6 essential questions when selecting a file sharing solution
Ela Tech Power Point Overview
1. Introduction to Laserfiche
Provided Enterprise Content Management
(ECM) solutions since 1987 to more than
28,000 organizations.
Solutions for all business sizes
Integration with the most popular software
packages.
2. Introduction to
ELA Technologies
1996: ELA Group Inc. Founded
2005: Overabundance of paper files
2006: Purchased Laserfiche Software
2010: Became Laserfiche VAR
3. What is EDMS?
Electronic Document Management System
Centralized
Repository
Customer
Documents
Corporate
Documents
All Other
Documents
Secure
Internet
Users
Internal
Office
Network
4. Why do I need Laserfiche?
Organization
Paper Reduction
Security
Search-ability
Disaster Recovery
5. Why do I need Laserfiche?
Organization
-Clustered folders
-Standardization of documents
-Centralized location
Paper Reduction
Security
Search-ability
Disaster Recovery
6. Centralized
Repository
Why do I need Laserfiche?
Organization
Paper Reduction
-Go Green! Save Green!
-More office space
-No more reprinting lost documents
Security
Search-ability
Disaster Recovery
7. Why do I need Laserfiche?
Organization
Paper Reduction
Security
-Secure log-in
-Set customizable access rights
-Keep sensitive documents safe
Search-ability
Disaster Recovery
8. Search time: 2 minutesSearch time: 11 hoursSearch time: 12 ½ daysSearch time: ???
Why do I need Laserfiche?
Organization
Paper Reduction
Security
Search-ability
-Quickly search & retrieve documents
-Use OCR to search within document text
-Improve efficiency
Disaster Recovery
9. Why do I need Laserfiche?
Organization
Paper Reduction
Security
Search-ability
Disaster Recovery
-Recovery of destroyed documents
-Scheduled database back-ups
-Reduce liability
10. What type of documents can be stored in
Laserfiche?
Anything you can print, you
can store in Laserfiche
11. How do I capture
documents?
Scanning
Laserfiche Universal Capture
Laserfiche Import Agent
Laserfiche ScanConnect
12. How do I capture
documents?
Batch Processing
Laserfiche Quick Fields
Laserfiche Zone OCR
Laserfiche Bar Code
Recognition
Collection: Dixie Franklin Inc.
Address: 3900 Settlement Rd.
Fort Worth, TX 76107
Date Received: 07/02/1998
Signature Required: Yes
Date Scanned: 02/03/2010
Index Information
13. How do I capture
documents?
Electronic Documents
Laserfiche Snapshot
Centralized
Repository
14. How do I scan my paper
documents into
Laserfiche?
Utilize staff in house
Utilize summer interns
ELA Technologies also offers scanning
We are capable of scanning paper
documents ranging from 8.5”x11” (A Size) to
36”x48” (E Size)
Mixture of all of the above
15. Is there a solution for
archiving E-mails?
Yes.
The Laserfiche E-mail Plug In uses any
MAPI-compliant E-mail application to
distribute documents stored in the
Laserfiche repository.
16. Why is Laserfiche better than other solutions?
File Formats are nonproprietary (.tiff) and can be opened even if you don’t have
Laserfiche.
We don’t require you to buy hardware from us, unless you want to.
Meets DoD 5015.02-STD RMA (Records Managements Application) Design
Criteria Standard
17. Laserfiche Workflow
Promotes constant productivity with
rules-based document routing, E-mail
notification and activity monitoring.
Can Laserfiche be automated to reduce end
user intervention?
18. Can Laserfiche be
automated to reduce end
user intervention?
Laserfiche Audit Trail
Tracks actions users take within the
Laserfiche system, so you may ensure
information security and simplify regulatory
compliance.
19. Can I be too large or too
small for Laserfiche?
Laserfiche Avante is scalable from 1 to 100
Users
Laserfiche Rio offers solutions for
organizations with over 100 Users
20. What type of hardware will
I need?
ELA Technologies can provide a free site
assessment
21. What are the software requirements for
Laserfiche?
The entire system is compatible with Microsoft Windows XP, Windows Vista,
Windows 7, Server 2003 and Server 2008
Laserfiche will run on Microsoft SQL Express, Microsoft, SQL or Oracle
22. A standard 4 drawer vertical filing cabinet
stores approximately 11,000 pages and will
scan to about 500 MB
The standard “Bankers Box” stores
approximately 4,000 pages and will scan to
about 200 MB
How much space will Laserfiche take up on my
server?
23. Very similar to the Windows file
structure which users are already
familiar with
Our staff will provide training of
both IT Staff and End Users
With your LSAP you will have
access to the Laserfiche site and
technical support
How difficult is Laserfiche to use?
24. Laserfiche also provides webinars,
workshops and trade shows for
users
ELA Technologies can provide
support right on your screen,
remotely.
How difficult is Laserfiche to use?
25. Can my Laserfiche be deployed outside the
office?
Laserfiche Web Access
True thin client that supports Microsoft Internet Explorer and Mozilla Firefox
Industry-leading integration that adds imaging functionality, records management
and enhance workflow capabilities to Microsoft SharePoint
Light version for access from Blackberry or iPhone
26. I don’t have internet
access always available,
how do I take documents
with me?
Laserfiche Plus archives documents on
CD’s, DVD’s, USB drives or external hard
drives, in self-contained repositories that
include building-in viewers and search
engines
27. Can my Laserfiche be
customized?
Yes!
ELA Technologies can customize your
software to meet your organization’s needs
28. What is the LSAP?
Laserfiche Software Assurance Plan
The LSAP is included for the first year with your purchase of Laserfiche and
will be 10% of your investment for the following years
The LSAP provides support and training, as well as the software updates,
enhancements and forums available on the Laserfiche support site.
1996- ELA Group is a full service Civil Engineering & Land Development Firm.
2005- Archived project files were taking over the work space… a solution was needed.
2006 – an Electronic document management system was implemented to organize and consolidate our paper documents
Universal capture = folder scanner
Import Agent = automatic scanner and organizer
ScanConnect Direct line from harware