br />Local Storage<br />Local Storage<br />WAN<br />WAN<br /> SonaSafe Server<br />Chicago<br />Primaries Also as Mutual Standby’s<br />Standby A<br />Standby B<br />Primaries also as Mutual Standby’s<br />
  30. 30. Network snapshot<br />
  31. 31. The Sonasoft Solution<br />Sonasafe & Virtual Servers<br />Supports VMWare, Virtual Iron, others<br />
  32. 32. Sonasoft Backup/Recovery and DR<br />Differentiators<br />Single Email recovery<br />Single mailbox or SQL data base backup plans and frequencies to minimize bandwidth load<br />Backups are stored as PST files making it much easier to search and retrieve emails<br />Failover single mailbox or SQL data base to test DR readiness<br />Both production and standby servers are in active – active mode <br />Compares checksums in Exchange and SQL backups to prevent replication of viruses or corrupted data to the DR site server<br />Hardware agnostic<br />
  33. 33. Replication: Features and Benefits<br /><ul><li>All in one solution: Backup and Failover/DR in one appliance
  34. 34. Appliance: Easy to plug in and install
  35. 35. Intelligent standby functionality: Standby can be anywhere in the world
  36. 36. Seamless Failover & Failback process
  37. 37. Allows for single mailbox failover
  38. 38. Single e-mail or mailbox backup/recovery in seconds
  39. 39. Failover can easily be tested at any time
  40. 40. Maintains multiple servers
  41. 41. SQL environment: One to One, Many to One, One to Many server environments
  42. 42. Exponentially maximizes the value of Virtualization</li></li></ul><li>Archiving<br />Challenges, Desires, and <br />Pain Points<br />
  43. 43. What is Archiving?<br /><ul><li>There are 4 elements to email Archiving
  44. 44. Archive email / Store Data
  45. 45. Compliance requirements
  46. 46. Data Storage Managements
  47. 47. The ability to Search Stored Data
  48. 48. Both for internal regulatory compliance and Litigation support
  49. 49. The ability to Export Stored Data
  50. 50. eDiscovery requirements as part of a litigation request
  51. 51. The ability to Manage Stored Data
  52. 52. Retention Management and policies</li></li></ul><li>Market Challenges<br /><ul><li> Organizations conduct almost 97% of business communications via email1
  53. 53. Proliferation of e-mail (40% annual growth) is driving demand for e-mail and storage data management solutions i.e., archiving
  54. 54. Employees are losing $120 worth of productivity every month trying to manage or search through their inbox. A company of 500 employees is losing $732,000 per year. If you are not archiving you are already wasting money
  55. 55. Approximately 93% of all companies are not prepared to comply with electronic discovery and litigation demands2
  56. 56. Small and Mid-sized companies are faced with the same compliance and e-discovery issues as large companies, but cannot afford the cost of large enterprise-class email archiving solutions
  57. 57. Executive Officers and Employees go to jail for not being able to produce relevant data or demonstrate management controls over their data and retention processes!</li></ul>1 Gartner<br />2 Pike & Fischer<br />
  58. 58. SMB Desires for Archiving<br />What benefits do you hope to realize by implementing an email archiving Product or Service?<br />Reduce time and cost associated with restoring<br />Email in event of disaster or outage<br />Improve ability to manage email communications<br />In accordance with regulatory and corporate retention policy<br />Improve end user access to information<br />Improve storage resource management<br />Increase speed of email server backups<br />Increase adherence to internal records management policies<br />Improve litigation support capabilities<br />Improve email server performance<br />Improve compliance with data retention policies and regulations<br />Other<br />65%<br />58%<br />58%<br />54%<br />54%<br />50%<br />50%<br />42%<br />38%<br />4%<br />0% 10% 20% 30% 40% 50% 60% 70%<br />Source: ESG Research Report, 2007 E-mail Archiving Survey, November 2007<br />
  59. 59. Data Management Pain Points<br /><ul><li> Data is everywhere
  60. 60. Headquarters to remote offices to mobile employees
  61. 61. Inconsistent backup policies
  62. 62. Tier 1 storage for exchange is bogged down because the size of exchange is way too big
  63. 63. Backup times are taking too long
  64. 64. Increased data storage and management cost
  65. 65. Deteriorating Media (for organizations relying traditional backup as an archive)
  66. 66. 30% of backups fail upon restore
  67. 67. Lack of Data Retention Policies while requirements continue to increase (7yrs to 21yrs to Forever)
  68. 68. 40% YoY data growth </li></li></ul><li>eDiscovery Pain Points<br /><ul><li> Unorganized data dramatically increases cost of Litigation
  69. 69. Discovery efforts can be VERY expensive for businesses (especially those depending on traditional backup)
  70. 70. Processing tapes can be as high as $1,200 per tape
  71. 71. Data recovery on a single tape can be as high as $50,000
  72. 72. 75% of companies are sued every year
  73. 73. Average Cost per lawsuit that goes to court is over $1M
  74. 74. The average US corporation spends $10.8M per year on litigation – up from $8M in 2005
  75. 75. Microsoft estimates they spend $20M per lawsuit
  76. 76. Litigation Readiness
  77. 77. Traditional backup
  78. 78. Compliance Management</li></li></ul><li>Traditional vs. SonaVault<br />The value of SonaVault<br />Traditional Exchange Environment<br />Backup becomes<br />smaller<br />Primary Storage<br />becomes smaller<br />Primary <br />Storage<br />PRODUCTION<br />Primary <br />Storage<br />Backup<br /><ul><li>Faster backup speeds
  79. 79. Faster restore speeds
  80. 80. Lowers storage cost
  81. 81. Improved reliability</li></ul>The archive becomes an<br />extension of your <br />Production environment<br />Backup<br />PRODUCTION<br />Second Tier<br />Storage<br /><ul><li>Self- Managed
  82. 82. Fully Protected
  83. 83. Fast Access
  84. 84. Transparent to Users
  85. 85. No Plug-ins</li></ul>Archive<br />SonaVault <br />New Archive<br />Technology<br />“Active” Archive<br />Data recovery on a single tape can<br /> run as high as $50k<br />Can reduce email storage cost by up to 80%<br /><ul><li> Traditional archiving and exchange environments involves the backing up of the primary storage to tape. The tapes are held for recovery purposes and typically become the archive too. Now this also includes DTD backup as well.
  86. 86. By using second tier storage for the archive it maximizes the value of the archive by allowing for the extraction of information from the primary storage to the second tier.
  87. 87. The archive actually remains online and active and becomes an extension of your production environment, while reducing your primary storage backup and restore requirements.</li></li></ul><li>Our SonaVault Solution<br />
  88. 88. Key Features of SonaVault<br /><ul><li> A central Single Instance of Store for emails and attachments without the need to store multiple times
  89. 89. Legal Holds with options to Export Emails in format like HTML/EML/MSG/PST for Reviewing
  90. 90. Enhanced Compliance, Data Leakage, Auditing and Storage Reporting
  91. 91. Search, retrieve and forward messages/attachments from the archive
  92. 92. Stubbing reduces the size of Exchange Server by as much as 80%
  93. 93. Archive and Search Public Folders
  94. 94. Archive Existing Emails and PSTs
  95. 95. Robust search capability to include searching within the text of an email as well as the attachments</li></li></ul><li>Key Benefits of SonaVault<br /><ul><li> Stand-alone, software based, powerful and complete email archiving solution that guarantees Email (Incoming/outgoing/Internal) is captured and archived securely
  96. 96. Enables organizations to archive, search, retrieve and lock emails for litigation hold to achieve regulatory compliance and operational excellence
  97. 97. Provides seamless access to messages using standard policies, enabling administrators, end users and auditors quick retrieval of any email message stored in Archive with various export options</li></li></ul><li>Key Benefits continued<br /><ul><li> No outlook plug-ins for end users
  98. 98. Software provides role-based web interface for controlled access to administrators, auditors and general users
  99. 99. Self auditing application that monitors and audits every operation and usage of the system
  100. 100. Extensive reporting provides compliance, storage, data leakage and auditing information</li></li></ul><li>Key Differentiators of SonaVault<br /><ul><li> Transparent End User Access to Stubbed Emails
  101. 101. Emails are accessed by the end user through Outlook without the need of installing any application plug-in on the client’s machine thus saving IT resources.
  102. 102. Multi-Domain Archiving and Access
  103. 103. One Archive Server can archive emails from users in multiple domains (child or completely different domains). Users from different domains can be authenticated and login to the web console. This is very useful in situations where companies are acquired or spun off and operates as a separate domain and emails are stored on different Exchange Servers.
  104. 104. Continuous Email Archiving
  105. 105. When used in conjunction with Sonasoft’s Exchange Replication product, Continuous Email Archiving can be achieved without the loss of any emails after Primary Exchange Server fails over to the Standby Exchange Server. In ALL other solutions, failover server does not go online until primary goes offline. When failover server becomes online, archiving will need to be configured and during this time no emails will be archived. In Sonasofts case, the Standby Exchange Server is always online with a pre-configured archiving agent which will start archiving as soon as it takes over the primary role.</li></li></ul><li>SonaVaultStubbing Advantage<br />Outlook View<br />The contents of the email body and attachment are retrieved from the SonaVaultarchive store which is transparent and seamless to the end user<br />This icon for the email in the inbox indicates to end user that this email is Stubbed and stored in the SonaVaultarchive store<br />
  106. 106. SonaVaultStubbing advantage<br />Email View when opened up by User<br />The Red Ribbon icon indicates:<br />The body and content of Email is from the SonaVaultArchive Server<br />The Lock icon indicates:<br />1. The email has not been tampered with and archived securely<br />The Lock icon with the RED “X” indicates:<br />1. The email has been tampered with<br />
  107. 107. Continuous Archiving<br />Fail Over<br />Primary<br />
  108. 108. SonaVault Architecture Options<br />
  109. 109. Architecture #1 for SMB<br />SonaVault<br />
  110. 110. Architecture #2 for SMB<br />SonaVault<br />
  111. 111. Summary<br />
  112. 112. Summary<br /><ul><li> The company is focused on SMB, MSPs, Resellers and OEM customers
  113. 113. Company has separate stand-alone applications that can become a fully integrated solution that includes Backup, Replication, Disaster Recovery, and Archiving
  114. 114. The customers gain a tremendous advantage from our integrated solution by leveraging the architecture to receive unique capabilities along with enterprise functionality and scalability at a fraction of the cost
  115. 115. Our Solutions Protect, Secure and Preserve your company data
  116. 116. The QUALITY starts with the name...Sona means GOLD</li></li></ul><li>Thank you<br />Sonasoft Corporation6489 Camden Avenue, Suite 105San Jose, CA<br />